Practice Coordinator (Legal Administrative Assistant)

Practice Group / Department:Office Administration, WashingtonJob DescriptionWe are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.The Practice Coordinator in our Washington, DC office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including document production, organization, research and client support for timekeepers. The ideal candidate will possess strong administrative skills, a positive attitude, take initiative, be a team player and be dependable.Overtime and flexibility in schedule may be required from time to time. This position is based in Washington, DC.Responsibilities include, but are not limited to:Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracyMaintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venuesE-file with various courts and remain up to date on format, filing requirements and deadlinesMaintain organization of client files, including electronic files in the firm’s document management system (FileSite or iManage)Prepare and process new client/new matter forms, along with conflicts searches, preparation of engagement letters, and budgetsMonitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessaryReview and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when neededInput time entry for assigned lawyers; track work in progress and account receivablesExercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completionInteract and follow-up with clients, outside counsel and others, as neededMaintain and update contact lists, create labels and coordinate mailings as directed by timekeepersTrack deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines, as neededMay assist paralegals and perform some paralegal duties as assignedAssist other practice group support members with overflow work and provide backup support as requestedAssist other practice groups as assignedOther DutiesPlease note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Qualifications And Job Related SkillsMinimum 5 years of experience performing basic office and clerical duties in a law firm or professional service organization; litigation experience requiredExperience with paralegal activities preferredAssociate’s or Bachelor’s degree preferred; high school diploma is requiredProficient with Microsoft Office Suite and Adobe AcrobatProficient in Litigation Calendaring and software (Compulaw preferred)Excellent organizational skills and high attention to detailStrong communication skills, both written and verbalGood analytical and problem-solving skillsAbility to work harmoniously and effectively both independently and with others as part of a teamSelf-starter who is committed to the job, with flexibility to work overtime as neededExercises appropriate confidentiality and discretion at all timesDemonstrates accountability; takes ownership and pride in workStrong time management skills; able to prioritize actions from multiple sourcesAbility to learn and understand basic firm principles

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