Sr. Executive Assistant

WHAT YOU’LL DOThe core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. In this role, the candidate will also oversee the New York and Los Angeles Executive Assistants providing daily guidance and leading weekly meetings. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.THE DAY-TO-DAYManage schedules and travel arrangements for SVP, National Sales, Chicago's VP, Sales, and RVP, Sales.Track and prepare sale’s business expense reports.Plan and coordinate all logistics for team meetings, off-sites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).Handle sensitive & confidential information with discretion.Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.Manage all aspects of the Chicago office, including managing conference rooms and workstations, office supply orders, weekly kitchen orders, office cleanliness, repairs, and working in conjunction with building management and various service vendors.Liaison between office management and team (run full vendor management).Build company culture in planning team-building activities and events.Organize and manage regional and national company off-sites.GREAT TO HAVE7-10 years of administrative experience.Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.Self-motivated problem-solver with a proactive attitude and takes initiative.Excellent communication skills, both verbal and written.Organizational awareness: ability to interact with internal and external clients at all levels.Ability to adapt to change and work well under pressure in a fast-paced environment.Experience managing calendars in Outlook & coordinating different time zones/locations.Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).Bachelor's Degree required.WHO WE AREViant

(NASDAQ: DSP) is a leading advertising software company that enables marketers to plan, execute and measure omnichannel ad campaigns through a cloud-based platform. Viant’s self-service Demand Side Platform, Viant DSP, powers programmatic advertising across Connected TV, Linear TV, mobile, desktop, audio, gaming and digital out-of-home channels. In 2022, Viant was recognized as a

Leader in the DSP category , earned Great Place to Work

certification

and Co-Founders Tim and Chris Vanderhook were named EY Entrepreneurs of the Year. To learn more, please visit

viantinc.com .LIFE AT VIANTInvesting in our employee’s professional growth is important to us, but so is investing in their well-being. That’s why Viant was voted one of the best places to work and some of our favorite employee benefits include

fully paid health insurance ,

paid parental leave

and

unlimited PTO

and more.$88,200 - $99,200 a yearThe range provided is Viant’s reasonable estimate of the compensation for this role.

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