Savia
Administrative Assistant - SAVIA USA
Savia, Tampa, Florida, us, 33646
Company:
Savia USA
About Us:Savia USA is a leading beverage wholesale and distribution company, dedicated to providing high-quality beverages to a wide range of customers. We pride ourselves on our exceptional customer service, efficient logistics, and innovative approach to the beverage industry. We are currently seeking a detail-oriented and proactive individual to join our team as an Order Processing and Accounts Specialist.
Job Summary:The Order Processing and Accounts Specialist will play a critical role in ensuring smooth operations within our sales, logistics, and accounting functions. This position involves processing orders, managing accounts payable and receivable, handling online/e-commerce orders, and performing various administrative tasks. The ideal candidate will have excellent communication skills, strong organizational abilities, and a keen eye for detail.
Key Responsibilities:
Process Orders:Communicate with the sales team to accurately process customer orders.Schedule logistics to ensure timely delivery of orders to customers.Maintain accurate records of all orders and deliveries.
Accounts Payable and Receivable:Send invoices to customers and follow up on due payments.Collect payments on outstanding invoices and manage account discrepancies.Review and process invoice deductions.Pay vendor bills and manage vendor relationships.Maintain accurate financial records and ensure compliance with accounting standards.
Manage Online/E-Commerce Orders:Fulfill online orders from platforms such as Amazon.com, Walmart.com, TikTok Shop, etc.Ensure accurate and timely processing of e-commerce orders.Coordinate with logistics partners to manage the shipping and delivery of online orders.Handle customer inquiries and resolve any issues related to online orders.
Administrative Tasks:Perform general administrative duties such as answering phone calls, responding to emails, and managing office supplies.Assist in organizing and scheduling meetings.Maintain filing systems and ensure all documents are properly organized and accessible.Support other departments as needed with various administrative tasks.
Qualifications:
Bachelor's degree in Business Administration, Accounting, or a related field preferred.Proven experience in order processing, accounts payable, and accounts receivable.Familiarity with online/e-commerce order fulfillment.Strong proficiency in Microsoft Office Suite and accounting software.Excellent organizational and multitasking skills.Strong communication and interpersonal abilities.Attention to detail and a high level of accuracy.Ability to work independently and as part of a team.Benefits:
Competitive salary and benefits package.Opportunities for professional growth and development.Dynamic and supportive work environment.
How to Apply:Interested candidates should submit their resume and cover letter to ahmad@saviausa.com with the subject line "Administrative Assistant Application."
Compensation: $52,000.00 - $65,000.00 per year
Savia USA
About Us:Savia USA is a leading beverage wholesale and distribution company, dedicated to providing high-quality beverages to a wide range of customers. We pride ourselves on our exceptional customer service, efficient logistics, and innovative approach to the beverage industry. We are currently seeking a detail-oriented and proactive individual to join our team as an Order Processing and Accounts Specialist.
Job Summary:The Order Processing and Accounts Specialist will play a critical role in ensuring smooth operations within our sales, logistics, and accounting functions. This position involves processing orders, managing accounts payable and receivable, handling online/e-commerce orders, and performing various administrative tasks. The ideal candidate will have excellent communication skills, strong organizational abilities, and a keen eye for detail.
Key Responsibilities:
Process Orders:Communicate with the sales team to accurately process customer orders.Schedule logistics to ensure timely delivery of orders to customers.Maintain accurate records of all orders and deliveries.
Accounts Payable and Receivable:Send invoices to customers and follow up on due payments.Collect payments on outstanding invoices and manage account discrepancies.Review and process invoice deductions.Pay vendor bills and manage vendor relationships.Maintain accurate financial records and ensure compliance with accounting standards.
Manage Online/E-Commerce Orders:Fulfill online orders from platforms such as Amazon.com, Walmart.com, TikTok Shop, etc.Ensure accurate and timely processing of e-commerce orders.Coordinate with logistics partners to manage the shipping and delivery of online orders.Handle customer inquiries and resolve any issues related to online orders.
Administrative Tasks:Perform general administrative duties such as answering phone calls, responding to emails, and managing office supplies.Assist in organizing and scheduling meetings.Maintain filing systems and ensure all documents are properly organized and accessible.Support other departments as needed with various administrative tasks.
Qualifications:
Bachelor's degree in Business Administration, Accounting, or a related field preferred.Proven experience in order processing, accounts payable, and accounts receivable.Familiarity with online/e-commerce order fulfillment.Strong proficiency in Microsoft Office Suite and accounting software.Excellent organizational and multitasking skills.Strong communication and interpersonal abilities.Attention to detail and a high level of accuracy.Ability to work independently and as part of a team.Benefits:
Competitive salary and benefits package.Opportunities for professional growth and development.Dynamic and supportive work environment.
How to Apply:Interested candidates should submit their resume and cover letter to ahmad@saviausa.com with the subject line "Administrative Assistant Application."
Compensation: $52,000.00 - $65,000.00 per year