University of Miami is hiring: Sr. Administrative Assistant in Coral Gables

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Sr. Administrative Assistant

Apply locations Coral Gables, FL time type Full time posted on Posted 3 Days Ago job requisition id R100082596

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet .

The School of Nursing and Health Studies Dean's Office has a great opportunity for a Sr Administrative Assistant to provide operational support to the administrative and the Office of Student Services.

Primary Duties and Responsibilities:

• Submitting business expense reimbursements on Workday.
• Work as a liaison with central offices to finalize electronic submissions.
• Prepares financial forms in Workday, POs, and work orders, check requisitions, supplier invoices, journals, and payroll accounting adjustments.
• Prepare travel arrangements and reimbursements for the faculty at SONHS.
• Provides clerical support to the SONHS administrative team.
• Completes assignments requiring data collection and organization (may provide analysis).
• Composes correspondence or selects standardized formats.
• May maintain calendars, schedule meetings, and book conference rooms.
• Assists with ongoing/new projects for the SONHS research administration team.
• Serve as backup for administrative support for the Office of Student Services.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

Workday experience preferred.

Knowledge of routine office practices and procedures.

Should be flexible with schedule; 8:30 am to 5:00 pm OR 11 am to 7 pm

Knowledge of simple data processing and transmission principles.

Ability to utilize computerized information systems.

Ability to read and decipher data on source documents to be entered.

Ability to enter and verify information with accuracy and a reasonable rate of speed.

Ability to understand and follow oral and written instructions.

Skill in data entry or typing

Education Requirements (Essential Requirements):

High school diploma or equivalent.

Work Experience Requirements (Essential Requirements):

Minimum 3 years of relevant experience

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A5

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The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

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