Foundation Communities
Position Description
:
The Grants and Contracts Administrator manages the post-award cycle of grants, including compliance, database management, assist in management of finances, tracking progress reporting on outcomes to maintain funding and relationships. The Grants and Contracts Administrator supervises staff who work closely with programs and administrative staff to create accurate metrics and compliance with grant requirements.
Key Responsibilities:
Grant Administration:
Ensure grant implementation and related program management aligns with the stated grant objectives and requirements.
Maintain accurate records of all grant-related activities, including financial transactions, progress reports, and compliance documentation.
Track grant budgets, monitor expenditures, and assists in reconciliation of financial reports to ensure compliance with grant terms.
Assists in preparation and submission of periodic reports to the grantor, documenting progress, outcomes, and any challenges encountered.
Responsible for conducting grant kick-off /overview at start of new contract and renewal with relevant staff.
Compliance and Monitoring:
Stay informed about grant requirements and ensure compliance with all applicable regulations and guidelines.
Monitor project progress against milestones and deliverables, identifying potential issues and implementing corrective actions.
Collaborate with other departments and stakeholders to ensure smooth grant implementation and compliance.
Prepare for and participate in grant monitoring sessions and audits, providing necessary documentation and information.
Relationship Management:
Maintain regular communication with grantors, providing updates on project progress and addressing any questions or concerns.
Build and maintain strong relationships with grantors, fostering trust and ensuring future funding opportunities.
Advocate for the organization's mission and programs to potential and existing grantors.
Data Management and Reporting:
Supervises reporting and database staff, promotes team growth, and coordinates with Accounting, HR, Program Directors, and other stakeholders in the grants process to enhance communication and clarity.
Collect, analyze, and report on grant-related data to demonstrate the impact of the project and inform future grant proposals.
Maintain accurate and up-to-date records of grant-related information in a database or other management system.
Develop and implement data collection and reporting processes that are efficient and effective.
Skills and Qualifications:
Strong organizational, communications, writing, time management and analytical skills
Proficiency in financial management and budgeting ;
ability to analyze and interpret financial reports, such as General Ledgers and Payroll Distributions
Experience working with complex budgets and budget narratives
Knowledge of non-profit grant management principles and best practices
Experience with grant reporting and compliance requirements
Ability to work independently and as part of a team
Strong attention to detail and accuracy
Proficiency in relevant software and systems (e.g., grant management software, accounting software)
Minimum Requirements
Bachelor's Degree, or comparable work experience, in the Grants Administration or Contracts Management field
Minimum of three years' experience collecting and managing non-profit and grant program data and creating reports
Preferred Requirements
Thorough knowledge of government and philanthropic grants administration
Ability to evaluate financial data for reasonableness and conformity to contract requirements
Experience supervising personnel
Expertise in program measurement and evaluation methods
Experience with data visualization and report template design
Working Conditions
General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
Physical Requirements
Requires sitting or standing at a desk for long periods of time indoors. Eye and hand coordination for viewing of monitor screen and multiple reports along with high volume of keyboard use. Driving to properties to meet with program staff and residents, as well as audits and attending training seminars.
Compensation:
Starting at $ 72,000/annual
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
:
The Grants and Contracts Administrator manages the post-award cycle of grants, including compliance, database management, assist in management of finances, tracking progress reporting on outcomes to maintain funding and relationships. The Grants and Contracts Administrator supervises staff who work closely with programs and administrative staff to create accurate metrics and compliance with grant requirements.
Key Responsibilities:
Grant Administration:
Ensure grant implementation and related program management aligns with the stated grant objectives and requirements.
Maintain accurate records of all grant-related activities, including financial transactions, progress reports, and compliance documentation.
Track grant budgets, monitor expenditures, and assists in reconciliation of financial reports to ensure compliance with grant terms.
Assists in preparation and submission of periodic reports to the grantor, documenting progress, outcomes, and any challenges encountered.
Responsible for conducting grant kick-off /overview at start of new contract and renewal with relevant staff.
Compliance and Monitoring:
Stay informed about grant requirements and ensure compliance with all applicable regulations and guidelines.
Monitor project progress against milestones and deliverables, identifying potential issues and implementing corrective actions.
Collaborate with other departments and stakeholders to ensure smooth grant implementation and compliance.
Prepare for and participate in grant monitoring sessions and audits, providing necessary documentation and information.
Relationship Management:
Maintain regular communication with grantors, providing updates on project progress and addressing any questions or concerns.
Build and maintain strong relationships with grantors, fostering trust and ensuring future funding opportunities.
Advocate for the organization's mission and programs to potential and existing grantors.
Data Management and Reporting:
Supervises reporting and database staff, promotes team growth, and coordinates with Accounting, HR, Program Directors, and other stakeholders in the grants process to enhance communication and clarity.
Collect, analyze, and report on grant-related data to demonstrate the impact of the project and inform future grant proposals.
Maintain accurate and up-to-date records of grant-related information in a database or other management system.
Develop and implement data collection and reporting processes that are efficient and effective.
Skills and Qualifications:
Strong organizational, communications, writing, time management and analytical skills
Proficiency in financial management and budgeting ;
ability to analyze and interpret financial reports, such as General Ledgers and Payroll Distributions
Experience working with complex budgets and budget narratives
Knowledge of non-profit grant management principles and best practices
Experience with grant reporting and compliance requirements
Ability to work independently and as part of a team
Strong attention to detail and accuracy
Proficiency in relevant software and systems (e.g., grant management software, accounting software)
Minimum Requirements
Bachelor's Degree, or comparable work experience, in the Grants Administration or Contracts Management field
Minimum of three years' experience collecting and managing non-profit and grant program data and creating reports
Preferred Requirements
Thorough knowledge of government and philanthropic grants administration
Ability to evaluate financial data for reasonableness and conformity to contract requirements
Experience supervising personnel
Expertise in program measurement and evaluation methods
Experience with data visualization and report template design
Working Conditions
General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
Physical Requirements
Requires sitting or standing at a desk for long periods of time indoors. Eye and hand coordination for viewing of monitor screen and multiple reports along with high volume of keyboard use. Driving to properties to meet with program staff and residents, as well as audits and attending training seminars.
Compensation:
Starting at $ 72,000/annual
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.