The Johns Hopkins University
Retention Specialist / Cohort Tracker
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Reporting to the Assistant Director of Retention in Student Affairs, we are actively seeking a
Retention Specialist/Cohort Tracker.
The Retention Specialist/Cohort Tracker tracks, monitors, and provides support for students in six-year graduation cohorts, checking in on their registration, finances, and academic progress. The Retention Specialist/Cohort Tracker analyzes undergraduate student data to plan outreach for undergraduate students, inform campus partners, and design meaningful interventions based on best practices and high-impact practices. Ultimately, the Retention Specialist/Cohort Tracker will serve as the liaison between students, advisors, and campus partners by assisting students and advisors in reviewing data and trends for undergraduate students who either stop out, transfer or graduate after the 4-year goal.Specific Duties & Responsibilities
Analyze student data from SIS, Starfish, OnBase, and other sources to identify trends of students who may struggle to meet the 6-year graduation goal. Share relevant information with campus stakeholders.
Utilize on-campus resources and technologies such as SIS, Starfish, OnBase, Maxient, and Stellic to aggregate student data to adequately assist all graduating students, especially those that are in danger of failing, stopping out, have prior academic gaps, or may not reach the 4-year graduation goal.
Plan communication, interventions, and outreach templates to be utilized by Academic Advisors and other campus partners based on student data to positively impact 6-year graduation rates of students.
Create multiple spreadsheets and reports for advisors, retention team members, and other Student Affairs staff to provide updates regarding the status, trends, communication, and graduation status of students.
Host meetings to share findings from student success data regarding how departments can assist undergraduate students based on student needs and best practices.
Review academic success checkpoints, share information regarding students, and facilitate evidence-based interventions.
Confirm course schedules of all students who are registered for Fall and Spring semesters, comparing their current courses with requirements in their degree audit, and sending reports to advisors and other specialists with any concerns including missing courses, academic policy application, and outstanding requirements.
Establish campus partnerships across institutions including Student Outreach and Support, Success Coaching in Academic Advising, Student Financial Services, University Registrar, etc., that positively impact the 6-year graduation cohort and 5-year graduation cohort.
Work collaboratively with partner offices to address and mitigate issues the students experience to promote success and retention.
Advocate for large-scale policy changes and individual exceptions for graduation cohort students when challenging situations occur, using student data to support proposals.
Engage with advisors through one-on-one phone calls, Zoom meetings, and Teams calls to ensure the success of six-year graduation cohort students.
Support Advisors as they help students navigate through their undergraduate experience, troubleshooting when necessary.
Assist advisors with questions regarding Johns Hopkins University, funding student education, degree processes, academic policies, department procedures, and graduating on time.
Assist advisors with returning students to maintain consistent communication regarding policies and expectations with recently returned undergraduates.
Work in collaboration with Student Affairs colleagues on the maintenance and training of software.
Volunteer to assist colleagues with other events, meetings, and tasks within Student Affairs when necessary.
Work with departments and advisors to resolve academic issues related to internship requirements and course overrides for graduating students.
Communicate complex information in a clear, concise, and accessible manner to diverse stakeholders.
Special Knowledge, Skills & AbilitiesAbility to multi-task, prioritize work, interpret complex policies, collaborate with advisors, and to function in varied campus environments.Demonstrated expertise in research and tracking methodologies, as well as skills in record keeping, reporting, and evaluation.Effective verbal and written communication.Ability to compile and analyze data.Exceptional customer service and public relations experience to include working well with others.Proficient in the use of computers and software application programs.Able to attend and participate in events, meetings, conferences, and presentations as requested by Student Affairs.Minimum Qualifications
Bachelor's Degree.Three years of related experience.Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.Preferred Qualifications
Master's Degree (in the social sciences or higher education administration).Five years of related work experience.Classified Title: Data AnalystJob Posting Title (Working Title): Retention Specialist / Cohort TrackerRole/Level/Range: ATP/03/PBStarting Salary Range: $45,700 - $80,000 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Mon - Fri / 8:30AM - 5:00PMExempt Status: ExemptLocation: Homewood CampusDepartment name: Student AffairsPersonnel area: University Student Services
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Retention Specialist/Cohort Tracker.
