Acro Service Corp is hiring: Administrative Assistant in Lexington

Job Title: Administrative Assistant

Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4))

Onsite Requirements:

• Scheduling
• MS Outlook
• Adobe

Job Description:

• Manage and maintain the CISO's schedule, ensuring efficient time management.
• Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders.
• Prepare meeting agendas, take detailed minutes, and track action items for follow-up.
• Handle sensitive and confidential information with discretion.
• Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc.
• Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc.
• Will provide phone and on-site coverage to the group office.
• Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements.
• Will coordinate service needs for office equipment and maintain inventory of office supplies.
• Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications.

Required Skills:

• Previous experience as an executive admin supporting leadership positions.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Advanced Outlook and calendaring skills required.
• Advanced PowerPoint skills required.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with attention to detail.
• Ability to balance and prioritize multiple task items in a very fast-paced environment.
• Ability to handle sensitive and confidential information with discretion.
• Experience in preparing reports, presentations, and tracking action items.
• Strong problem-solving skills with the ability to work independently