Executive Administrative Assistant Office of the Under Secretary of Defense for

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Executive Administrative Assistant

Office of the Under Secretary of Defense for Acquisition and Sustainment

U.S. Department of Defense

Washington, D.C. Metro Area

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges.

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients.

Proposal Summary:

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department of Defense’s (DoD) efforts related to various aspects of defense procurement and acquisition policy. To accomplish this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

Position Summary:

MSI is seeking an Executive Administrative Assistant who will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for the Office of the Under Secretary of Defense (OUSD).

Responsibilities:

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature.
• Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answer the telephone and refer calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Other responsibilities may include agenda management, meeting management, information management, and other office administration duties.

Qualifications:

• Must have a current TS/SCI security clearance, or a TS security clearance but be eligible to receive a SCI.
• Must have a minimum of five (5) years of experience including executive level support.
• Must have executive level support experience and experience within DoD and other federal agencies.
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
• Must have excellent analytical and problem-solving skills.
• Must have outstanding English writing skills and the ability to quickly deliver quality written products.
• Must have strong active listening skills to assess customer needs and satisfaction.
• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.

Desired Qualifications:

• A bachelor's degree from an accredited college/university is desired.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

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