Administrative Assistant Job at Pfizer in New York

Pfizer is searching for a talented Administrative Assistant to join their growing team! This role will support the US Vyndamax Leadership team in all administrative areas. This includes calendar management, T&E, meeting planning and support, budget, and coordination with other administrative assistants to meet the needs of the larger Vyndamax team.

Responsibilities:

• Provide administrative support to the US Vyndamax Leadership Team, including complex calendar management, meeting room management, travel, and expense report support.
• Schedule and coordinate 1:1s and department meetings, managing logistics as needed.
• Anticipate and proactively resolve conflicts using diplomacy.
• Work closely with outside vendors, providing support with meeting scheduling and office space.
• Manage Purchase Orders through Ariba and work with the budget coordinator to track invoice payments.
• Support various marketing projects and initiatives as needed.
• Collaborate with other Administrative Assistants to facilitate coverage and manage workflow within the group.

Qualifications:

• Associate's degree (minimum) and a minimum of 2+ years of experience is required.
• Proficient in Microsoft Office products such as Word and Excel (Pivot Tables, Vlookup experience required).
• Experience with Concur is preferred.
• Budgeting experience is preferred.

Rate/Location:

• $20 - $22 per hour.
• This is a hybrid role in New York City, NY; candidates must be able to report onsite to the NYC headquarters 3 times per week.

Please note contractors are engaged to provide services to Pfizer on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third-party payrolling partner.

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