The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.
Executive Assistant - MHRP
The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc., Bethesda, Maryland, us, 20811
Overview
Join the HJF Team!HJF is seeking an
Executive Assistant
to provide administrative and clerical support to an executive within the company. Requires a thorough working knowledge of HJF's operations and policies and procedures. This position will be in support of HJF Global Infectious Disease (Global ID) Portfolio.The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.Responsibilities
Maintains a calendar of appointments and schedules appointments and conferences without prior clearance based on knowledge of supervisor's schedules and previous commitments.Receives incoming telephone calls and personal callers, determining if a call can be referred elsewhere and obtaining required background information if necessary.Makes necessary arrangements for conferences and meetings, collects and prepares material for supervisor's use for meetings, and makes all necessary travel arrangements.Reviews and replies to incoming correspondence and drafts reply letters to inquiries.Receives, screens, and distributes incoming mail and reviews and prepares outgoing correspondence.Demonstrates ability to prioritize and multi-task in a fast-paced environment and meet aggressive deadlines based on portfolio needs.Handles detailed matters which are highly confidential and critical.Makes high level contacts of a complex nature both inside and outside HJF.May perform other duties and responsibilities as assigned or directed by the supervisor, including attendance of and participation in required training for role.Prepares comprehensive travel packets, including itineraries, hotel reservations, and travel documents, and ensures timely submission of accurate travel expense reports in accordance with company policies.Qualifications
Education and ExperienceAssociates Degree required.Minimum of 9-10 years experience is required.Required Knowledge, Skills and AbilitiesWorking knowledge of a variety of software including but not limited to Microsoft Office and Nitro.Strong written communication skills.Solid interpersonal skills, including the ability to clearly communicate verbally and in writing and identify and resolve problems.Ability to anticipate needs, take initiative and follow through.Work EnvironmentThis position will take place primarily in an office setting.Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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Join the HJF Team!HJF is seeking an
Executive Assistant
to provide administrative and clerical support to an executive within the company. Requires a thorough working knowledge of HJF's operations and policies and procedures. This position will be in support of HJF Global Infectious Disease (Global ID) Portfolio.The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.Responsibilities
Maintains a calendar of appointments and schedules appointments and conferences without prior clearance based on knowledge of supervisor's schedules and previous commitments.Receives incoming telephone calls and personal callers, determining if a call can be referred elsewhere and obtaining required background information if necessary.Makes necessary arrangements for conferences and meetings, collects and prepares material for supervisor's use for meetings, and makes all necessary travel arrangements.Reviews and replies to incoming correspondence and drafts reply letters to inquiries.Receives, screens, and distributes incoming mail and reviews and prepares outgoing correspondence.Demonstrates ability to prioritize and multi-task in a fast-paced environment and meet aggressive deadlines based on portfolio needs.Handles detailed matters which are highly confidential and critical.Makes high level contacts of a complex nature both inside and outside HJF.May perform other duties and responsibilities as assigned or directed by the supervisor, including attendance of and participation in required training for role.Prepares comprehensive travel packets, including itineraries, hotel reservations, and travel documents, and ensures timely submission of accurate travel expense reports in accordance with company policies.Qualifications
Education and ExperienceAssociates Degree required.Minimum of 9-10 years experience is required.Required Knowledge, Skills and AbilitiesWorking knowledge of a variety of software including but not limited to Microsoft Office and Nitro.Strong written communication skills.Solid interpersonal skills, including the ability to clearly communicate verbally and in writing and identify and resolve problems.Ability to anticipate needs, take initiative and follow through.Work EnvironmentThis position will take place primarily in an office setting.Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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