Abacus
HR Admin. Assistant II Temp Staffing
Abacus, Everett, Washington, us, 98213
RFP #2020-060, Temporary Staffing ServicesTemporary Services Request / Work Order
TASK ORDER FORM
To be completed by Community Transit
Position Required: HR Administrative Assistant II Estimated time needed: Less than 30 days 60 - 90 Days 30 - 60 days More than 90 daysBudget Codes: Dept ID Fund ccount Project 72167 40 50304 Brief Job Description:
Under general supervision, provides administrative support of day-to-day human resource operations. Supports staffing activities, schedules meetings, takes and publishes meeting minutes, maintains HR computer systems, reviews incoming documents, compiles information and generates reports in Excel. Deals with and documents internal and external customers at all levels in occasionally difficult or sensitive situations and extensive filing.
We need an ongoing temp to support our new HR Assistants. Temp will work 100% on site. If they work out this could be a six-month position.
However, at one point we plan to post the position to hire a regular employee. This will be late 2022 or beginning of 2023. They will only work through the hire and possibly training date of the new employee or no greater than six months.Qualifications and experience desired:Two years of general administrative experience.One year of experience performing highly detailed work involving sensitive or privileged information. For example, payroll, legal or medical data, test administration, recruiting and staffing, drug policy administration, grievance handling or substantially similar duties.Word, mail merge functions, formatting, use of tables, and other activities generally associated with intermediate proficiency.Excel, with the ability to create and maintain spreadsheets, graphs and reports, including pivot tables and linked worksheets.Grammar, punctuation, spelling.Time management, including priority setting and resetting.Group scheduling software applications including email.General office practices, correspondence, and filing.Procedures for handling privileged or confidential documents.Principles of customer service, particularly in handling customer complaints.Communication in English, in writing or verbally.ttention to detail to identify and correct errors.Microsoft Office products.Setting and resetting priorities.Working with teams.Persevering in difficult situations with tact and diplomacy.Responding with flexibility to changing priorities.Working well independently and in teams.Communicating about deadlines.Providing good customer service.
Projects and functions to be performed:
Carries out a wide range of duties critical to maintenance and processing of personnel actions, records and reports. Performs basic HRIS data entry (such as address/ID Badge changes) and employee file maintenance (electronic and manual). Many transactions are time sensitive in nature and directly impact employee engagement. Provides support while protecting the confidentiality of sensitive or privileged information. Resolves common difficulties for employees.ssists with hiring and staffing activities such as maintaining zoom licenses, scheduling, hosting interviews, testing (including drug & alcohol), proctoring tests. Produces interview packets by creating, coordinating, printing and compiling documents, resumes and test results, etc.Provides clerical and operational support to other human resource staff. Routes Personnel Action Forms (PAFs), Monitors directs correspondence from internal and external sources to correct HR team member, assists with various projects as assigned.Responds to inquiries from employees, customers and vendors. Monitors the HR phone line and e-mail boxes and routes as appropriate.Processes, Verifies and maintain Personnel documentation (including departmental files for various documents and correspondence and policy/benefit packet preparation). Sorts and timestamps department mail.Follows up and documents over the phone employees with COVID tracking.Report Location: MC Administration Building Kasch Park Operating Base MC Operations Building Cascade Building - Casino Road ssignment Start Date: ASAP End Date: as long as needed possibly 6 months
Community Transit Point of Contact
Name; Sheryl Olson Phone #: 425/521-5404 Email: Sheryl.olson@commtrans.org
Vendor shall complete the following and return to the Point of Contact listed above
Vendor Name: Vendor Contact Phone: Vendor Contact: Vendor Contact Title: Vendor Contact Email: Vendor Signature: Temp. Employee Name: Hourly Billing Rate: Price: Scope of Work Attached: Yes ð No ðSchedule Attached: Yes ð No ð By signing below the Vendor acknowledges that this Task Order is issued under the provisions of the Contract established in response to
Request for Proposals #2020-060
Temporary Staffing Services
by Community Transit. The services authorized are within the scope of services set forth in the Scope of Work of this contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. uthorizing Official Name: uthorizing Official Title: uthorizing Official Signature: Date:
Not to exceed amount:
Purchase Order by Community Transit signifies Award.
