University of California Santa Cruz
CCRC Finance Analyst
University of California Santa Cruz, Santa Cruz, California, us, 95061
CCRC Finance AnalystLocation:
Santa CruzJob ID:
62239The selected candidate has the option to work a hybrid work schedule, with 2 - 3 days on campus required. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the
Applicant Resources
on our Talent Acquisition website.How to ApplyTroubleshootingTips for ApplicantsFAQ'sINITIAL REVIEW DATE (IRD)
Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.The IRD for this job is:
01-02-2024ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA.DEPARTMENT OVERVIEW
The Central Coast K-16 Regional Collaborative is a collective impact initiative of K-12, Community College, California State University, University of California, and industry partners who united to make transformative, equity-centered change to address long-standing educational and economic inequities along the education-to-employment pathways leading to high-skill, high-wage, high-demand employment across the region.JOB SUMMARY
The Financial Analyst serves as the principal advisor, in consultation with the CCRC Director, on fiscal and business operations for a large and dynamic grant, independently performing complex budgetary analysis using campus financial systems to formulate recommendations. This responsibility includes advising/director and managers on issues of budget, policy, and compliance; maintaining accurate record keeping systems; training staff and institutional backbone partners on appropriate funding policy and procedures; providing Collaborative director and managers with budget and financial reports and reviewing those reports with the Collaborative director and managers; establishing appropriate internal controls; maintaining documentation for transactions performed on behalf of the Collaborative; developing and monitoring financial, budget, and human resource projects and operations and communicating issues to appropriate staff as they arise.JOB DUTIES
60% - Manage and Track Subrecipients for Grant Implementation
Work closely with the Office of Sponsored programs to ensure subrecipients are set up correctly.Review monthly subrecipient invoices for accuracy and proper backup documentation.Maintain subrecipient budgets to ensure expenses are allowable and within budget guidelines.Track invoice payments and communicate with subrecipient regarding budget questions.Independently coordinate, develop, and implement an ongoing detailed review and analysis of the monthly budgets.20% - Monitor projects' expenditures and process external partners invoices for payment
Provide support to the CCRC Director to review and resolve discrepancies between internal/external records, general ledgers, business intelligence systems, and other reporting tools.Perform reconciliation of charges on a monthly, quarterly, and annual basis.Manage and monitor systematic payroll review, reconciliations and reporting.Gather information, analyze, prepare and summarize recommendations for financial and / or resource plans.15% - Assist with grant implementation and management
Ensure that the appropriate internal controls are addressed, maintained, and strengthened to protect University and Collaborative resources.Review compliance conditions of the grant by monitoring and analyzing agreements, contracts, expenses, and activities against sponsor, state, and university policy.Analyze and provide reports for varied and complex budgetary, financial, and resource projects.5% - Collaborative and Educational Partnership Center Support
Support the implementation of the Collaborative and EPC with fiscal knowledge and tasks.Work collaboratively with other fiscal team members to ensure the goals of both the Collaborative and other EPC programs are met.REQUIRED QUALIFICATIONS
Bachelor's degree in related area and / or equivalent experience and / or training.Thorough knowledge of finance policies, fund accounting, general accounting principles, policies, practices, and enterprise financial systems.Thorough knowledge and understanding of internal control practices and their impact on protecting University and/or project/program resources.Proven interpersonal skills with a strong service orientation.Effective organization processes, critical evaluation, and critical thinking skills with attention to detail.Proven ability to develop processes or systems to track, maintain and analyze diverse and complex data and records.Ability to independently gather required information to organize and perform financial analysis assignments.Proven ability to effectively present complex financial information and other data through applicable methods in a clear and concise manner.Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.Ability to function as a member of a team.Proven ability to work with a high degree of accuracy including management of large data sets.PREFERRED QUALIFICATIONS
Master's Degree in related area.Experience and knowledge of fund accounting in higher education.Experience in K12 and higher education.SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.Must possess a valid license to drive in the state of California.Ability to work long periods of time at a computer with or without accommodation.This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager.Selected candidate will be required to complete training within established time frames as directed including UC compliance training.SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=62239&PostingSeq=1To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site;
https://jobs.ucsc.edu .
