Los Angeles Metro
SENIOR MANAGER, CONTRACT ADMINISTRATION
Los Angeles Metro, Los Angeles, California, United States, 90079
Salary :
$109,345.60 - $164,028.80 Annually
Location :
Los Angeles, CA
Job Type:
Regular Employee
Job Number:
2400307
Cabinet:
STRATEGIC FINANCIAL MANAGEMENT
Cost Center:
6320 - ACQUISITION MANAGEMENT SERVICES
Opening Date:
01/07/2025
Closing Date:
1/21/2025 5:00 PM Pacific
FLSA:
Exempt
Bargaining Unit:
Non-Contract
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description
Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment. Examples of Duties
Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process Reviews and recommends approval for awarding contracts Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees Supervises, trains, and motivates assigned staff Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred Experience
Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of contract administration for public agencies Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes Bid/Proposal and contract analysis and preparation techniques Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques Program and budget development and implementation, including goal setting techniques Modern management theory Knowledge of cost and price analysis
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Understanding and analyzing complex procurements Overseeing the work of a contract administration unit Interviewing and evaluating contract proposal respondents Performing detailed cost analysis and price analysis Mediating and negotiating Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes Communicating effectively both orally and writing Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors Exercising sound judgment and creativity in making decisions Providing leadership in directing and supervising assigned staff
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Use and implement historical and predictive data/tools to change and improve current business processes and operations Prepare comprehensive specifications, contracts, reports and correspondence Develop and implement goals, objectives, policies, procedures, work standards, and internal controls Develop strategies and achieve goals Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Compile, analyze, and interpret complex data Plan financial and staffing needs Supervise, train, and motivate assigned staff Read, write, speak, and understand English Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required (KM)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012
Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan
- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance
- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance
- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance
- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays
- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP)
- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days
Pension Plan
- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance Public Pension Plan 457/401K Plan Flex Spending Paid Sick Time Fare Media Rideshare Subsidies Metro One Fitness membership For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at
01
Please select the highest level of education you have completed.
I do not have education equivalent to grade 12 High school graduate, diploma or the equivalent (GED) Associate degree from an accredited college or university Bachelor's degree from an accredited college or university Master's degree from an accredited college or university PhD from an accredited college or university
02
Please select the number of years of relevant experience you have performing contract administration work (pre- and post-award).
No relevant experience Less than 1 year 1 year or more, but fewer than 3 years 3 years or more, but fewer than 6 years 6 or more years
03
If you indicated having relevant experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
04
Please select the number of years of relevant supervisory-level experience you have performing contract administration work (pre- and post-award
No relevant experience Less than 1 year 1 year or more, but fewer than 3 years 3 years or more, but fewer than 5 5 years or more
05
If you indicated having supervisory-level experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
Required Question
$109,345.60 - $164,028.80 Annually
Location :
Los Angeles, CA
Job Type:
Regular Employee
Job Number:
2400307
Cabinet:
STRATEGIC FINANCIAL MANAGEMENT
Cost Center:
6320 - ACQUISITION MANAGEMENT SERVICES
Opening Date:
01/07/2025
Closing Date:
1/21/2025 5:00 PM Pacific
FLSA:
Exempt
Bargaining Unit:
Non-Contract
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description
Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment. Examples of Duties
Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process Reviews and recommends approval for awarding contracts Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees Supervises, trains, and motivates assigned staff Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred Experience
Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of contract administration for public agencies Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes Bid/Proposal and contract analysis and preparation techniques Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques Program and budget development and implementation, including goal setting techniques Modern management theory Knowledge of cost and price analysis
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Understanding and analyzing complex procurements Overseeing the work of a contract administration unit Interviewing and evaluating contract proposal respondents Performing detailed cost analysis and price analysis Mediating and negotiating Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes Communicating effectively both orally and writing Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors Exercising sound judgment and creativity in making decisions Providing leadership in directing and supervising assigned staff
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Use and implement historical and predictive data/tools to change and improve current business processes and operations Prepare comprehensive specifications, contracts, reports and correspondence Develop and implement goals, objectives, policies, procedures, work standards, and internal controls Develop strategies and achieve goals Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Compile, analyze, and interpret complex data Plan financial and staffing needs Supervise, train, and motivate assigned staff Read, write, speak, and understand English Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required (KM)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012
Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan
- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance
- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance
- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance
- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays
- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP)
- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days
Pension Plan
- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance Public Pension Plan 457/401K Plan Flex Spending Paid Sick Time Fare Media Rideshare Subsidies Metro One Fitness membership For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at
01
Please select the highest level of education you have completed.
I do not have education equivalent to grade 12 High school graduate, diploma or the equivalent (GED) Associate degree from an accredited college or university Bachelor's degree from an accredited college or university Master's degree from an accredited college or university PhD from an accredited college or university
02
Please select the number of years of relevant experience you have performing contract administration work (pre- and post-award).
No relevant experience Less than 1 year 1 year or more, but fewer than 3 years 3 years or more, but fewer than 6 years 6 or more years
03
If you indicated having relevant experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
04
Please select the number of years of relevant supervisory-level experience you have performing contract administration work (pre- and post-award
No relevant experience Less than 1 year 1 year or more, but fewer than 3 years 3 years or more, but fewer than 5 5 years or more
05
If you indicated having supervisory-level experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A."
Required Question