Executive Assistant

We’re seeking an Executive Assistant to provide administrative and project support to the Chief Executive Officer and Senior Vice President of Sales. This position will be responsible for handling a wide variety of duties, which include, but are not limited to the following:ResponsibilitiesScheduling, Planning, & CoordinationManage and communicate SVP of Sales & CEO’s calendars and assist with time management and prioritizationSchedule and coordinate Leadership Team and Company wide meetings: develop meeting agendas, and draft and distribute meeting minutesLead the planning and production of all company level activities, including off-sites, workshops and team building eventsPresentations & CommunicationPartner with functional leaders to ensure decks follow brand guidelines while also appearing uniform and cohesiveLiaise with various departments, timely communicating information as neededPositively represent the Leadership Team and foster positive corporate cultureOther Administrative DutiesCoordinate travel and accommodation, and prepare expense reportsScan and print documents, and compile organized binders and other foldersCreate, proofread, modify, and send letters, emails, memos and other documentsProvide ad hoc project management support on an as-needed basisQualificationsBachelor’s degree and relevant work experience required.Mastery of Microsoft Word, Excel and PowerPoint as well as Adobe Acrobat.Ability to create and edit all types of documents including letters, e-mails, presentations and contracts.Strong sense of responsibility, accountability and ownership, and excellent attention to detail.Ability to complete assigned tasks without prompting, work efficiently with minimal supervision and manage a high volume of work in a fast-paced environment.Excellent written communication and interpersonal skills.Patience and unquestioned integrity.Ability to deal with sensitive & confidential information.

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