University of California - San Francisco Campus and Health
Student Records Specialist
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Student Records Specialist
DO-CA-OP-Educ-Asses Cur EvalFull Time80457BRJob SummaryThe Student Records Specialist is responsible for tracking the academic progress of 600+ medical students to ensure they progress towards the competency milestones for each of the three curricular phases of the UCSF Bridges curriculum. The Student Records Specialist works with teams across the School of Medicine to collect, organize, and manage medical student enrollment, academic performance, and licensure records. The Student Records Specialist reports directly to the Student Records and Enrollment Team Lead and partners with the Clinical Enrollment Specialist, the Manager of Student Progress and three Associate Deans to meet the goals of the Student Progress unit.Specific responsibilities include:Independently reviews and analyzes student enrollment and progress issues, develops solutions, and communicates solutions to departmental faculty, staff, and school leadership.Abides by School of Medicine policies and procedures for enrollment and student tracking and collaborates with other staff and faculty across multiple teams in the School of Medicine to plan and implement efforts for continuous improvement and adoption of new tools and systems in this domain.In partnership with the Associate Dean of Assessment, Improvement and Accreditation, serves as project manager for the Medical Student Performance Evaluation (MSPE) for senior medical students based on enrollment information, academic data, and student and program contributions.Manages large sets of medical student data and generates student transcripts, enrollment verification, and licensure documentation, while ensuring accuracy in all systems, tools, and generated reports.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $67,600 - $120,200 (Annual Rate).To learn more about the benefits of working at UCSF, including total compensation, please visit:
UCSF BenefitsDepartment DescriptionThe Assessment, Curriculum and Evaluations (ACE) Unit is the administrative team in the School of Medicine, Dean's Office, Medical Education that operationalizes and directs the design of the MD curriculum, student assessment and program evaluation. Working closely with faculty and SOM Medical Education Deans, the ACE consists of several subunits that manage the day-to-day operation of curriculum design, implementation, delivery and learner support. The teams in ACE design, conduct, promote, evaluate, and support medical education programs in compliance with organizational objectives and nationally accepted accreditation standards and requirements. The ACE teams support learners in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment, and evaluations. The ACE team coordinates all activities associated with ongoing administration of medical education programs.Required QualificationsBachelor's degree in related area and / or equivalent experience / training3+ years of directly relevant experience.Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.Thorough knowledge of English grammar and strong copy-editing skills.Preferred QualificationsMaster's degree in related area preferredAbout UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationCampusJob Code and Payroll Title004389 HEALTH PROFNS EDUC SPEC 3Job CategoryEducationBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassCareerPercentage100%LocationHybrid, Parnassus Heights (SF)ShiftDaysShift Length8 HoursAdditional Shift DetailsM-F; 8am-5pm
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DO-CA-OP-Educ-Asses Cur EvalFull Time80457BRJob SummaryThe Student Records Specialist is responsible for tracking the academic progress of 600+ medical students to ensure they progress towards the competency milestones for each of the three curricular phases of the UCSF Bridges curriculum. The Student Records Specialist works with teams across the School of Medicine to collect, organize, and manage medical student enrollment, academic performance, and licensure records. The Student Records Specialist reports directly to the Student Records and Enrollment Team Lead and partners with the Clinical Enrollment Specialist, the Manager of Student Progress and three Associate Deans to meet the goals of the Student Progress unit.Specific responsibilities include:Independently reviews and analyzes student enrollment and progress issues, develops solutions, and communicates solutions to departmental faculty, staff, and school leadership.Abides by School of Medicine policies and procedures for enrollment and student tracking and collaborates with other staff and faculty across multiple teams in the School of Medicine to plan and implement efforts for continuous improvement and adoption of new tools and systems in this domain.In partnership with the Associate Dean of Assessment, Improvement and Accreditation, serves as project manager for the Medical Student Performance Evaluation (MSPE) for senior medical students based on enrollment information, academic data, and student and program contributions.Manages large sets of medical student data and generates student transcripts, enrollment verification, and licensure documentation, while ensuring accuracy in all systems, tools, and generated reports.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $67,600 - $120,200 (Annual Rate).To learn more about the benefits of working at UCSF, including total compensation, please visit:
UCSF BenefitsDepartment DescriptionThe Assessment, Curriculum and Evaluations (ACE) Unit is the administrative team in the School of Medicine, Dean's Office, Medical Education that operationalizes and directs the design of the MD curriculum, student assessment and program evaluation. Working closely with faculty and SOM Medical Education Deans, the ACE consists of several subunits that manage the day-to-day operation of curriculum design, implementation, delivery and learner support. The teams in ACE design, conduct, promote, evaluate, and support medical education programs in compliance with organizational objectives and nationally accepted accreditation standards and requirements. The ACE teams support learners in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment, and evaluations. The ACE team coordinates all activities associated with ongoing administration of medical education programs.Required QualificationsBachelor's degree in related area and / or equivalent experience / training3+ years of directly relevant experience.Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.Thorough knowledge of English grammar and strong copy-editing skills.Preferred QualificationsMaster's degree in related area preferredAbout UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationCampusJob Code and Payroll Title004389 HEALTH PROFNS EDUC SPEC 3Job CategoryEducationBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassCareerPercentage100%LocationHybrid, Parnassus Heights (SF)ShiftDaysShift Length8 HoursAdditional Shift DetailsM-F; 8am-5pm
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