Pittsburg State University
Administrative Coordinator - Program Support
Pittsburg State University, Pittsburg, Kansas, United States, 66762
Job Description
Pittsburg State University is accepting applications for an Administrative Coordinator - Program Support for the Division of Economic Development and Community Engagement. The primary function of the Administrative Coordinator-Program Support is to play a vital role in assisting with the planning, execution, and management of various programs within the division of Economic Development and Community Engagement. This position is instrumental in building and sustaining mutually beneficial relationships with community partners, overseeing the entire lifecycle of sponsored projects, and ensuring compliance with relevant regulations.
Duties and Responsibilities of Position
45% - Program CoordinationAssist in the planning, execution, and monitoring of programs.Maintain accurate program records, including participant data, budgets, and progress reports.Coordinate program schedules and timelines.Organize and oversee program-related events, workshops, meetings, and training sessions.Serve as the primary point of contact for program participants, addressing inquiries, concerns, and providing information.Collaborate with program managers and team members to ensure seamless program delivery.Assist in the evaluation of program outcomes and impact, gathering feedback from participants and stakeholders.Prepare and distribute program-related materials, reports, and updatesReport on project status to higher management.40%- Administrative Support
Oversee, maintain, organize, and update documents, records, and files, ensuring they are easily accessible and well-organized.Facilitate effective communication within the organization, distribute memos, reports, and other documents, and serve as a point of contact for internal and external stakeholders for designated areas.Implement and oversee policies and procedures.Assist in coordination logistics, including venue booking, catering, and equipment setup.Provide general administrative assistance, including scheduling, filing, and handling routine correspondence.10% Budget
Management
Work closely with the Office of Research and Compliance to ensure compliance with university and outside regulations.Assist in budget tracking, expense management, and financial reporting for programs.Serve as the department backup for financial transactions and processing5% Other duties as assigned.
Education and Experience:
Required Education and Experience at Hire -
High school diploma or equivalent.Three years of experience in an office or administrative setting. Education may be substituted for experience as determined by the University.Preferred Education and Experience -
Bachelor's degreeFive years of experience in a office or administrative settingScreening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type:
Unclassified, Continuing Annual
Appointment Duration:
12 months
Work Schedule:
Monday-Friday. 8:00 a.m. - 4:30p.m.
Application Documents Required*:
Cover letterResumeNames and Contact Details for Three (3) Professional References*Consolidate documents into a maximum of 2 to upload.
Open Until Filled
with a first review date of
December 29, 2023.
Search Committee Chair:
Mary Louise Widmar (mwidmar@pittstate.edu)
Visa Sponsorship is not available for this position
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Pittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, "Once a Gorilla, Always a Gorilla."
Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.
A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much moreThe surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphereA variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and moreNearly 150 student organizations provide opportunities for engagement, community, and leadershipOur student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the worldHome to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fansA growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life
Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.
Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see: http://www.pittks.org.
Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 {f}) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at: http://www.pittstate.edu/dotAsset/384ef407-c774-44f3-82e6-862cc6f7be27.pdf
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-235-4624.
Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-235-4189, equity@pittstate.edu.
Pittsburg State University is accepting applications for an Administrative Coordinator - Program Support for the Division of Economic Development and Community Engagement. The primary function of the Administrative Coordinator-Program Support is to play a vital role in assisting with the planning, execution, and management of various programs within the division of Economic Development and Community Engagement. This position is instrumental in building and sustaining mutually beneficial relationships with community partners, overseeing the entire lifecycle of sponsored projects, and ensuring compliance with relevant regulations.
Duties and Responsibilities of Position
45% - Program CoordinationAssist in the planning, execution, and monitoring of programs.Maintain accurate program records, including participant data, budgets, and progress reports.Coordinate program schedules and timelines.Organize and oversee program-related events, workshops, meetings, and training sessions.Serve as the primary point of contact for program participants, addressing inquiries, concerns, and providing information.Collaborate with program managers and team members to ensure seamless program delivery.Assist in the evaluation of program outcomes and impact, gathering feedback from participants and stakeholders.Prepare and distribute program-related materials, reports, and updatesReport on project status to higher management.40%- Administrative Support
Oversee, maintain, organize, and update documents, records, and files, ensuring they are easily accessible and well-organized.Facilitate effective communication within the organization, distribute memos, reports, and other documents, and serve as a point of contact for internal and external stakeholders for designated areas.Implement and oversee policies and procedures.Assist in coordination logistics, including venue booking, catering, and equipment setup.Provide general administrative assistance, including scheduling, filing, and handling routine correspondence.10% Budget
Management
Work closely with the Office of Research and Compliance to ensure compliance with university and outside regulations.Assist in budget tracking, expense management, and financial reporting for programs.Serve as the department backup for financial transactions and processing5% Other duties as assigned.
Education and Experience:
Required Education and Experience at Hire -
High school diploma or equivalent.Three years of experience in an office or administrative setting. Education may be substituted for experience as determined by the University.Preferred Education and Experience -
Bachelor's degreeFive years of experience in a office or administrative settingScreening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type:
Unclassified, Continuing Annual
Appointment Duration:
12 months
Work Schedule:
Monday-Friday. 8:00 a.m. - 4:30p.m.
Application Documents Required*:
Cover letterResumeNames and Contact Details for Three (3) Professional References*Consolidate documents into a maximum of 2 to upload.
Open Until Filled
with a first review date of
December 29, 2023.
Search Committee Chair:
Mary Louise Widmar (mwidmar@pittstate.edu)
Visa Sponsorship is not available for this position
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Pittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, "Once a Gorilla, Always a Gorilla."
Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.
A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much moreThe surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphereA variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and moreNearly 150 student organizations provide opportunities for engagement, community, and leadershipOur student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the worldHome to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fansA growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life
Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.
Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see: http://www.pittks.org.
Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 {f}) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at: http://www.pittstate.edu/dotAsset/384ef407-c774-44f3-82e6-862cc6f7be27.pdf
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-235-4624.
Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-235-4189, equity@pittstate.edu.