Accounts Payable Specialist

JOB SUMMARYThis position will be responsible for processing accounts payable for a select group of entities as assigned. Accounts Payable responsibilities will include establishing first contact with the vendor, uploading vendor invoicing into vendor approval system, follow through of approvals and processing and monitoring payments and expenditures to ensure that vendors and suppliers are paid within established time limits.DUTIES AND RESPONSIBILITIES

Accounts PayableMaintain up-to-date accounts payable/voucher distribution systemReview all invoices for appropriate documentation and approval prior to paymentVerify that transactions comply with financial policies and proceduresCode invoices to proper accountsPrepare, verify, and process invoices in accounting systemMaintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practicesFollow payables through approvals processAssist in month end closingRespond to all vendor inquiriesReconcile vendor statements, research and correct discrepanciesAssist with other projects as neededPreparation of 1099sMINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS2 – 4 years of Accounts Payable experienceCollege courses in accounting preferredMust have a strong work ethicMust be well organized and a self-starterMust be able to follow standard filing proceduresDetail oriented, professional attitude, reliableProficient in Excel and Word, 10-key by touchExperience with Ariett Accounts Payable Invoice Automation or other paperless AP systems preferredAbility to process invoices efficiently and accuratelyPossess strong organizational and time management skillsStrong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skillsThorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate proceduresAbility to communicate effectively verbally and in writingAbility to interact with employees and vendors in a professional mannerAbility to speak and write English fluently (a must)Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timelinessAbility to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

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