St. Ann’s Community
Assistant Director - Special Events
St. Ann’s Community, Rochester, New York, United States,
1500 Portland Ave, Rochester, NY 14621, USA
Req #1647Monday, August 5, 2024Salary Range:
$60K-70K per year (Salaried)Job Purpose:
This position develops and leads engagement opportunities and events of St. Ann’s Foundation Office. Develop and execute event strategy, partnering with colleagues across the organization to execute strategy. Collaborate with colleagues for engaging and stewarding donors of St. Ann’s. Assist with solicitation of event support.Job Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Every effort has been made to identify the essential functions of this position (signified by an asterisk). However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Performance Outcomes:Event Management:
Manage all aspects and logistics of St. Ann’s Foundation events including:Point of contact for third party events.Set and manage timelines to ensure delivery of critical information. Develop event budget, objectives, and goals.Creation of invitations and development of invitation lists.Oversee event marketing and registration.Research and secure event venues and vendors.Manage program flow and involvement of staff.Write event briefings and prepare supporting materials for Leadership.Provide onsite support during events.Manage event communication and feedback.Key events include: St. Ann’s Community Walk, annual donor stewardship event, employee scholarship celebration and recognition events, annual advent celebration, education series for residents, Foundation Board meetings, ad hoc events.
Engagement Data and Analysis:
Track and record event data in CRM database. Analyze data and provide event follow-up reporting.
Engagement Strategy:
Coordinate and collaborate with colleagues to effectively identify non-event engagement opportunities.Collaborate with colleagues on projects and constituent engagement.
Donor Management:
Lead support for St. Ann’s United Way annual campaign.Point of contact for third party events.
Adheres to AFP’s Code of Ethics and Donor Bill of Rights.Meaningfully engage with St. Ann’s elders by participating in organized engagement programs and relationship building.Other duties as assigned to support the advancement of St. Ann’s Community philanthropy programs.Requirements:
Some evening and weekend availability is required. Reliable transportation to/from work-related events throughout the course of the workday.Education and/or Experience Requirements:
Bachelor’s degree and 3-5 years of development/advancement/fundraising, non-profit, event management, customer service, or equivalent combination of education and experience.Attention to detail and strategic thinker.Experience with data management.Proficient in Microsoft Office and familiarity with CRM databases.Excellent writing, interpersonal, and oral presentation skills.Language, Mathematical Skill, and Reasoning Ability Requirements:
Ability to read, write, speak, and understand the English language. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee may be exposed to indoor temperature fluctuations.Supervisory Relationship:
NoneSafety Responsibilities:
The employee is required to ensure personal safety, monitor work environment and make necessary improvements while ensuring the safety of others to include, adhering to regulations set by OSHA, DOH, and facility regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Tasks involved in this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.Maintain confidentiality of all information related to the organization, residents, participants, family, and staff, that may be encountered, either formally or informally, during the normal course of business. This includes medical and treatment records, financial and human resources information.
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Req #1647Monday, August 5, 2024Salary Range:
$60K-70K per year (Salaried)Job Purpose:
This position develops and leads engagement opportunities and events of St. Ann’s Foundation Office. Develop and execute event strategy, partnering with colleagues across the organization to execute strategy. Collaborate with colleagues for engaging and stewarding donors of St. Ann’s. Assist with solicitation of event support.Job Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Every effort has been made to identify the essential functions of this position (signified by an asterisk). However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Performance Outcomes:Event Management:
Manage all aspects and logistics of St. Ann’s Foundation events including:Point of contact for third party events.Set and manage timelines to ensure delivery of critical information. Develop event budget, objectives, and goals.Creation of invitations and development of invitation lists.Oversee event marketing and registration.Research and secure event venues and vendors.Manage program flow and involvement of staff.Write event briefings and prepare supporting materials for Leadership.Provide onsite support during events.Manage event communication and feedback.Key events include: St. Ann’s Community Walk, annual donor stewardship event, employee scholarship celebration and recognition events, annual advent celebration, education series for residents, Foundation Board meetings, ad hoc events.
Engagement Data and Analysis:
Track and record event data in CRM database. Analyze data and provide event follow-up reporting.
Engagement Strategy:
Coordinate and collaborate with colleagues to effectively identify non-event engagement opportunities.Collaborate with colleagues on projects and constituent engagement.
Donor Management:
Lead support for St. Ann’s United Way annual campaign.Point of contact for third party events.
Adheres to AFP’s Code of Ethics and Donor Bill of Rights.Meaningfully engage with St. Ann’s elders by participating in organized engagement programs and relationship building.Other duties as assigned to support the advancement of St. Ann’s Community philanthropy programs.Requirements:
Some evening and weekend availability is required. Reliable transportation to/from work-related events throughout the course of the workday.Education and/or Experience Requirements:
Bachelor’s degree and 3-5 years of development/advancement/fundraising, non-profit, event management, customer service, or equivalent combination of education and experience.Attention to detail and strategic thinker.Experience with data management.Proficient in Microsoft Office and familiarity with CRM databases.Excellent writing, interpersonal, and oral presentation skills.Language, Mathematical Skill, and Reasoning Ability Requirements:
Ability to read, write, speak, and understand the English language. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee may be exposed to indoor temperature fluctuations.Supervisory Relationship:
NoneSafety Responsibilities:
The employee is required to ensure personal safety, monitor work environment and make necessary improvements while ensuring the safety of others to include, adhering to regulations set by OSHA, DOH, and facility regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Tasks involved in this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.Maintain confidentiality of all information related to the organization, residents, participants, family, and staff, that may be encountered, either formally or informally, during the normal course of business. This includes medical and treatment records, financial and human resources information.
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