Children's Hospital of Philadelphia
Sr. Pharmacy Technician - Inventory Management
Children's Hospital of Philadelphia, Phila, Pennsylvania, United States, 19117
SHIFT:Day (United States of America)
Seeking Breakthrough Makers
Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.
CHOP's Commitment to Diversity, Equity, and Inclusion
CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.
We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.
A Brief OverviewThe Sr. Pharmacy Tech is responsible for purchasing pharmaceutical stock and supplies required to prepare and dispense medications; ensuring adequate inventories to support the patient care needs of the institution; managing drug shortages by locating, procuring, and arranging delivery of pharmaceuticals when not available through regular suppliers; managing inventory to maximize utilization of budgeted resources; conducting recalls of various drugs; and complying with regulatory and accreditation requirements related to the purchase and documentation of all pharmaceutical transactions.
What you will doInventory Management:Determines and establishes inventory levels for main storage locations using current AMU data, package sizes and refill turn-around times (minimum, maximum, reorder quantities)Min and max levels for new medications must be calculated and reviewed with the Purchasing Pharmacist LeadMaintains designated inventory of pharmaceuticals, IV solutions, and related supplies such as plastic bags, IV supplies, and compounding supplies for the pharmacy.Uses kanban cardsMaintains kanban cards. Documents missing kanban cards weekly and reports to Purchasing Pharmacist LeadEnsures wholesaler's reorder barcodes are up to date and present on a minimum of 98% of kanban cardsMaintains current main inventory storage shelves.Main Inventory storage shelves and refrigerated storage shelves must be current within 2 weeks of notification regarding a formulary medication addition or changeEach formulary medication must have a storage bin in designated main storage areas and placed in alphabetical orderThe bin must be labeled with a typed label. A wholesaler barcode must be placed on the shelvesFormulary medications taken off of the formulary must be removed from the formulary storage shelves and placed in the non-formulary sections within 2 weeks of notificationManages inventory by maximizing inventory turns and minimizing stock-outs to achieve the most appropriate utilization of budgeted fundsConducts audits for proper kanban placement and ensures ordering to max quantityUtilizes kanbans and other purchasing practices to maximize inventory turns and minimize stock-outs to achieve the most appropriate utilization of budgeted fundsBlood Factor Products:Reviews Daily Blood Factor usage report verifying patient usageMaintains pre-determined par levelsPlaces supplemental orders of Blood Factor products to address emergent patient needsCoordinates return of Blood Factor products with pending expirationsFacilitates the annual physical pharmaceutical inventory count providing requested cost reports or inventory documentsOversees monthly return of outdates through returns companyOrdering:Orders inventory stock:Per kanban card, procure products at an appropriate time, quantity, inventory location and supplierIn response to above average product use by specific patients, temporarily increase reorder quantities beyond maximum quantities on kanban card (no greater than 4-5 day supply) with daily monitoring of patient statusOrders for controlled substances are accompanied by all required documentationUtilizes wholesaler computer systems to purchase drugsEvaluates available products and utilizes contracted options 95% of the timeOptimizes value of both GPO and 340B program participation in product selectionUtilizes hospital electronic purchase order system to place direct orders with manufacturers and suppliers of drugs and related suppliesObtains non-formulary or specialty pharmacy medications requested by a physician - approved by a Clinical PharmacistMinimizing duplication of supply of non-formulary medication (i.e. drug, strength, concentration)Complying with all clinical and financial verification requirements prior to purchasePromotes purchasing decisions that support Pharmacy department core processes in maintaining operational efficienciesAssists with the selection and purchase of alternate products when shortages occurEnsures medication purchases are compatible with department technology requirementsDrug Shortages - New stock-outs or potential stock-outs must be reported to designate pharmacy management within 4 hours of discoveryStock out information includes the following information: estimated length of stock out, current inventory, average monthly use, projected utilization period for current stock, alternative sources of productDetermine quantity of medication to order based on AMU, reason of shortage, projected length of shortageMonitor status of drug shortage on a weekly basis, updating the drug shortage database and responding with commensurate purchasing actionsCoordinates emergency purchases/borrowing of medications or related supplies as needed to meet unanticipated patient care requirements and communicates related delivery information to appropriate department staff in a timely mannerCoordinates with Wholesaler for Return product / Return Authorization Form in response to the following events and processes return/credit within 72 hours of request:RecallRequest from SupervisorSomething ordered in excess in errorProcesses off-site requests for medications or related suppliesInformation