JLL
Sales Coordinator, Brokerage
JLL, Menlo Park, California, United States, 94029
Sales COORDINATOR, BROKERAGELocation: San Jose, CAReports to: Operations Manager, Menlo ParkAbout JLLWe're JLL, a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers, and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals. If you're looking to step up your career, JLL is the perfect professional home. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.What this job involvesWe are seeking a Sales Coordinator to join our Brokerage team and provide high-level office management and broker support, often handling a large number of details relating to complex commercial real estate transactions for multiple leasing and sales brokers. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general administrative support. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.Key responsibilities
Sales Coordination:Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices.Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate.Manage all listings on brokerage listing services including CoStar, Loopnet, Crexi, and MarketSphere.Track and have knowledge of JLL technologies, maintain access to resources.Create and maintain intranet sites for client and property purposes.Support the market team in the preparation of flyers, brochures, and email distributions.Create and edit presentations, pitches, and client deliverables for prospect/client meetings.Gather research information and create market surveys and tour books.Organize and participate in periodic client meetings and/or calls.Assist and participate in planning as needed for industry functions or client events.Update and maintain company Contact Relationship Management database.Process deal file paperwork, gather and label required documents, obtain necessary approvals.Manage, update and post transactions to financial software system, Dealio.Provide interface for brokers on IT issues.Track and process broker expense reports.Participate in regular coordinator and business unit meetings and trainings.Perform general duties such as printing, binding, scheduling meetings, making travel arrangements.Office Coordination:Collaborates with Nor Cal Sales Coordinators on overflow of projects.Greet/host/provide front desk support for guests, visitors, and employees.Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.).Maintain all conference rooms for cleanliness, coordinate reservations.Order, maintain and organize all kitchen and office supplies.Coordinate vendor services.Assist with the coordination and scheduling of office/building maintenance activities.Point of contact for all packages/deliveries.Assist with onboarding new employees.Assist with special events.Maintain and distribute office lists.Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.Bachelor's Degree preferred, but not required.High level of proficiency and working knowledge of Microsoft Word, Excel, PowerPoint, Outlook required.Strong organizational, interpersonal and communication skills.Strong ability to multi-task with multiple projects and deadlines.Strong proofreading and editing abilities.Strong client service orientation; proactive working style and friendly, helpful attitude.What you can expect from usWe're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits, and pay. We'll offer you a competitive salary and benefits package. With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL. Apply today!
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Sales Coordination:Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices.Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate.Manage all listings on brokerage listing services including CoStar, Loopnet, Crexi, and MarketSphere.Track and have knowledge of JLL technologies, maintain access to resources.Create and maintain intranet sites for client and property purposes.Support the market team in the preparation of flyers, brochures, and email distributions.Create and edit presentations, pitches, and client deliverables for prospect/client meetings.Gather research information and create market surveys and tour books.Organize and participate in periodic client meetings and/or calls.Assist and participate in planning as needed for industry functions or client events.Update and maintain company Contact Relationship Management database.Process deal file paperwork, gather and label required documents, obtain necessary approvals.Manage, update and post transactions to financial software system, Dealio.Provide interface for brokers on IT issues.Track and process broker expense reports.Participate in regular coordinator and business unit meetings and trainings.Perform general duties such as printing, binding, scheduling meetings, making travel arrangements.Office Coordination:Collaborates with Nor Cal Sales Coordinators on overflow of projects.Greet/host/provide front desk support for guests, visitors, and employees.Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.).Maintain all conference rooms for cleanliness, coordinate reservations.Order, maintain and organize all kitchen and office supplies.Coordinate vendor services.Assist with the coordination and scheduling of office/building maintenance activities.Point of contact for all packages/deliveries.Assist with onboarding new employees.Assist with special events.Maintain and distribute office lists.Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.Bachelor's Degree preferred, but not required.High level of proficiency and working knowledge of Microsoft Word, Excel, PowerPoint, Outlook required.Strong organizational, interpersonal and communication skills.Strong ability to multi-task with multiple projects and deadlines.Strong proofreading and editing abilities.Strong client service orientation; proactive working style and friendly, helpful attitude.What you can expect from usWe're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits, and pay. We'll offer you a competitive salary and benefits package. With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL. Apply today!
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