Senior Executive Administrative Assistant Office of the Under Secretary of Defen

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Senior Executive Administrative Assistant

Office of the Under Secretary of Defense for Acquisition and Sustainment U.S. Department of Defense Washington, D.C. Metro Area

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science.

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine. We support clients ranging from the U.S. Government to large bilateral and multilateral donors.

Proposal Summary:

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department of Defense’s (DoD) efforts related to research and development, advanced technology, developmental test and evaluation, production, logistics, and acquisition policy. To accomplish this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

Position Summary:

MSI is seeking a Senior Executive Administrative Assistant who will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for divisions that support the Office of the Under Secretary of Defense (OUSD). The position will be based in the DC metro area.

**Please note: Only U.S. citizens with an active Top Secret security clearance with SCI eligibility are eligible to apply.**

Responsibilities:

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature.
• Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answer the telephone and refer calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Other responsibilities may include agenda management, meeting management, document management, and other office administration duties.

Qualifications:

• Must have active Top Secret security clearance with SCI eligibility.
• Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership within DoD.
• Proficiency in schedule/calendar management, travel coordination, and document review and preparation is required.
• Must have excellent written, oral, and interpersonal communication skills.
• Must have excellent organizational skills and the ability to establish and maintain working relationships.
• Must have the flexibility and ability to prioritize tasks according to senior staff requirements.
• Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Must be a true team player who maintains a positive attitude in a dynamic environment.
• Must be self-directed, detail-oriented, and able to adapt to changing work efforts.

Desired Qualifications:

• A bachelor’s degree from an accredited college/university.

At MSI, health and safety play a vital role in our success. MSI Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees.

We do not discriminate on the basis of any protected attribute. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ needs.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

About Tetra Tech:

Tetra Tech combines the resources of a global company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

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