Administrative Assistant

Idea Financial is seeking an Administrative Intern to embark on a journey of learning and growth in a dynamic and collaborative office environment. The ideal candidate will be a highly motivated and ambitious individual with a thirst for knowledge and a desire to contribute to our company's success. Through this internship, you will gain valuable hands-on experience in a wide range of administrative tasks, including clerical and administrative duties, investigating, ordering, and preparing promotional materials, assisting with event planning and execution, helping organize and optimize the general office, and supporting Culture and Marketing initiatives. In addition to gaining practical skills, you will also learn from experienced professionals and gain insights into the inner workings of a successful business. As a member of our team, you will be encouraged to take the initiative, ask questions, and share your ideas.Responsibilities:Provide administrative support to ensure efficient operation of the officeOrganize and schedule appointments, meetings, and eventsMaintain contact lists and manage correspondencePrepare and edit documents, reports, and presentationsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office supplies and research new deals and suppliersBook travel arrangements and coordinate with vendorsSubmit and reconcile expense reportsProvide general support to visitorsRequirements:Proven experience as an administrative assistant or relevant roleProficient in MS Office (Word, Excel, PowerPoint)Knowledge of office management systems and proceduresExcellent time management skills and ability to prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-taskHigh school diploma; additional qualification as an Administrative assistant or Secretary will be a plusSkills:File management: Ability to organize and maintain physical and electronic files.QuickBooks: Proficiency in using QuickBooks for financial record keeping.Office management: Knowledge of office procedures, equipment, and systems.Personal assistant: Ability to provide administrative support to executives or high-level individuals.Phone etiquette: Excellent phone manners and the ability to handle calls professionally.Typing: Proficient typing skills with accuracy and speed.Event planning: Experience in organizing events or meetings.What we offer:A challenging and rewarding opportunity with unlimited growth potentialA beautiful open concept office space located in the heart of downtown Miami - walking distance from public transit and a variety of local restaurants and cafesA fun, friendly, and talented team that is passionate about financial technology and helping small businesses succeedGenerous benefits and perks including a 401k plan, medical, dental, unlimited snacks, flexible vacation policy, casual dress, free gym membership, team lunches and activitiesIdea Financial is an equal opportunity employer.

At Idea Financial, we make all employment decisions without regard to sex, sexual orientation, gender identity, race, color, religion, age, national origin, pregnancy, citizenship, disability, service in the uniform services, or any other classification protected by federal, state, or local law.

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