Robert Half is hiring: Administrative Assistant in Albany

We are offering a short term contract employment opportunity in the non-profit sector in Albany, New York on Mondays and Fridays. We are in search of an Administrative Assistant to join our team. As an Administrative Assistant, you will be expected to handle a variety of tasks, including managing the front office, maintaining accurate records, and assisting with school-related tasks.

Responsibilities

• Managing the front office, ensuring smooth operations and addressing issues such as safety and crisis management.

• Undertaking various clerical tasks such as data entry, scanning, and email correspondence.

• Keeping track of attendance for both staff and students and ensuring records are up-to-date.

• Operating the school’s multi-line telephone system and handling incoming calls.

• Assisting with the school’s transportation routines, ensuring smooth morning and afternoon transitions.

• Drafting and editing letters and bulletins as part of administrative tasks.

• Overseeing the intercom system and informing classrooms about bus arrivals.

• Maintaining a welcoming reception area; directing visitors and parents to the right personnel.

• Monitoring school communications and cameras for secure operations.

• Responding promptly to any triggered door alarms.

• Liaising with bus companies, parents, or other entities as necessary.

• Broadcasting important information to faculty and students via various mediums.

• Maintaining student documents in an organized manner using Google Drive.

• Taking on additional tasks as assigned related to the role.

• Proven experience in answering inbound calls in a detail oriented and friendly manner
• Demonstrable skills in providing exceptional customer service
• Proficiency in data entry tasks with attention to detail and accuracy
• Excellent ability to manage email correspondence, ensuring timely and appropriate responses
• Experience in handling both inbound and outbound calls effectively
• Advanced proficiency in Microsoft Excel for data management and analysis
• Familiarity with Microsoft Outlook for managing emails, contacts, and schedules
• Proficiency in creating presentations using Microsoft PowerPoint
• Strong skills in document creation and formatting using Microsoft Word
• Experience in scheduling appointments, ensuring efficient time management.