Legal Secretary

Location:

Washington, DCSchedule:

9:00 AM to 5:30 PMFLSA:

Non-ExemptPosition Type:

Full-Time/RegularAkin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking Legal Secretaries to support either the Financial Restructuring or International Trade practices, working under general supervision and direction of assigned attorney(s) and the Secretarial Manager.The roles will reside in the Washington, DC office with hybrid work capabilities and will be responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement.Key responsibilities of this position include:Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from handwritten or typed materials.Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work.Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax.Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff.Handle incoming and outgoing mail.Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.Set up and maintain files.Coordinate conferences, meetings and appointments.Coordinate travel arrangements, securing air and ground transportation and hotel accommodations.Coordinate work as needed with office, firm and third-party service departments, including Document Support Services, IT, Office Services, Conference Services, and Accounting.Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent.Accept overflow work from the Secretarial Manager, Secretarial Team Coordinators and other secretaries as needed.Qualifications (Experience, Knowledge, Skills & Abilities):High School Diploma or equivalentMinimum of five years of secretarial experience, experience supporting partner level attorneys preferredSpecialized secretarial degree, associate and/or bachelor's degree desirable but not requiredSome paralegal experience desired but not requiredAbility to type at least 70 words per minute with accuracyThorough knowledge of MS Office applications including Word, Excel, PowerPoint, and OutlookProficiency in eFiling and all court proceduresAbility to produce TOCs and TOAs manually & accurately.Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position)Shorthand or fast notes (if applicable to position)Excellent written and oral communication skills, including grammar, spelling and punctuationAbility to read, comprehend and follow instructionsThorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignmentProficiency with advanced telephone functions, including conference calling and voicemailExcellent telephone mannerFamiliarity with legal filing and record-keeping practicesCalendar management and case trackingStrong organizational skillsAbility to perform clerical tasks with a high degree of accuracyProficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines and telephonesAbility to work independently and as a member of a team, take initiative, set priorities and see projects through completionAbility to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing prioritiesAbility to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firmAbility to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.Strong service orientationCommitment to maintaining confidentiality of client and office information, and adhering to the Firm’s Core ValuesCommitment to professional growthThe base salary range for this position in Washington, DC is $80,000 to $100,000. Additional information about benefits and rewards can be found

here .Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility.

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