City Park Conservancy
Permits & Special Events Coordinator
City Park Conservancy, New Orleans, Louisiana, United States, 70123
Summary: Reporting to the Director of Special Events, this position has primary responsibility for the oversight, staffing and coordination of special event series held throughout the Park. This position is solely responsible for the planning, oversight and execution of current Park event series like Evenings with Enrique and Thursdays at Twilight concert series. This position will also begin developing future concert or special event series including but not limited to celebrity chef series, cooking demonstration series, or other special events. Will assist the Director in other aspects of the departments like planning & executing City Park’s annual Celebration in the Oaks as well as scheduling & permitting of events spaces within the Park.
Essential Duties
Management Responsibilities (30%):
Serves as the main point of contact for all reoccurring event series mentioned aboveCoordinates multiple constituencies within and around the event series and other one-time special events including admission personnel, security, custodial, concessions, catering, police and security, fire and EMT, etc.Responsible for ensuring and accommodating a safe environment for all participants, visitors, performers, support staff and guests.Develops and maintains departmental policies and procedures manuals in collaboration with the Director,Co-manages along with the Director the Special Event schedules which could include multiple events in a single day.Creates and manages logistics and operations which lead to superior customer service and guests experience.Manages the selection of outside vendors and negotiates subsequent contracts in compliance with procurement and contractor policies.Ensures that all equipment is in proper working condition for each event hosted at the respective venue and responds promptly to safety issues.Work with the Social Media Mgr. to create in-house advertising materials for marketing purposes of park-sponsored special events and Celebration in the Oaks.Aids with the annual light show Celebration in the Oaks; planning, production, fundraising, program implementation, and operationsCoordinate and oversee special event set-ups and take-downs for park-sponsored events.Directly supervise nightly CITO staff when Director is not presentOversee and maintain the Special Events/CITO website updates.Assists Director with movie or film shoots as needed.Program Development Responsibilities (25%):
Develop future events that could include but not limited to Concert Series, Celebrity Chef Series or Cooking demonstration series highlighting under-utilized spaces in the Park or that attract a different audience than we have in the Park alreadyProgramming of Park wide events for the publicDevelop community engagement plans to maximize outreach of the entertainment seriesBuilding strong relationships with the local community, stakeholders and partnersRepresent the business interests of the Park with contractors and vendorsWork collaboratively with other Park departments such as the Botanical Garden, Sales & Catering, etc. that would assist in making the events successfulScheduling Responsibilities (25%):
Primary responsibility for scheduling the Park special events spacesCoordinating among many departments Park departmentsDevelop the event plans for these events in accordance with Park standards and policiesEnsure all events have the appropriate contracts, certificate of insurance and signaturesFiscal Responsibilities (15%):
Works with the Director of Special Events to develop new park-sponsored events to generate revenue.Process all account payables invoices for special event billingSubmit all expenses in a timely fashion, submit purchase orders and receive purchase orders in a timely fashion.Make all deposits and keep accurate financial records.Other Responsibilities (5%):
Nights and weekend work is requiredStrong organizational skillsWell versed in Microsoft Office suiteAbility to make independent decisions, as well as practical problem-solving.Other duties may be assigned by the Chief Operating Officer or Director of Special EventsRequirements
Minimum:
Bachelor’s degree from a four-year college or universityMust be available to work some evenings, nights, and weekends.Minimum one to two years related experience in event management; or equivalent combination of education and experience.Valid Driver’s License that is maintained throughout employment.Strong computer literacy and software utilizationAbility to communicate effectively orally and in writing.Ability to view challenges and problems as opportunities for growth and transformation.Ability to identify, analyze, and solve problems using a high degree of independent judgement and personal initiative.
Physical Demands:
The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Working weekends, some evenings, and holidays is mandatory. Must be willing to work a flexible schedule.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme cold; extreme heat; risk of electrical shock; explosives and vibration. The noise level in the work environment is often loud.
City Park Conservancy offers competitive benefits and unique park perks.
Essential Duties
Management Responsibilities (30%):
Serves as the main point of contact for all reoccurring event series mentioned aboveCoordinates multiple constituencies within and around the event series and other one-time special events including admission personnel, security, custodial, concessions, catering, police and security, fire and EMT, etc.Responsible for ensuring and accommodating a safe environment for all participants, visitors, performers, support staff and guests.Develops and maintains departmental policies and procedures manuals in collaboration with the Director,Co-manages along with the Director the Special Event schedules which could include multiple events in a single day.Creates and manages logistics and operations which lead to superior customer service and guests experience.Manages the selection of outside vendors and negotiates subsequent contracts in compliance with procurement and contractor policies.Ensures that all equipment is in proper working condition for each event hosted at the respective venue and responds promptly to safety issues.Work with the Social Media Mgr. to create in-house advertising materials for marketing purposes of park-sponsored special events and Celebration in the Oaks.Aids with the annual light show Celebration in the Oaks; planning, production, fundraising, program implementation, and operationsCoordinate and oversee special event set-ups and take-downs for park-sponsored events.Directly supervise nightly CITO staff when Director is not presentOversee and maintain the Special Events/CITO website updates.Assists Director with movie or film shoots as needed.Program Development Responsibilities (25%):
Develop future events that could include but not limited to Concert Series, Celebrity Chef Series or Cooking demonstration series highlighting under-utilized spaces in the Park or that attract a different audience than we have in the Park alreadyProgramming of Park wide events for the publicDevelop community engagement plans to maximize outreach of the entertainment seriesBuilding strong relationships with the local community, stakeholders and partnersRepresent the business interests of the Park with contractors and vendorsWork collaboratively with other Park departments such as the Botanical Garden, Sales & Catering, etc. that would assist in making the events successfulScheduling Responsibilities (25%):
Primary responsibility for scheduling the Park special events spacesCoordinating among many departments Park departmentsDevelop the event plans for these events in accordance with Park standards and policiesEnsure all events have the appropriate contracts, certificate of insurance and signaturesFiscal Responsibilities (15%):
Works with the Director of Special Events to develop new park-sponsored events to generate revenue.Process all account payables invoices for special event billingSubmit all expenses in a timely fashion, submit purchase orders and receive purchase orders in a timely fashion.Make all deposits and keep accurate financial records.Other Responsibilities (5%):
Nights and weekend work is requiredStrong organizational skillsWell versed in Microsoft Office suiteAbility to make independent decisions, as well as practical problem-solving.Other duties may be assigned by the Chief Operating Officer or Director of Special EventsRequirements
Minimum:
Bachelor’s degree from a four-year college or universityMust be available to work some evenings, nights, and weekends.Minimum one to two years related experience in event management; or equivalent combination of education and experience.Valid Driver’s License that is maintained throughout employment.Strong computer literacy and software utilizationAbility to communicate effectively orally and in writing.Ability to view challenges and problems as opportunities for growth and transformation.Ability to identify, analyze, and solve problems using a high degree of independent judgement and personal initiative.
Physical Demands:
The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Working weekends, some evenings, and holidays is mandatory. Must be willing to work a flexible schedule.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme cold; extreme heat; risk of electrical shock; explosives and vibration. The noise level in the work environment is often loud.
City Park Conservancy offers competitive benefits and unique park perks.