TASK ORDER FORM
To be completed by Community Transit
Position Required: HR Administrative Assistant II Estimated time needed: Less than 30 days 60 - 90 Days 30 - 60 days More than 90 daysBudget Codes: Dept ID Fund ccount Project 72167 40 50304 Brief Job Description:
Under general supervision, provides administrative support of day-to-day human resource operations. Supports staffing activities, schedules meetings, takes and publishes meeting minutes, maintains HR computer systems, reviews incoming documents, compiles information and generates reports in Excel. Deals with and documents internal and external customers at all levels in occasionally difficult or sensitive situations and extensive filing.
We need an ongoing temp to support our new HR Assistants. Temp will work 100% on site. If they work out this could be a six-month position.
However, at one point we plan to post the position to hire a regular employee. This will be late 2022 or beginning of 2023. They will only work through the hire and possibly training date of the new employee or no greater than six months.Qualifications and experience desired:Two years of general administrative experience.One year of experience performing highly detailed work involving sensitive or privileged information. For example, payroll, legal or medical data, test administration, recruiting and staffing, drug policy administration, grievance handling or substantially similar duties.Word, mail merge functions, formatting, use of tables, and other activities generally associated with intermediate proficiency.Excel, with the ability to create and maintain spreadsheets, graphs and reports, including pivot tables and linked worksheets.Grammar, punctuation, spelling.Time management, including priority setting and resetting.Group scheduling software applications including email.General office practices, correspondence, and filing.Procedures for handling privileged or confidential documents.Principles of customer service, particularly in handling customer complaints.Communication in English, in writing or verbally.ttention to detail to identify and correct errors.Microsoft Office products.Setting and resetting priorities.Working with teams.Persevering in difficult situations with tact and diplomacy.Responding with flexibility to changing priorities.Working well independently and in teams.Communicating about deadlines.Providing good customer service.
Projects and functions to be performed:
Carries out a wide range of duties critical to maintenance and processing of personnel actions, records and reports. Performs basic HRIS data entry (such as address/ID Badge changes) and employee file maintenance (electronic and manual). Many transactions are time sensitive in nature and directly impact employee engagement. Provides support while protecting the confidentiality of sensitive or privileged information. Resolves common difficulties for employees.ssists with hiring and staffing activities such as maintaining zoom licenses, scheduling, hosting interviews, testing (including drug & alcohol), proctoring tests. Produces interview packets by creating, coordinating, printing and compiling documents, resumes and test results, etc.Provides clerical and operational support to other human resource staff. Routes Personnel Action Forms (PAFs), Monitors directs correspondence from internal and external sources to correct HR team member, assists with various projects as assigned.Responds to inquiries from employees, customers and vendors. Monitors the HR phone line and e-mail boxes and routes as appropriate.Processes, Verifies and maintain Personnel documentation (including departmental files for various documents and correspondence and policy/benefit packet preparation). Sorts and timestamps department mail.Follows up and documents over the phone employees with COVID tracking.Report Location: MC Administration Building Kasch Park Operating Base MC Operations Building Cascade Building - Casino Road ssignment Start Date: ASAP End Date: as long as needed possibly 6 months
Community Transit Point of Contact
Name; Sheryl Olson Phone #: 425/521-5404 Email: Sheryl.olson@commtrans.org
Vendor shall complete the following and return to the Point of Contact listed above
Vendor Name: Vendor Contact Phone: Vendor Contact: Vendor Contact Title: Vendor Contact Email: Vendor Signature: Temp. Employee Name: Hourly Billing Rate: Price: Scope of Work Attached: Yes ð No ðSchedule Attached: Yes ð No ð By signing below the Vendor acknowledges that this Task Order is issued under the provisions of the Contract established in response to
Request for Proposals #2020-060
Temporary Staffing Services
by Community Transit. The services authorized are within the scope of services set forth in the Scope of Work of this contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. uthorizing Official Name: uthorizing Official Title: uthorizing Official Signature: Date:
Not to exceed amount:
Purchase Order by Community Transit signifies Award.