The Retention Specialist/Cohort Tracker tracks, monitors, and provides support for students in six-year graduation cohorts, checking in on their registration, finances, and academic progress. The Retention Specialist/Cohort Tracker analyzes undergraduate student data to plan outreach for undergraduate students, inform campus partners, and design meaningful interventions based on best practices and high-impact practices. Ultimately, the Retention Specialist/Cohort Tracker will serve as the liaison between students, advisors, and campus partners by assisting students and advisors in reviewing data and trends for undergraduate students who either stop out, transfer or graduate after the 4-year goal.Specific Duties & Responsibilities
Analyze student data from SIS, Starfish, OnBase, and other sources to identify trends of students who may struggle to meet the 6-year graduation goal. Share relevant information with campus stakeholders.
Utilize on-campus resources and technologies such as SIS, Starfish, OnBase, Maxient, and Stellic to aggregate student data to adequately assist all graduating students, especially those that are in danger of failing, stopping out, have prior academic gaps, or may not reach the 4-year graduation goal.
Plan communication, interventions, and outreach templates to be utilized by Academic Advisors and other campus partners based on student data to positively impact 6-year graduation rates of students.
Create multiple spreadsheets and reports for advisors, retention team members, and other Student Affairs staff to provide updates regarding the status, trends, communication, and graduation status of students.
Host meetings to share findings from student success data regarding how departments can assist undergraduate students based on student needs and best practices.
Review academic success checkpoints, share information regarding students, and facilitate evidence-based interventions.
Confirm course schedules of all students who are registered for Fall and Spring semesters, comparing their current courses with requirements in their degree audit, and sending reports to advisors and other specialists with any concerns including missing courses, academic policy application, and outstanding requirements.
Establish campus partnerships across institutions including Student Outreach and Support, Success Coaching in Academic Advising, Student Financial Services, University Registrar, etc., that positively impact the 6-year graduation cohort and 5-year graduation cohort.
Work collaboratively with partner offices to address and mitigate issues the students experience to promote success and retention.
Advocate for large-scale policy changes and individual exceptions for graduation cohort students when challenging situations occur, using student data to support proposals.
Engage with advisors through one-on-one phone calls, Zoom meetings, and Teams calls to ensure the success of six-year graduation cohort students.
Support Advisors as they help students navigate through their undergraduate experience, troubleshooting when necessary.
Assist advisors with questions regarding Johns Hopkins University, funding student education, degree processes, academic policies, department procedures, and graduating on time.
Assist advisors with returning students to maintain consistent communication regarding policies and expectations with recently returned undergraduates.
Work in collaboration with Student Affairs colleagues on the maintenance and training of software.
Volunteer to assist colleagues with other events, meetings, and tasks within Student Affairs when necessary.
Work with departments and advisors to resolve academic issues related to internship requirements and course overrides for graduating students.
Communicate complex information in a clear, concise, and accessible manner to diverse stakeholders.
Special Knowledge, Skills & AbilitiesAbility to multi-task, prioritize work, interpret complex policies, collaborate with advisors, and to function in varied campus environments.Demonstrated expertise in research and tracking methodologies, as well as skills in record keeping, reporting, and evaluation.Effective verbal and written communication.Ability to compile and analyze data.Exceptional customer service and public relations experience to include working well with others.Proficient in the use of computers and software application programs.Able to attend and participate in events, meetings, conferences, and presentations as requested by Student Affairs.Minimum Qualifications
Bachelor's Degree.Three years of related experience.Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.Preferred Qualifications
Master's Degree (in the social sciences or higher education administration).Five years of related work experience.Classified Title: Data AnalystJob Posting Title (Working Title): Retention Specialist / Cohort TrackerRole/Level/Range: ATP/03/PBStarting Salary Range: $45,700 - $80,000 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Mon - Fri / 8:30AM - 5:00PMExempt Status: ExemptLocation: Homewood CampusDepartment name: Student AffairsPersonnel area: University Student Services
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