Management:Maintains accurate records of all stock, purchase and receipt transactionsMaintains accurate records of controlled substance purchase and receipt transactionsMaintains Access database of Drop-ship purchasesResponds to inquiries from healthcare professionals and industry representatives regarding drug prices and inventoryDevelops reports and retrieves data as requested by Pharmacy administratorsMaintains drug shortage database:Provide weekly up to date information regarding product shortage statusProvide weekly up to date inventory dataProvide weekly up to date inventory receipt of back order medicationMaintain current and accurate Borrow/Lend logLend and Borrow items must be reconciled within 2 months of transactionMaintains current and accurate records of all contracts, purchase transactions, direct purchase orders and credits for returned expired medicationsFiles must be arranged in alphabetical order by manufacturer. Within each manufacturer's folder - subdivided into 3 sections: 1. A current contract - if applicable, 2. A current catalog - if applicable, 3. Invoices from current and previous fiscal yearQuality Improvement:Participates in hospital and departmental Continuous Quality Improvement (CQI) activities.Utilizes Lean Principals to analyze, and resolve problems in a systematic mannerAll improvements must be made in accordance with the scientific method.Participates in departmental LEAN Projects (RPI / 5S)Works OT to allow co- workers to participate in department RPIProvides pre- and post- project feedback and supports sustaining measures to ensure successful outcomesAchieves patient safety and satisfaction through the use of Lean principles:5SJITQualityPromotes and Complies with Standardized Procedures and work:Identifies waste in ownership process and recommend solutions for implementationCorrects abnormal conditionsPerforms other related duties as assigned by authorized personnel to provide departmental flexibility to patient care needs including those for emergency situations.Education QualificationsHigh School Diploma / GED - RequiredTechnical Diploma Pharmacy Technician - PreferredAssociate's Degree - PreferredBachelor's Degree - PreferredExperience QualificationsAt least two (2) years pharmacy experience - PreferredSkills and AbilitiesAn understanding of pharmacy services or experience working in pharmacy or a healthcare fieldPurchasing/inventory controlDemonstrated skill with personal computers and applications (Word Processing and Excel Spreadsheets with proficiency in basic spreadsheet functions)Understanding of Lean management principles and application to daily work responsibilitiesExcellent verbal and written communication skills.knowledge of 340B purchasing requirements (Preferred proficiency)
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.
Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.
EEO / VEVRAA Federal Contractor | Tobacco Statement
Seeking Breakthrough Makers
Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.
CHOP's Commitment to Diversity, Equity, and Inclusion
CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.
We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.
A Brief OverviewThe Sr. Pharmacy Tech is responsible for purchasing pharmaceutical stock and supplies required to prepare and dispense medications; ensuring adequate inventories to support the patient care needs of the institution; managing drug shortages by locating, procuring, and arranging delivery of pharmaceuticals when not available through regular suppliers; managing inventory to maximize utilization of budgeted resources; conducting recalls of various drugs; and complying with regulatory and accreditation requirements related to the purchase and documentation of all pharmaceutical transactions.
What you will doInventory Management:Determines and establishes inventory levels for main storage locations using current AMU data, package sizes and refill turn-around times (minimum, maximum, reorder quantities)Min and max levels for new medications must be calculated and reviewed with the Purchasing Pharmacist LeadMaintains designated inventory of pharmaceuticals, IV solutions, and related supplies such as plastic bags, IV supplies, and compounding supplies for the pharmacy.Uses kanban cardsMaintains kanban cards. Documents missing kanban cards weekly and reports to Purchasing Pharmacist LeadEnsures wholesaler's reorder barcodes are up to date and present on a minimum of 98% of kanban cardsMaintains current main inventory storage shelves.Main Inventory storage shelves and refrigerated storage shelves must be current within 2 weeks of notification regarding a formulary medication addition or changeEach formulary medication must have a storage bin in designated main storage areas and placed in alphabetical orderThe bin must be labeled with a typed label. A wholesaler barcode must be placed on the shelvesFormulary medications taken off of the formulary must be removed from the formulary storage shelves and placed in the non-formulary sections within 2 weeks of notificationManages inventory by maximizing inventory turns and minimizing stock-outs to achieve the most appropriate utilization of budgeted fundsConducts audits for proper kanban placement and ensures ordering to max quantityUtilizes kanbans and other purchasing practices to maximize inventory turns and minimize stock-outs to achieve the most appropriate utilization of budgeted fundsBlood Factor Products:Reviews Daily Blood Factor usage report verifying patient usageMaintains pre-determined par levelsPlaces supplemental orders of Blood Factor products to address emergent patient