Swoon is hiring: Administrative Assistant 5 in Dallas

Title: Administrative/Executive Assistant 5
Location:  Irving, TX 75039
Duration: 24 months
Pay Rate: Roughly $23 (W2 + Benefits, Swoon covers 50% of Benefits) / $26 (C2C)

Job Description:
The Administrative/Executive Assistant 5 will provide high-level administrative support, acting as a key contributor to a dynamic team. This role involves managing communication, coordinating executive schedules, and maintaining seamless office operations.

Key Responsibilities:

• Supervise office functions, including supply management, record maintenance, and basic bookkeeping.
• Review and approve critical documents, reports, and correspondence.
• Coordinate and plan meetings, including preparing agendas and logistics.
• Support customer and stakeholder visits while managing expense reports and team schedules.
• Ensure smooth office operations and provide essential support to senior leadership.

Qualifications (Required):

• 10+ years of experience providing executive-level administrative support.
• High school diploma or GED.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional communication, organizational, and time management skills.

Qualifications (Desired):

• Experience in event planning and budgeting.
• Leadership and mentoring skills.

Soft Skills:

• Ability to work independently and manage multiple priorities.
• Strong interpersonal skills with a focus on confidentiality and professionalism.

Work Environment:

• Onsite, supporting a collaborative team in a professional office setting.

Why This Role?
This is an opportunity to work with a global leader known for its innovative solutions and industry recognition. You'll contribute to meaningful work, collaborate with top minds, and grow your career in a supportive and inspiring environment. Whether through groundbreaking products or global impact, this role offers a chance to be part of something extraordinary.

Typical Day:

• Scheduling meetings and managing calendars.
• Coordinating team events and supporting visits.
• Maintaining office operations and assisting senior leaders with administrative needs.