City of Pearland, TX is hiring: Executive Assistant in Pearland

The City of Pearland, TX is seeking to hire a Executive Assistant to lead and improve aspects of the day-to-day operations of our Parks and Recreation department. Are you a dynamic and caring leader? Are you results-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position!

The Executive Assistant- Aquatics earns a competitive salary of $21.19 - $22.94/hour based on qualifications. We also offer access to the city's recreation fitness center and employee assistance program.

ABOUT THE CITY OF PEARLAND

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS AN EXECUTIVE ASSISTANT

Job Summary

The purpose of this class within the organization is to provide high-level administrative support to the City of Pearland.

This class works under general supervision, independently developing work methods and sequences.

ESSENTIAL FUNCTIONS:

• Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Manages and maintains executives' schedules; makes travel arrangements for executives.
• Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinates and directs office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answers phone calls and directs calls to appropriate parties or takes messages.
• Processes invoices for payment; scans invoices and packing slips; reviews and assists in maintaining the budget; assists the training division with per diems and reimbursements.
• Prepares payroll by entering time, tracking vacation and time off requests; updates the timeclock concerning staff hours and missed punches; pulls reports from the timeclock and has the director sign off on payroll.

ADDITIONAL DUTIES:

• Coordinates professional development and training.
• Tracks, files, and saves all personnel requisitions.
• Coordinates Board of Directors Meetings including preparing agendas and packets, posting agendas, transcribing minutes, arranging facilities, and ordering catering.
• Enters invoice entry batches for all incoming departmental and City invoices.
• Inventories, monitors and orders office supplies for the department.
• Coordinates record retention efforts for the department; ensures files are living out retention period and stored properly.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Requires an associate's degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or closely related field.
• Requires four years mid- to senior-level administrative support or closely related experience.