McCarthy Building Companies, Inc.
Executive Assistant
McCarthy Building Companies, Inc., Denver, Colorado, United States, 80285
McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.
McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.
Reporting & Working Relationships
Reports to the Senior Vice PresidentAble to assist multiple Executives with competing priorities and meet deadlinesInteracts regularly with other Division Executives and Corporate Department HeadsServes as contact for select clients and their Executive AssistantsWorks with fellow Executive Assistant/Office Manager to effectively manage the administrative functions of the office
Key Responsibilities
Project manage the administration of key executive initiatives to ensure that they are completed with high quality and within the deadlineHigh-level calendar and schedule managementCoordinate all travel accommodationsSchedule, plan and coordinate internal and external meetings, lunches/dinners, interviews, video conferences and conference callsCoordinate department public relations functions, as assigned, such as special events, fundraising events, conferences, seminars, etc.Coordinate with Business Development to maintain staff memberships to professional organizations or licensesMaintain contacts and manage client follow-up calls and meetingsDraft, finalize and maintain vendor contractsCompose and produce a variety of business correspondence, reports, confidential documents and/or formsTrack, maintain and report on various data to support executivesPrepare and process expense reportsReview and reconcile office invoicesOrder supplies and materials as neededProvide front desk and switchboard coverage as requiredPerform basic administrative and support functions for officeOther tasks and duties as assigned
Qualifications:
7-10 years of administrative support experience in 500+ size company and at least 5 of those years supporting VP level or aboveDue to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is criticalHigh proficiency in calendaring using Microsoft OutlookHigh proficiency with Word, Excel and PowerPoint programsWillingness to take on a variety of responsibilities for executives and work non-traditional hours as neededForward-thinking and has an ability and willingness to anticipate needs and be proactiveWillingness to partner with Executives to achieve a high-performing partnership and departmentAbility to partner with Executives and the administrative team to meet the needs of the officeAbility to compose non-routine correspondence on own initiativeEvent and meeting coordination experienceExperience in working in a fast-paced environment with the ability to meet daily deadlinesStrong attention to detail and solid follow throughAbility to write and communicate effectivelyTravel is required within the metro-Denver area and Phoenix offices for meetings and events as needed
In accordance with Colorado’s Equal Pay for Equal Work Act (SB19-085), we are including McCarthy’s good-faith and reasonable estimate of a range of entry level base compensation at the time of the posting. This does not include possible bonus and other benefits which can impact total compensation. Given the dynamic nature of the large-scale commercial construction industry, a candidate’s project portfolio and background can change the role and compensation for which that candidate might be qualified. The title and pay range for this role could change based on candidate qualifications and experience. Pay Range: $55,000 – 69,600.
McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.
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McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.
Reporting & Working Relationships
Reports to the Senior Vice PresidentAble to assist multiple Executives with competing priorities and meet deadlinesInteracts regularly with other Division Executives and Corporate Department HeadsServes as contact for select clients and their Executive AssistantsWorks with fellow Executive Assistant/Office Manager to effectively manage the administrative functions of the office
Key Responsibilities
Project manage the administration of key executive initiatives to ensure that they are completed with high quality and within the deadlineHigh-level calendar and schedule managementCoordinate all travel accommodationsSchedule, plan and coordinate internal and external meetings, lunches/dinners, interviews, video conferences and conference callsCoordinate department public relations functions, as assigned, such as special events, fundraising events, conferences, seminars, etc.Coordinate with Business Development to maintain staff memberships to professional organizations or licensesMaintain contacts and manage client follow-up calls and meetingsDraft, finalize and maintain vendor contractsCompose and produce a variety of business correspondence, reports, confidential documents and/or formsTrack, maintain and report on various data to support executivesPrepare and process expense reportsReview and reconcile office invoicesOrder supplies and materials as neededProvide front desk and switchboard coverage as requiredPerform basic administrative and support functions for officeOther tasks and duties as assigned
Qualifications:
7-10 years of administrative support experience in 500+ size company and at least 5 of those years supporting VP level or aboveDue to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is criticalHigh proficiency in calendaring using Microsoft OutlookHigh proficiency with Word, Excel and PowerPoint programsWillingness to take on a variety of responsibilities for executives and work non-traditional hours as neededForward-thinking and has an ability and willingness to anticipate needs and be proactiveWillingness to partner with Executives to achieve a high-performing partnership and departmentAbility to partner with Executives and the administrative team to meet the needs of the officeAbility to compose non-routine correspondence on own initiativeEvent and meeting coordination experienceExperience in working in a fast-paced environment with the ability to meet daily deadlinesStrong attention to detail and solid follow throughAbility to write and communicate effectivelyTravel is required within the metro-Denver area and Phoenix offices for meetings and events as needed
In accordance with Colorado’s Equal Pay for Equal Work Act (SB19-085), we are including McCarthy’s good-faith and reasonable estimate of a range of entry level base compensation at the time of the posting. This does not include possible bonus and other benefits which can impact total compensation. Given the dynamic nature of the large-scale commercial construction industry, a candidate’s project portfolio and background can change the role and compensation for which that candidate might be qualified. The title and pay range for this role could change based on candidate qualifications and experience. Pay Range: $55,000 – 69,600.
McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.
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