needsCoordinates return of Blood Factor products with pending expirationsFacilitates the annual physical pharmaceutical inventory count providing requested cost reports or inventory documentsOversees monthly return of outdates through returns companyOrdering:Orders inventory stock:Per kanban card, procure products at an appropriate time, quantity, inventory location and supplierIn response to above average product use by specific patients, temporarily increase reorder quantities beyond maximum quantities on kanban card (no greater than 4-5 day supply) with daily monitoring of patient statusOrders for controlled substances are accompanied by all required documentationUtilizes wholesaler computer systems to purchase drugsEvaluates available products and utilizes contracted options 95% of the timeOptimizes value of both GPO and 340B program participation in product selectionUtilizes hospital electronic purchase order system to place direct orders with manufacturers and suppliers of drugs and related suppliesObtains non-formulary or specialty pharmacy medications requested by a physician - approved by a Clinical PharmacistMinimizing duplication of supply of non-formulary medication (i.e. drug, strength, concentration)Complying with all clinical and financial verification requirements prior to purchasePromotes purchasing decisions that support Pharmacy department core processes in maintaining operational efficienciesAssists with the selection and purchase of alternate products when shortages occurEnsures medication purchases are compatible with department technology requirementsDrug Shortages - New stock-outs or potential stock-outs must be reported to designate pharmacy management within 4 hours of discoveryStock out information includes the following information: estimated length of stock out, current inventory, average monthly use, projected utilization period for current stock, alternative sources of productDetermine quantity of medication to order based on AMU, reason of shortage, projected length of shortageMonitor status of drug shortage on a weekly basis, updating the drug shortage database and responding with commensurate purchasing actionsCoordinates emergency purchases/borrowing of medications or related supplies as needed to meet unanticipated patient care requirements and communicates related delivery information to appropriate department staff in a timely mannerCoordinates with Wholesaler for Return product / Return Authorization Form in response to the following events and processes return/credit within 72 hours of request:RecallRequest from SupervisorSomething ordered in excess in errorProcesses off-site requests for medications or related suppliesInformation Management:Maintains accurate records of all stock, purchase and receipt transactionsMaintains accurate records of controlled substance purchase and receipt transactionsMaintains Access database of Drop-ship purchasesResponds to inquiries from healthcare professionals and industry representatives regarding drug prices and inventoryDevelops reports and retrieves data as requested by Pharmacy administratorsMaintains drug shortage database:Provide weekly up to date information regarding product shortage statusProvide weekly up to date inventory dataProvide weekly up to date inventory receipt of back order medicationMaintain current and accurate Borrow/Lend logLend and Borrow items must be reconciled within 2 months of transactionMaintains current and accurate records of all contracts, purchase transactions, direct purchase orders and credits for returned expired medicationsFiles must be arranged in alphabetical order by manufacturer. Within each manufacturer's folder - subdivided into 3 sections: 1. A current contract - if applicable, 2. A current catalog - if applicable, 3. Invoices from current and previous fiscal yearQuality Improvement:Participates in hospital and departmental Continuous Quality Improvement (CQI) activities.Utilizes Lean Principals to analyze, and resolve problems in a systematic mannerAll improvements must be made in accordance with the scientific method.Participates in departmental LEAN Projects (RPI / 5S)Works OT to allow co- workers to participate in department RPIProvides pre- and post- project feedback and supports sustaining measures to ensure successful outcomesAchieves patient safety and satisfaction through the use of Lean principles:5SJITQualityPromotes and Complies with Standardized Procedures and work:Identifies waste in ownership process and recommend solutions for implementationCorrects abnormal conditionsPerforms other related duties as assigned by authorized personnel to provide departmental flexibility to patient care needs including those for emergency situations.Education QualificationsHigh School Diploma / GED - RequiredTechnical Diploma Pharmacy Technician - PreferredAssociate's Degree - PreferredBachelor's Degree - PreferredExperience QualificationsAt least two (2) years pharmacy experience - PreferredSkills and AbilitiesAn understanding of pharmacy services or experience working in pharmacy or a healthcare fieldPurchasing/inventory controlDemonstrated skill with personal computers and applications (Word Processing and Excel Spreadsheets with proficiency in basic spreadsheet functions)Understanding of Lean management principles and application to daily work responsibilitiesExcellent verbal and written communication skills.knowledge of 340B purchasing requirements (Preferred proficiency)
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.
Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.
EEO / VEVRAA Federal Contractor | Tobacco Statement