Botanic Tonics
Executive Assistant
Botanic Tonics, Santa Monica, California, United States, 90403
At Botanic Tonics, we know our world is fast, noisy and distracting. It can easily leave us feeling tied up, strung out and not ourselves. Maybe you think the more supercharged you are, the better you’ll be. Maybe escape is the only way for you to truly feel free. We’re not judging — we just have a different point of view. Because we’re not a fuel for keeping pace with the rat-race of every day. We’re not an elixir that transports you through the clouds to a tranquil place. We’re kava products with blends of other naturally active ingredients, designed to bring you down to earth and into the present, so you can make the most of every moment.
Why waste effort trying to quiet the noise when you can tune into it, to hear the one voice that matters? We believe choosing to engage with the here and now is more fulfilling. It makes us feel good, enriches our lives, and brings out our best selves.
Be Present. Be You. When you can truly be there, you feel free.We’re seeking an Executive Assistant to provide administrative and project support to the Chief Executive Officer and Senior Vice President of Sales. This position will be responsible for handling a wide variety of duties, which include, but are not limited to the following:ResponsibilitiesScheduling, Planning, & CoordinationManage and communicate SVP of Sales & CEO’s calendars and assist with time management and prioritization.Schedule and coordinate Leadership Team and Company wide meetings: develop meeting agendas, and draft and distribute meeting minutes.Lead the planning and production of all company level activities, including off-sites, workshops and team building events.Presentations & CommunicationPartner with functional leaders to ensure decks follow brand guidelines while also appearing uniform and cohesive.Liaise with various departments, timely communicating information as needed.Positively represent the Leadership Team and foster positive corporate culture.Other Administrative DutiesCoordinate travel and accommodation, and prepare expense reports.Scan and print documents, and compile organized binders and other folders.Create, proofread, modify, and send letters, emails, memos and other documents.Provide ad hoc project management support on an as-needed basis.QualificationsBachelor’s degree and relevant work experience required.Mastery of Microsoft Word, Excel and PowerPoint as well as Adobe Acrobat.Ability to create and edit all types of documents including letters, e-mails, presentations and contracts.Strong sense of responsibility, accountability and ownership, and excellent attention to detail.Ability to complete assigned tasks without prompting, work efficiently with minimal supervision and manage a high volume of work in a fast-paced environment.Excellent written communication and interpersonal skills.Patience and unquestioned integrity.Ability to deal with sensitive & confidential information.Botanic Tonics is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identity, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state, or local law. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. Botanic Tonics reserves the right to defer or close a vacancy at any time.
Compensation Range: $100K - $120K
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Why waste effort trying to quiet the noise when you can tune into it, to hear the one voice that matters? We believe choosing to engage with the here and now is more fulfilling. It makes us feel good, enriches our lives, and brings out our best selves.
Be Present. Be You. When you can truly be there, you feel free.We’re seeking an Executive Assistant to provide administrative and project support to the Chief Executive Officer and Senior Vice President of Sales. This position will be responsible for handling a wide variety of duties, which include, but are not limited to the following:ResponsibilitiesScheduling, Planning, & CoordinationManage and communicate SVP of Sales & CEO’s calendars and assist with time management and prioritization.Schedule and coordinate Leadership Team and Company wide meetings: develop meeting agendas, and draft and distribute meeting minutes.Lead the planning and production of all company level activities, including off-sites, workshops and team building events.Presentations & CommunicationPartner with functional leaders to ensure decks follow brand guidelines while also appearing uniform and cohesive.Liaise with various departments, timely communicating information as needed.Positively represent the Leadership Team and foster positive corporate culture.Other Administrative DutiesCoordinate travel and accommodation, and prepare expense reports.Scan and print documents, and compile organized binders and other folders.Create, proofread, modify, and send letters, emails, memos and other documents.Provide ad hoc project management support on an as-needed basis.QualificationsBachelor’s degree and relevant work experience required.Mastery of Microsoft Word, Excel and PowerPoint as well as Adobe Acrobat.Ability to create and edit all types of documents including letters, e-mails, presentations and contracts.Strong sense of responsibility, accountability and ownership, and excellent attention to detail.Ability to complete assigned tasks without prompting, work efficiently with minimal supervision and manage a high volume of work in a fast-paced environment.Excellent written communication and interpersonal skills.Patience and unquestioned integrity.Ability to deal with sensitive & confidential information.Botanic Tonics is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identity, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state, or local law. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. Botanic Tonics reserves the right to defer or close a vacancy at any time.
Compensation Range: $100K - $120K
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