University of Miami
Program Coordinator
University of Miami, Coral Gables, Florida, United States,
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.The Program Coordinator in the School of Nursing and Health Studies’ (SONHS) Office of Student Services (OSS) reports to the College Recruiter and provides support for the graduate and Accelerated BSN programs. The Program Coordinator works closely with SONHS and University personnel to sustain school-wide growth and long-term operational excellence by building relationships with local constituents, assisting with recruitment efforts, and processing applications through all aspects of the admission process. This person coordinates the initial enrollment of deposited students, monitors course enrollment projections, manages the continued registration of incoming students, serves as the first point of contact for all graduate and Accelerated Undergraduate nursing student registration issues, and works collectively with the administration to support scholarship and fellowship applications. Duties also include onboarding new students and maintaining student records. The ideal applicant will be able to engage and assist a diverse student body and to work closely with faculty, administration, and outside agencies with minimal supervision. To this aim, he/she must possess excellent analytical, communication, organizational, interpersonal, and public speaking skills. It is also important the Program Coordinator be able to be self-directed as well as collaborative to work effectively as a member of the OSS team. Approximately 3 years of related work experience and a Bachelor’s degree in business, communication, education, health science, nursing, public health, or a related field is required.Duties and Responsibilities:Admission
80%Uses NursingCAS to monitor and process applications for various graduate programs, and assists with Accelerated BSN application processing as neededContributes to the development of new admission procedures and implements necessary changesCreates and maintains files for applicantsTracks applications and communicates directly with applicants to encourage them to complete their application packages on timeWorks with the International Admission Office to process all required international documentation for program applicantsContacts Associate Deans and Program Directors to review files for interview/no interview decisionsCoordinates faculty availability to set up interview dates and ensure proper interview coverageSets up interviews with applicantsPrepares interview grids for faculty use prior to scheduled interviewsGathers faculty admission recommendations and prepares recommendations for review by the Graduate Academic Standing and Admissions Committee (GASAC)Updates admission decisions in CaneLink and NursingCAS during each step of the admission processGenerates and sends admission letters and Certificates of AdmissionFollows up with new admits to encourage them to depositWorks with the Associate Deans and Program Directors to cancel admission offers if deposits are not paid on timeChecks that new students comply with all criteria as outlined on their Certificates of Admission prior to their first day of classesEnsures admitted students clear their clinical requirements as related to RN licenses, BLS/PALS/ACLS certifications, immunizations, background checks, drug tests, etc. prior to beginning their first term of enrollmentUploads all required documentation for graduate students into the Graduate School’s Document Management System to ensure SONHS compliance and timely graduationOnboarding
10%Obtain approval for onboarding material from program Directors and disperse to incoming cohortCoordinates the initial enrollment of deposited graduate studentsArranges access for deposited students to pre-immersion courses and ensures course completion prior to the beginning of their first semesterSupports SONHS orientation efforts by developing orientation packets and facilitating orientation activitiesFollows up with new students prior to their first day of classes to ensure compliance with all criteria outline on their Certificates of AdmissionAssists Clearance Team to ensure admitted students clear their clinical requirements as related to RN licenses, BLS/PALS/ACLS certifications, immunizations, background checks, drug tests, etc. prior to beginning their first term of enrollmentUploads all required documentation for current graduate students into the Graduate School’s Document Management System to ensure SONHS compliance and timely graduationStudent Services
Support
10%Supports the College Recruiter with recruitment efforts by assisting with data entry and inquiry follow upProactively seeks new information and generates new solutions to unfamiliar situationsStays abreast of SONHS and University opportunities, policies, and procedures to provide students with accurate information and refer to others as appropriateAnswers general phone, e-mail, and in person inquiries about SONHS academic programs, and refers inquiry information to the College Recruiter and Sr. Program Coordinators for follow upSends and receives faxes, makes copies, scans and e-mails documents, and mails letters as requiredParticipates in and contributes to various SONHS eventsAssists with file audits as neededPerforms other duties as assignedCoordinates the continued registration of all current graduate students by communicating with Associate Deans and Program Directors, OSS team members, students, and various other constituentsNotifies Associate Deans and Program Directors of which students are not registered at the beginning of each semester and who, as a result, are not permitted to attend classApplies and removes SONHS holds to student records as neededWorks closely with the Executive Director and College Recruiter, the OSS team, and outside constituents to develop and host career-related resources and events for current studentsKnowledge, Skills, and Abilities:Knowledge of Microsoft Office, including Access, Excel, PowerPoint, Publisher, and WordExcellent analytical, communication, organizational, and interpersonal skillsOutstanding multi-tasking and problem-solving skills to ensure multiple and complex projects are accomplished successfully and on time in a fast-paced environmentHigh-quality customer service skillsAbility to enter and verify information accurately and efficientlyAbility to engage and assist a diverse student body and to work closely with faculty, administration, and outside constituentsAbility to be self-directed as well as collaborative to work effectively as a member of a teamEducation and Experience:Education:
Bachelor Degree preferredExperience:
2 YearsMinimum
Qualifications:
High School Diploma or equivalent required. Approximately 2 years of work experience in higher education preferred, particularly in academic administration and/or admission. Any appropriate combination of education and related work experience, including experience as a student employee, will be considered.Job descriptions are not intended to be exhaustive lists of all duties, responsibilities, skills, and abilities associated with a position.Management reserves the right to revise duties as necessary.
