Rutgers University
Staff Assistant
Rutgers University, New Brunswick, New Jersey, us, 08933
Position Details
Position Information
Recruitment/Posting Title
Staff Assistant
Job Category Staff & Executive - Administrative & Support
Department RWJ-Office of the Dean
Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary Rutgers, The State University of New Jersey, is seeking a Staff Assistant for the Office of the Dean at the Robert Wood Johnson Medical School.
Provide administrative/management support of project plans for the integration of RWJMS and NJMS. Coordinates the development of new or substantial modification of existing data processing and their supporting methods and procedures. Works with co-leadership and membership for the key subcommittees from RWJMS and NJMS faculty, students, and staff to organize the work of integration around the topics of governance and administration, academic environment, faculty, curriculum, and medical students. Involves extensive preparatory work for single accreditation process. Also working in concert with sub-committees on curriculum, admissions, strategic planning.
Among the key duties of this position are the following:
Works with Integration leaders and Project Manager to ensure project objectives are communicated across integration teams and successfully achieved. Maintains calendar for project tasks including Task Forces and Integration Exec. Team meetings. Schedules zoom meetings and communicates critical task, as needed. Assist with maintaining and tracking financial records to ensure expenditures are in accordance with allocated funds. Drafts correspondence and distribution as requested. Maintains TEAMS folders and contact lists. Process requisitions and purchase orders/payments. Prepares project plans and schedules with specific timelines for major/subordinate events, including requirements, tasks, work assignments, resources, and the inclusion of project milestones.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement This position requires a fully on-site work arrangement.
FLSA Exempt
Grade 21S
Position Salary
Annual Minimum Salary 58025.00
Annual Mid Range Salary 69366.00
Annual Maximum Salary 82164.00
Standard Hours 37.50
Union Description HPAE 5094
Payroll Designation PeopleSoft
Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications Minimum Education and Experience
Bachelor's Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus two (2) years of professional level experience in a business office, government agency, or university setting. Equivalent experience, education and/or training may be substituted for the education requirements. Experience with word processing packages. Strong experience in establishing zoom meetings.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Experience with software products (Outlook, Word, Excel) as required by the department. Qualtrics or Form software experience. Highly organized, Project management experience.
Equipment Utilized
Physical Demands and Work Environment
Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements.
Special Conditions
Posting Details Posting Number 25ST0008
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Job Category Staff & Executive - Administrative & Support
Department RWJ-Office of the Dean
Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary Rutgers, The State University of New Jersey, is seeking a Staff Assistant for the Office of the Dean at the Robert Wood Johnson Medical School.
Provide administrative/management support of project plans for the integration of RWJMS and NJMS. Coordinates the development of new or substantial modification of existing data processing and their supporting methods and procedures. Works with co-leadership and membership for the key subcommittees from RWJMS and NJMS faculty, students, and staff to organize the work of integration around the topics of governance and administration, academic environment, faculty, curriculum, and medical students. Involves extensive preparatory work for single accreditation process. Also working in concert with sub-committees on curriculum, admissions, strategic planning.
Among the key duties of this position are the following:
Works with Integration leaders and Project Manager to ensure project objectives are communicated across integration teams and successfully achieved. Maintains calendar for project tasks including Task Forces and Integration Exec. Team meetings. Schedules zoom meetings and communicates critical task, as needed. Assist with maintaining and tracking financial records to ensure expenditures are in accordance with allocated funds. Drafts correspondence and distribution as requested. Maintains TEAMS folders and contact lists. Process requisitions and purchase orders/payments. Prepares project plans and schedules with specific timelines for major/subordinate events, including requirements, tasks, work assignments, resources, and the inclusion of project milestones.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement This position requires a fully on-site work arrangement.
FLSA Exempt
Grade 21S
Position Salary
Annual Minimum Salary 58025.00
Annual Mid Range Salary 69366.00
Annual Maximum Salary 82164.00
Standard Hours 37.50
Union Description HPAE 5094
Payroll Designation PeopleSoft
Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications Minimum Education and Experience
Bachelor's Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus two (2) years of professional level experience in a business office, government agency, or university setting. Equivalent experience, education and/or training may be substituted for the education requirements. Experience with word processing packages. Strong experience in establishing zoom meetings.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Experience with software products (Outlook, Word, Excel) as required by the department. Qualtrics or Form software experience. Highly organized, Project management experience.
Equipment Utilized
Physical Demands and Work Environment
Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements.
Special Conditions
Posting Details Posting Number 25ST0008
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement