The Association of Colorado Independent Schools
Accounts Payable Specialist
The Association of Colorado Independent Schools, Denver, Colorado, United States, 80285
ACIS accredits, supports, and advances the interests of Colorado independent schools.Colorado Academy (“CA”) seeks a meticulous and organized Accounts Payable Specialist to join our Business Office. This position is responsible for processing vendor invoices, maintaining accurate financial records, and ensuring timely payments. The ideal candidate will be a strong collaborator with excellent organizational, analytical, and communication skills.Key Responsibilities and Essential Functions:Abides by CA’s Employee Policy BookCommits to the ideals expressed in CA’s Mission StatementProcesses vendor invoices and expense reports in accordance with school policiesPrepares and processes payments (e.g., checks, ACHs, wires, and credit card payments)Imports payment information to the bank’s online positive pay and ACH systemsReconciles vendor statements and resolves discrepanciesMaintains accurate and up-to-date vendor information and recordsServes as administrator of the school’s purchasing card programAssists with month-end, quarter-end, and year-end closing proceduresPrepares payables supporting documentation for annual auditsPrepares calendar year-end IRS Form 1099sPrepares and distributes month-end financial reports to budget managersOperational Efficiency:
Collaborates with departments to ensure timely and accurate processing of invoicesIdentifies opportunities to automate accounts payable processesMaintains appropriate professional skepticism when reviewing payment requestsKeeps informed of changes in accounting and tax regulations
Customer Service:
Fields business-related questions from faculty, staff, and administrationServes as an Administrative Assistant to the Business Office TeamDevelops and maintains positive relationships with vendors and internal stakeholders
Other duties as assignedQualifications/Experience:High school diploma or equivalentPrevious experience in accounts payable preferred, with a strong preference for experience in a not-for-profit environmentProficiency in Microsoft Office Suite, especially ExcelPrevious experience with ERP accounting systems (e.g., Blackbaud, Senior Systems, etc.) requiredStrong attention to detail, accuracy, and organizational skillsExcellent time management and problem-solving abilitiesAbility to work independently and as part of a teamWell-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a school environment.Commitment to confidentialityEssential attributes include adaptability, honesty, self-reliance, teamwork, organization skills, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving and analytical skills, loyalty, and congeniality.Must successfully complete background screening and verificationPhysical Requirements and Work Environment:Works in standard office or classroom conditions and climate; occasionally works outdoors in varying weather conditionsUses close vision and works at a computer screen for extended periods of timeWorks at a desk for extended periods of time; regularly moves around campus and between campusesAbility to occasionally move items weighing up to 30 lbs.Works in a stressful environment, effectively dealing with a wide variety of challenges and deadlinesAbility to work flexible hours to meet monthly, quarterly, and annual deadlinesCandidates should be eager to join a professional community where collaboration is valued and where openness to growth is the norm. All staff at CA are expected to carry out the CA Mission, "Creating Curious, Kind, Courageous, and Adventurous Learners and Leaders".The pay range for this position is $25.00 - $30.00 per hour. This is a good faith and reasonable estimate of the possible compensation at the time of posting. Colorado Academy reserves the right to pay more or less than the posted range.CA offers an excellent compensation package, wide-ranging opportunities for professional development, and an environment notable for its dedicated teaching professionals and supportive administrators. Medical, Dental, Vision and Life Insurance benefit programs are available, as is a 403(b) retirement plan. Eligibility for all benefit programs is defined by the applicable plan document.Applicants are invited to visit the Colorado Academy website ( www.coloradoacademy.org ) to learn more about the program and the school.Colorado Academy does not discriminate or allow unlawful harassment in any of its programs, procedures or practices on the basis of age, color, disability, national or ethnic origin, ancestry, political affiliation, race, religion or creed, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, military service, marital status or other protected classifications defined by applicable law.
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Collaborates with departments to ensure timely and accurate processing of invoicesIdentifies opportunities to automate accounts payable processesMaintains appropriate professional skepticism when reviewing payment requestsKeeps informed of changes in accounting and tax regulations
Customer Service:
Fields business-related questions from faculty, staff, and administrationServes as an Administrative Assistant to the Business Office TeamDevelops and maintains positive relationships with vendors and internal stakeholders
Other duties as assignedQualifications/Experience:High school diploma or equivalentPrevious experience in accounts payable preferred, with a strong preference for experience in a not-for-profit environmentProficiency in Microsoft Office Suite, especially ExcelPrevious experience with ERP accounting systems (e.g., Blackbaud, Senior Systems, etc.) requiredStrong attention to detail, accuracy, and organizational skillsExcellent time management and problem-solving abilitiesAbility to work independently and as part of a teamWell-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a school environment.Commitment to confidentialityEssential attributes include adaptability, honesty, self-reliance, teamwork, organization skills, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving and analytical skills, loyalty, and congeniality.Must successfully complete background screening and verificationPhysical Requirements and Work Environment:Works in standard office or classroom conditions and climate; occasionally works outdoors in varying weather conditionsUses close vision and works at a computer screen for extended periods of timeWorks at a desk for extended periods of time; regularly moves around campus and between campusesAbility to occasionally move items weighing up to 30 lbs.Works in a stressful environment, effectively dealing with a wide variety of challenges and deadlinesAbility to work flexible hours to meet monthly, quarterly, and annual deadlinesCandidates should be eager to join a professional community where collaboration is valued and where openness to growth is the norm. All staff at CA are expected to carry out the CA Mission, "Creating Curious, Kind, Courageous, and Adventurous Learners and Leaders".The pay range for this position is $25.00 - $30.00 per hour. This is a good faith and reasonable estimate of the possible compensation at the time of posting. Colorado Academy reserves the right to pay more or less than the posted range.CA offers an excellent compensation package, wide-ranging opportunities for professional development, and an environment notable for its dedicated teaching professionals and supportive administrators. Medical, Dental, Vision and Life Insurance benefit programs are available, as is a 403(b) retirement plan. Eligibility for all benefit programs is defined by the applicable plan document.Applicants are invited to visit the Colorado Academy website ( www.coloradoacademy.org ) to learn more about the program and the school.Colorado Academy does not discriminate or allow unlawful harassment in any of its programs, procedures or practices on the basis of age, color, disability, national or ethnic origin, ancestry, political affiliation, race, religion or creed, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, military service, marital status or other protected classifications defined by applicable law.
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