Administrative Assistant

Winner of ILTA's 2022 Solution Provider of the Year for the Premier Learning Program

Administrative Assistant

About Traveling Coaches

We believe that empowered individuals improve organizations as they improve themselves. Since 1995, Traveling Coaches has been a pioneer in talent development and organizational change within the legal industry. Our award-winning products and services create a culture of learning that helps your firm thrive.

If you are an independent problem solver who can work alongside a team, detail-oriented, and enjoy organizing and multitasking, then we want to talk with you! Traveling Coaches is looking for a part-time Administrative Assistant who can perform tasks timely with high attention to detail, while maintaining a positive and proactive attitude.

Job Responsibilities

1. Using strong organizational skills, exercise good judgement to perform and prioritize multiple tasks with attention to detail.
2. Anticipate and provide a broad range of confidential administrative support services.
3. Research and assist with logistical coordination of reservations, special events, conferences, and marketing events.
4. Schedule & confirm meetings, assisting with preparation of meeting and conference rooms.
5. Receive and distribute mail, assisting with various errands as needed.
6. Manage shared inbox & distribute messages to relevant recipients.
7. Upload and schedule release of pre-drafted newsletters, surveys, and social media posts.
8. Work closely and communicate effectively with the team.
9. Handle matters expeditiously and proactively, following through on requirements to successful completion.
10. Data entry and records management.
11. Answer and direct incoming phone calls.
12. Support various administrative tasks as assigned.
13. Participate and contribute to company-wide strategic initiatives.

Skillsets & Qualifications

1. High School Diploma or GED.
2. Valid Driver’s License.
3. Typing skills and familiarity with Microsoft Office.
4. Self-starter with excellent organizational skills.
5. Adapts well to changing priorities.
6. Flexibility, positive attitude, team-minded & willing to learn.
7. Strong attention to detail.
8. Ability to communicate effectively with professionals.
9. Resourceful thinker with analytical skills.
10. Ability to work both independently and collaboratively.
11. Proactive attitude, willing to pitch in where needed.
12. Position requires regular lifting of items between 10lbs-20lbs and occasionally up to 50lbs.

Additional Preferences (not required)

1. Experience in an administrative, customer service or hospitality environment.
2. Experience with Salesforce, Hootsuite, Mailchimp, SurveyMonkey, and/or social media platforms.

Your Compensation and Benefits

Employer matching Retirement Plan

Performance-based Incentive Plan

Culture and Additional Benefits

• Recognized in Dallas Business Journal’s Best Places to Work.

Annual charitable contribution matching up to $100 to charity of your choice.

We are committed to a diverse workplace and to supporting our staff with ongoing professional development opportunities.

Requires reliable transportation to the office located in Plano, TX. This position requires frequent video conference internet meetings. A work computer will be provided.

The ideal schedule would be 5-7 hours per day, 3-4 days per week. Consistent schedule TBD upon hire.

To apply, please submit your resume and complete our survey below.