The University of Miami is an Equal Opportunity Employer -
Females/Minorities/Protected
Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Click here
for additional information.The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit
welcome.miami.edu/about-um
to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
#J-18808-Ljbffr
here
to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this
tip sheet
.The Program Coordinator in the School of Nursing and Health Studies’ (SONHS) Office of Student Services (OSS) reports to the College Recruiter and provides support for the graduate and Accelerated BSN programs. The Program Coordinator works closely with SONHS and University personnel to sustain school-wide growth and long-term operational excellence by building relationships with local constituents, assisting with recruitment efforts, and processing applications through all aspects of the admission process. This person coordinates the initial enrollment of deposited students, monitors course enrollment projections, manages the continued registration of incoming students, serves as the first point of contact for all graduate and Accelerated Undergraduate nursing student registration issues, and works collectively with the administration to support scholarship and fellowship applications. Duties also include onboarding new students and maintaining student records. The ideal applicant will be able to engage and assist a diverse student body and to work closely with faculty, administration, and outside agencies with minimal supervision. To this aim, he/she must possess excellent analytical, communication, organizational, interpersonal, and public speaking skills. It is also important the Program Coordinator be able to be self-directed as well as collaborative to work effectively as a member of the OSS team. Approximately 3 years of related work experience and a Bachelor’s degree in business, communication, education, health science, nursing, public health, or a related field is required.Duties and Responsibilities:Admission
80%Uses NursingCAS to monitor and process applications for various graduate programs, and assists with Accelerated BSN application processing as neededContributes to the development of new admission procedures and implements necessary changesCreates and maintains files for applicantsTracks applications and communicates directly with applicants to encourage them to complete their application packages on timeWorks with the International Admission Office to process all required international documentation for program applicantsContacts Associate Deans and Program Directors to review files for interview/no interview decisionsCoordinates faculty availability to set up interview dates and ensure proper interview coverageSets up interviews with applicantsPrepares interview grids for faculty use prior to scheduled interviewsGathers faculty admission recommendations and prepares recommendations for review by the Graduate Academic Standing and Admissions Committee (GASAC)Updates admission decisions in CaneLink and NursingCAS during each step of the admission processGenerates and sends admission letters and Certificates of AdmissionFollows up with new admits to encourage them to depositWorks with the Associate Deans and Program Directors to cancel admission offers if deposits are not paid on timeChecks that new students comply with all criteria as outlined on their Certificates of Admission prior to their first day of classesEnsures admitted students clear their clinical requirements as related to RN licenses, BLS/PALS/ACLS certifications, immunizations, background checks, drug tests, etc. prior to beginning their first term of enrollmentUploads all required documentation for graduate students into the Graduate School’s Document Management System to ensure SONHS compliance and timely graduationOnboarding
10%Obtain approval for onboarding material from program Directors and disperse to incoming cohortCoordinates the initial enrollment of deposited graduate studentsArranges access for deposited students to pre-immersion courses and ensures course completion prior to the beginning of their first semesterSupports SONHS orientation efforts by developing orientation packets and facilitating orientation activitiesFollows up with new students prior to their first day of classes to ensure compliance with all criteria outline on their Certificates of AdmissionAssists Clearance Team to ensure admitted students clear their clinical requirements as related to RN licenses, BLS/PALS/ACLS certifications, immunizations, background checks, drug tests, etc. prior to beginning their first term of enrollmentUploads all required documentation for current graduate students into the Graduate School’s Document Management System to ensure SONHS compliance and timely graduationStudent Services
Support
10%Supports the College Recruiter with recruitment efforts by assisting with data entry and inquiry follow upProactively seeks new information and generates new solutions to unfamiliar situationsStays abreast of SONHS and University opportunities, policies, and procedures to provide students with accurate information and refer to others as appropriateAnswers general phone, e-mail, and in person inquiries about SONHS academic programs, and refers inquiry information to the College Recruiter and Sr. Program Coordinators for follow upSends and receives faxes, makes copies, scans and e-mails documents, and mails letters as requiredParticipates in and contributes to various SONHS eventsAssists with file audits as neededPerforms other duties as assignedCoordinates the continued registration of all current graduate students by communicating with Associate Deans and Program Directors, OSS team members, students, and various other constituentsNotifies Associate Deans and Program Directors of which students are not registered at the beginning of each semester and who, as a result, are not permitted to attend classApplies and removes SONHS holds to student records as neededWorks closely with the Executive Director and College Recruiter, the OSS team, and outside constituents to develop and host career-related resources and events for current studentsKnowledge, Skills, and Abilities:Knowledge of Microsoft Office, including Access, Excel, PowerPoint, Publisher, and WordExcellent analytical, communication, organizational, and interpersonal skillsOutstanding multi-tasking and problem-solving skills to ensure multiple and complex projects are accomplished successfully and on time in a fast-paced environmentHigh-quality customer service skillsAbility to enter and verify information accurately and efficientlyAbility to engage and assist a diverse student body and to work closely with faculty, administration, and outside constituentsAbility to be self-directed as well as collaborative to work effectively as a member of a teamEducation and Experience:Education:
Bachelor Degree preferredExperience:
2 YearsMinimum
Qualifications:
High School Diploma or equivalent required. Approximately 2 years of work experience in higher education preferred, particularly in academic administration and/or admission. Any appropriate combination of education and related work experience, including experience as a student employee, will be considered.Job descriptions are not intended to be exhaustive lists of all duties, responsibilities, skills, and abilities associated with a position.Management reserves the right to revise duties as necessary.
The University of Miami is an Equal Opportunity Employer -
Females/Minorities/Protected
Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Click here
for additional information.The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit
welcome.miami.edu/about-um
to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
#J-18808-Ljbffr