First Literacy
Office Manager
First Literacy, Boston, Massachusetts, us, 02298
This new part-time (.5) position
will be an essential part of the First Literacy Team. The Office Manager’s primary responsibility will be to support the work of the Executive Director, but also everyone else on the team: the Program Director, Development Director, the Marketing and Communications Director, and the Scholar Support Coordinator.
The Office Manager will supervise the part-time Administrative Assistant and will report to the Executive Director.The Office Manager will oversee the organization's daily administrative and operational functions, supporting the Executive Director and staff with a blend of hands-on management and day-to-day administrative tasks in areas including budgeting, daily operations, and administrative assistance.Key Responsibilities:Administrative Support:Provide comprehensive administrative support to the Executive DirectorManage projects such as mailingsProvide support for First Literacy eventsManage and supervise the work of the Administrative AssistantOperational Oversight:Manage daily office operations, ensuring a smooth and efficient workflowOversee the maintenance of office facilities and equipmentEnsure that all operations are in alignment with the strategic goals of the organization and that all organizational operations comply with legal and regulatory requirements.Prepare regular reports on operations and finance for the Executive Director and board of trustees.Budget Management:Bookkeeping via Quick BooksPrepare financial documents such as budgets, bills, and receiptsManage payroll with external payroll providerWork with external Accountant to reconcile Quick Books monthly and on the annual auditStaff and contractor coordination:Act as a point of contact for external partners and vendorsManage contracts and relationships with suppliers and service providersAssist with onboarding of new employeesSkills and Qualifications:Proven experience (ideally 3 years) in an administrative/operations role with budget management responsibilitiesStrong organizational and time management skills; able to handle multiple tasks simultaneously without sacrificing attention to detailExcellent interpersonal and communication skillsBookkeeping experience; QuickBooks experience preferredProficient in Microsoft Office SuiteExperience with a CRM (we use Civi, but experience with Sales Force or other CRM is fine)Ability to work independently and also as part of a team in a fast-paced environment.This position is hybrid.
At least half of the time needs to in the office at 160 Boylston St, Boston; the other half can be remote, if desired.
will be an essential part of the First Literacy Team. The Office Manager’s primary responsibility will be to support the work of the Executive Director, but also everyone else on the team: the Program Director, Development Director, the Marketing and Communications Director, and the Scholar Support Coordinator.
The Office Manager will supervise the part-time Administrative Assistant and will report to the Executive Director.The Office Manager will oversee the organization's daily administrative and operational functions, supporting the Executive Director and staff with a blend of hands-on management and day-to-day administrative tasks in areas including budgeting, daily operations, and administrative assistance.Key Responsibilities:Administrative Support:Provide comprehensive administrative support to the Executive DirectorManage projects such as mailingsProvide support for First Literacy eventsManage and supervise the work of the Administrative AssistantOperational Oversight:Manage daily office operations, ensuring a smooth and efficient workflowOversee the maintenance of office facilities and equipmentEnsure that all operations are in alignment with the strategic goals of the organization and that all organizational operations comply with legal and regulatory requirements.Prepare regular reports on operations and finance for the Executive Director and board of trustees.Budget Management:Bookkeeping via Quick BooksPrepare financial documents such as budgets, bills, and receiptsManage payroll with external payroll providerWork with external Accountant to reconcile Quick Books monthly and on the annual auditStaff and contractor coordination:Act as a point of contact for external partners and vendorsManage contracts and relationships with suppliers and service providersAssist with onboarding of new employeesSkills and Qualifications:Proven experience (ideally 3 years) in an administrative/operations role with budget management responsibilitiesStrong organizational and time management skills; able to handle multiple tasks simultaneously without sacrificing attention to detailExcellent interpersonal and communication skillsBookkeeping experience; QuickBooks experience preferredProficient in Microsoft Office SuiteExperience with a CRM (we use Civi, but experience with Sales Force or other CRM is fine)Ability to work independently and also as part of a team in a fast-paced environment.This position is hybrid.
At least half of the time needs to in the office at 160 Boylston St, Boston; the other half can be remote, if desired.