Jones Lang LaSalle IP, Inc.
Sales Coordinator, Brokerage
Jones Lang LaSalle IP, Inc., Menlo Park, California, United States, 94029
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Sales COORDINATOR, BROKERAGE -
Location: San Jose, CAReports to: Operations Manager, Menlo Park
About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.
If you're looking to step up your career, JLL is the perfect professional home. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL!
What this job involves
We are seeking a Sales Coordinator to join our Brokerage team and provide high level office management and broker support, often handling a large number of details relating to complex commercial real estate transactions, for multiple leasing and sales brokers. Our Team of advisors specializes in industrial, office, land leasing and sales in San Jose, Silicon Valley and South Bay. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general administrative support. In addition, managing the office reception and coordinating general office management. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office. The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility and the opportunity to be an integral part of our growing dynamic team. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.
Key responsibilities
Sales Coordination:Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practicesMaintain all landlord agency listing expiration dates and submit renewal letters when appropriateManage all listings on brokerage listing services including CoStar, Loopnet, Crexi and MarketSphereTrack and have knowledge of JLL technologies, maintain access to resourcesCreate and maintain intranet sites for client and property purposes including, View the Space and WeeblySupport the market team in the preparation of flyers, brochures and email distributionsCreate and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft SoftwareGather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar dataOrganize and participate in periodic client meetings and/or callsAssist and participate in planning as needed for industry functions or client events and open housesUpdate and maintain company Contact Relationship Management database to track prospects, clients and deal informationProcess deal file paperwork, gather and label required documents, obtain necessary approvalsManage, update and post transactions to financial software system, DealioUpdate and maintain broker professional profiles and other team marketing related material as neededProvide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipmentTrack and process broker expense reportsParticipate in regular coordinator and business unit meetings and trainingsPerform general duties such as printing, binding, scheduling meetings, making travel arrangements to further support and leverage the sales processDuties assigned as the business needs requireOffice Coordination:
Collaborates with Nor Cal Sales Coordinators on overflow of projectsGreet/host/provide front desk support for guests, visitors, and employeesOffice maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of foodOrder, maintain and organize all kitchen and office suppliesCoordinate vendor services, including: janitorial, mailroom, copier services, parking, badging, and conference roomsAssists with the coordination and scheduling of office/building maintenance activitiesPoint of contact for all packages/deliveriesPick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.Update phone lists, photo organization charts, and seating plansAssist with onboarding new employees (setting up parking, building access, etc.)Assist with special events (client events, holiday events, team days, etc.)Assist with mail outs (invitations, holiday cards, thank you cards, etc.)Maintain and distribute office lists (i.e.: agreements, BRE licenses, broker roster, etc.)Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organizationBachelor's Degree preferred, but not requiredHigh level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and knowledge of Adobe Software such as InDesign and Photoshop a plusWork enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through actionStrong organizational, interpersonal and communication skillsStrong ability to multi-task with multiple projects and deadlines in a "high-volume" fast paced environmentStrong proofreading and editing abilitiesAbility to manage time well and be self-motivated, without direct supervisionStrong client service orientation; proactive working style and friendly, helpful attitudeCommitment to high professional ethical standardsWhat you can expect from us
We're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We'll offer you a competitive salary and benefits package.
With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL.
Apply today!
Estimated total compensation ran for this position is:
70,000.00 - 70,000.00 USD per year
The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site -Menlo Park, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Sales COORDINATOR, BROKERAGE -
Location: San Jose, CAReports to: Operations Manager, Menlo Park
About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.
If you're looking to step up your career, JLL is the perfect professional home. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL!
What this job involves
We are seeking a Sales Coordinator to join our Brokerage team and provide high level office management and broker support, often handling a large number of details relating to complex commercial real estate transactions, for multiple leasing and sales brokers. Our Team of advisors specializes in industrial, office, land leasing and sales in San Jose, Silicon Valley and South Bay. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general administrative support. In addition, managing the office reception and coordinating general office management. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office. The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility and the opportunity to be an integral part of our growing dynamic team. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.
Key responsibilities
Sales Coordination:Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practicesMaintain all landlord agency listing expiration dates and submit renewal letters when appropriateManage all listings on brokerage listing services including CoStar, Loopnet, Crexi and MarketSphereTrack and have knowledge of JLL technologies, maintain access to resourcesCreate and maintain intranet sites for client and property purposes including, View the Space and WeeblySupport the market team in the preparation of flyers, brochures and email distributionsCreate and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft SoftwareGather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar dataOrganize and participate in periodic client meetings and/or callsAssist and participate in planning as needed for industry functions or client events and open housesUpdate and maintain company Contact Relationship Management database to track prospects, clients and deal informationProcess deal file paperwork, gather and label required documents, obtain necessary approvalsManage, update and post transactions to financial software system, DealioUpdate and maintain broker professional profiles and other team marketing related material as neededProvide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipmentTrack and process broker expense reportsParticipate in regular coordinator and business unit meetings and trainingsPerform general duties such as printing, binding, scheduling meetings, making travel arrangements to further support and leverage the sales processDuties assigned as the business needs requireOffice Coordination:
Collaborates with Nor Cal Sales Coordinators on overflow of projectsGreet/host/provide front desk support for guests, visitors, and employeesOffice maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of foodOrder, maintain and organize all kitchen and office suppliesCoordinate vendor services, including: janitorial, mailroom, copier services, parking, badging, and conference roomsAssists with the coordination and scheduling of office/building maintenance activitiesPoint of contact for all packages/deliveriesPick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.Update phone lists, photo organization charts, and seating plansAssist with onboarding new employees (setting up parking, building access, etc.)Assist with special events (client events, holiday events, team days, etc.)Assist with mail outs (invitations, holiday cards, thank you cards, etc.)Maintain and distribute office lists (i.e.: agreements, BRE licenses, broker roster, etc.)Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organizationBachelor's Degree preferred, but not requiredHigh level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and knowledge of Adobe Software such as InDesign and Photoshop a plusWork enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through actionStrong organizational, interpersonal and communication skillsStrong ability to multi-task with multiple projects and deadlines in a "high-volume" fast paced environmentStrong proofreading and editing abilitiesAbility to manage time well and be self-motivated, without direct supervisionStrong client service orientation; proactive working style and friendly, helpful attitudeCommitment to high professional ethical standardsWhat you can expect from us
We're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We'll offer you a competitive salary and benefits package.
With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL.
Apply today!
Estimated total compensation ran for this position is:
70,000.00 - 70,000.00 USD per year
The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site -Menlo Park, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.