Administrative and Personal Assistant Job at System One in Torrance

Administrative & Personal Assistant opportunity to Design-Build Construction Company Owner with multiple Rental Properties

Searching for an individual to support both personal and professional needs as a construction company administrator, rental property manager, and personal assistant.

• Ideal candidate is someone familiar with or interested in learning about real estate and/or home building.
• Looking for someone who is multifaceted that isn’t afraid to roll up sleeves when needed; punctual, efficient, and able to multitask and switch gears easily.
• Candidate is local to the South Bay or in close proximity as all tasks are in the area and sometimes last minute.
• Schedule: Monday through Friday 8:30-4:30 with occasional afterhours and weekend responsibilities (tenant emergencies, rental showings). Some remote possibilities after training/trial period.

Property Management Responsibilities: 40% of workload

Property Management License not required; Owner has 3 rental properties in Redondo Beach, which include 13 units total.

• Will serve as a main point of contact for all tenants, coordinate maintenance, property showings, and new leases.
• Includes expense tracking with Google Sheets & QuickBooks, tenant file organization, scheduling with maintenance contractors, advertising & showing properties for rent, general tenant correspondence & building management.
• Individual should be prepared to handle afterhours emergencies with tenants.
• Accounting & Data entry.

Construction Company Administrator Responsibilities: 50% of workload

Company performs residential remodels and home building in the South Bay.

• Candidate will assist in client and subcontractor correspondence by sending emails and making phone calls.
• Maintain organization for client project files in Google Drive by creating finish schedules and compiling spec sheets.
• Manage project accounting, create and send invoices, and track project expenses.
• Source and order materials for projects.
• Track hours and receipts for inhouse laborers.
• Accounting & data entry.

Personal Assistant Responsibilities: 10% of workload

Candidate will be expected to work out of home-office (partial remote option after trial period).

• Expected to assist with personal tasks including, but not limited to; grocery shopping, running errands, placing online orders, coordinating with housekeepers and gardeners, and picking up mail.
• Candidate should also be comfortable with large dogs and cats.
• Potential afterhours work (checking on pets if Owner is out of town).

Skills, Experience, and Abilities:

• Proficient in Google Sheets and QuickBooks Online is essential.
• Organizational skills are required daily in Google Drive and in physical office space.
• Must have own car; job requires daily driving with occasional long distance.
• Professional skills; will regularly need to meet with clients and contractors in person.
• Formal writing skills with the ability to draft professional correspondence and technical documents.
• Confidentiality and discretion for handling sensitive business and personal information.
• Comfortable with Apple Software/Macbook.
• Ability to work with various design software (Adobe, AutoCAD, Canva) and creativity is a major plus.
• Attention to detail.

A Plus: Architectural plan reading, drafting, design, AutoCAD.

Benefits:

• Salary + Bonus = total 1st year compensation of $55K (30 hour work week with the ability to work remote once fully trained).
• Flexible PTO.
• Opportunity to gain experience in many areas including but not limited to: residential real estate sales & leases, rental property & tenant management, residential home design and building, property ownership, tax filing and accounting.
• Great mentor, manager, environment and opportunity.

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