True Helix
Administrative Assisant
True Helix, Delmont, Pennsylvania, United States, 15626
The Administrative Assistance is responsible for coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks. The Administrative Assistance coordinates the collection, correlation, and tracking of data which includes prospective clients, competitors' products, feedback from users, social media, and feature requests.
Administrative assistants are typically outgoing and friendly people who work well with many leadership personality types. Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
Responsibilities Include
Organize and maintain files and databases in a confidential mannerManage communication including emails and phone callsScreen phone calls, redirect calls, and take messagesSchedule appointments, meetings, and reservations as neededReceive deliveries; sort and distribute incoming mailMaintain and order office suppliesReceive invoices and review for accuracyCoordinate staff travel arrangements including transportation and accommodationsResearch and compare similar competitor productsAssist with sales and marketing campaignsRequirements Include 2+ years experience and
Proficient computer skills, including Microsoft OfficeStrong verbal and written communication skillsComfortable with routinely shifting demandsHigh degree of attention to detailData entry experienceWorking knowledge of general office equipmentPluses
Experience with using scheduling, payroll, billing, or financial systemsBS or BA in Business Administration
Administrative assistants are typically outgoing and friendly people who work well with many leadership personality types. Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
Responsibilities Include
Organize and maintain files and databases in a confidential mannerManage communication including emails and phone callsScreen phone calls, redirect calls, and take messagesSchedule appointments, meetings, and reservations as neededReceive deliveries; sort and distribute incoming mailMaintain and order office suppliesReceive invoices and review for accuracyCoordinate staff travel arrangements including transportation and accommodationsResearch and compare similar competitor productsAssist with sales and marketing campaignsRequirements Include 2+ years experience and
Proficient computer skills, including Microsoft OfficeStrong verbal and written communication skillsComfortable with routinely shifting demandsHigh degree of attention to detailData entry experienceWorking knowledge of general office equipmentPluses
Experience with using scheduling, payroll, billing, or financial systemsBS or BA in Business Administration