#J-18808-Ljbffr
Santa CruzJob ID:
62239The selected candidate has the option to work a hybrid work schedule, with 2 - 3 days on campus required. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the
Applicant Resources
on our Talent Acquisition website.How to ApplyTroubleshootingTips for ApplicantsFAQ'sINITIAL REVIEW DATE (IRD)
Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.The IRD for this job is:
01-02-2024ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA.DEPARTMENT OVERVIEW
The Central Coast K-16 Regional Collaborative is a collective impact initiative of K-12, Community College, California State University, University of California, and industry partners who united to make transformative, equity-centered change to address long-standing educational and economic inequities along the education-to-employment pathways leading to high-skill, high-wage, high-demand employment across the region.JOB SUMMARY
The Financial Analyst serves as the principal advisor, in consultation with the CCRC Director, on fiscal and business operations for a large and dynamic grant, independently performing complex budgetary analysis using campus financial systems to formulate recommendations. This responsibility includes advising/director and managers on issues of budget, policy, and compliance; maintaining accurate record keeping systems; training staff and institutional backbone partners on appropriate funding policy and procedures; providing Collaborative director and managers with budget and financial reports and reviewing those reports with the Collaborative director and managers; establishing appropriate internal controls; maintaining documentation for transactions performed on behalf of the Collaborative; developing and monitoring financial, budget, and human resource projects and operations and communicating issues to appropriate staff as they arise.JOB DUTIES
60% - Manage and Track Subrecipients for Grant Implementation
Work closely with the Office of Sponsored programs to ensure subrecipients are set up correctly.Review monthly subrecipient invoices for accuracy and proper backup documentation.Maintain subrecipient budgets to ensure expenses are allowable and within budget guidelines.Track invoice payments and communicate with subrecipient regarding budget questions.Independently coordinate, develop, and implement an ongoing detailed review and analysis of the monthly budgets.20% - Monitor projects' expenditures and process external partners invoices for payment
Provide support to the CCRC Director to review and resolve discrepancies between internal/external records, general ledgers, business intelligence systems, and other reporting tools.Perform reconciliation of charges on a monthly, quarterly, and annual basis.Manage and monitor systematic payroll review, reconciliations and reporting.Gather information, analyze, prepare and summarize recommendations for financial and / or resource plans.15% - Assist with grant implementation and management
Ensure that the appropriate internal controls are addressed, maintained, and strengthened to protect University and Collaborative resources.Review compliance conditions of the grant by monitoring and analyzing agreements, contracts, expenses, and activities against sponsor, state, and university policy.Analyze and provide reports for varied and complex budgetary, financial, and resource projects.5% - Collaborative and Educational Partnership Center Support
Support the implementation of the Collaborative and EPC with fiscal knowledge and tasks.Work collaboratively with other fiscal team members to ensure the goals of both the Collaborative and other EPC programs are met.REQUIRED QUALIFICATIONS
Bachelor's degree in related area and / or equivalent experience and / or training.Thorough knowledge of finance policies, fund accounting, general accounting principles, policies, practices, and enterprise financial systems.Thorough knowledge and understanding of internal control practices and their impact on protecting University and/or project/program resources.Proven interpersonal skills with a strong service orientation.Effective organization processes, critical evaluation, and critical thinking skills with attention to detail.Proven ability to develop processes or systems to track, maintain and analyze diverse and complex data and records.Ability to independently gather required information to organize and perform financial analysis assignments.Proven ability to effectively present complex financial information and other data through applicable methods in a clear and concise manner.Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.Ability to function as a member of a team.Proven ability to work with a high degree of accuracy including management of large data sets.PREFERRED QUALIFICATIONS
Master's Degree in related area.Experience and knowledge of fund accounting in higher education.Experience in K12 and higher education.SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.Must possess a valid license to drive in the state of California.Ability to work long periods of time at a computer with or without accommodation.This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager.Selected candidate will be required to complete training within established time frames as directed including UC compliance training.SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=62239&PostingSeq=1To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site;
https://jobs.ucsc.edu .
#J-18808-Ljbffr