CONAM Careers
Executive Assistant - Legal and Risk
CONAM Careers, San Diego, California, United States, 92189
WHO WE ARE:CONAM Management Corporation
is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employ a team of 1700+ energetic associates... and we're growing!The
Executive Assistant / Legal and Risk Management
provides high-level, confidential administrative support to the Executive Vice President and General Counsel. Duties are a broad range of administrative, organizational, reporting, analysis, and contract administration support. This role will provide direct assistance to the EVP/GC in the performance of their executive and management responsibilities, including handling and maintaining highly confidential information, exercising discretion and independent judgment in the performance of delegated duties, and completing special assignments and tasks.WHAT WE ARE LOOKING FOR:We are currently looking for an
Executive Assistant / Legal and Risk
to work
onsite at our San Diego Corporate Office.This position is Full-Time | Salary | Full BenefitsPay Range: $70,000 - $85,000 / annual salaryDuties and Responsibilities:Support EVP/GC in performing executive and management responsibilities, including performing delegated responsibilities, prioritizing and managing workflow, and communicating with internal and external stakeholders.Receive, coordinate, and act upon highly sensitive and confidential information, exercising discretion with respect to delegated decision-making responsibilities.Collaborate with all departments regarding development and implementation of best practice SOPs.Schedule and prepare for meetings with the Executive Team, Clients, and other Stakeholders.Maintain accurate legal files and databases.Review and process invoices.Coordinate with development/investment teams, outside counsel, lenders, title companies, and other third parties throughout the transaction lifecycle.Assist in the preparation of documentation that flows through the legal department, including development, investment, and property management contracts.Assist in organizing and updating standard form contracts.Review and analyze proposed changes to standard form contracts and assist EVP/GC in review and approval of proposed third-party contracts.Gather, track, review, and submit reports and deliverables as instructed.All other duties as assigned.Knowledge, Skills, and Abilities:Preferred specialty in construction, project management, engineering, architecture, or similar Bachelor’s degree or equivalent experience.3+ years of administration experience required.Proficient in Microsoft Office Applications specifically Excel, Outlook, and Word.Demonstrated excellence in customer relations and building partnerships at all levels within the organization.Demonstrated ability in prioritizing multiple projects and activities.Ability to maintain a strong sense of urgency.Ability to handle confidential information with great sensitivity.Ability to establish priorities, work independently, and multi-task effectively.Strong attention to detail, highly organized, and an innovative thinker.Strong analytical skills and problem-solving capability.Strong skills in interpersonal communication, writing, and organization.Experience in multi-family and mixed-use real estate development is preferred.Existing knowledge of project scheduling software is preferred.Existing knowledge of Yardi software preferred.Exceptional communication skills to update internal stakeholders, vendors, contractors, on important project details and timelines.WHY YOU WANT TO WORK HERE:CONAM Management Corporation is an experienced, full-service real estate and property management firm which has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. CONAM serves clients nationwide through a network of regional offices located in key metropolitan areas.Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, Employee Assistance Program (EAP), and a generous maintenance program. Not to mention we get to surround ourselves with amazing people we enjoy working with daily.Any offer of employment would be contingent upon: acceptable criminal background report, acceptable verification of previous employment, negative drug test, and a valid driver's license with proof of insurance coverage.We are an Equal Opportunity Employer.If this sounds like the right position for you, just click the “APPLY” button above. You will be given an option to submit a resume or complete an online application.Please Note: Job pay bands are available upon request. Job pay bands are established based on a multi-state national range. All job offers will consider a wide range of factors to include geographic location, benefits, including discounted housing (if applicable specific to the position and location), market conditions, internal equity, as well as candidate qualifications, such as skills, education, and experience.
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is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employ a team of 1700+ energetic associates... and we're growing!The
Executive Assistant / Legal and Risk Management
provides high-level, confidential administrative support to the Executive Vice President and General Counsel. Duties are a broad range of administrative, organizational, reporting, analysis, and contract administration support. This role will provide direct assistance to the EVP/GC in the performance of their executive and management responsibilities, including handling and maintaining highly confidential information, exercising discretion and independent judgment in the performance of delegated duties, and completing special assignments and tasks.WHAT WE ARE LOOKING FOR:We are currently looking for an
Executive Assistant / Legal and Risk
to work
onsite at our San Diego Corporate Office.This position is Full-Time | Salary | Full BenefitsPay Range: $70,000 - $85,000 / annual salaryDuties and Responsibilities:Support EVP/GC in performing executive and management responsibilities, including performing delegated responsibilities, prioritizing and managing workflow, and communicating with internal and external stakeholders.Receive, coordinate, and act upon highly sensitive and confidential information, exercising discretion with respect to delegated decision-making responsibilities.Collaborate with all departments regarding development and implementation of best practice SOPs.Schedule and prepare for meetings with the Executive Team, Clients, and other Stakeholders.Maintain accurate legal files and databases.Review and process invoices.Coordinate with development/investment teams, outside counsel, lenders, title companies, and other third parties throughout the transaction lifecycle.Assist in the preparation of documentation that flows through the legal department, including development, investment, and property management contracts.Assist in organizing and updating standard form contracts.Review and analyze proposed changes to standard form contracts and assist EVP/GC in review and approval of proposed third-party contracts.Gather, track, review, and submit reports and deliverables as instructed.All other duties as assigned.Knowledge, Skills, and Abilities:Preferred specialty in construction, project management, engineering, architecture, or similar Bachelor’s degree or equivalent experience.3+ years of administration experience required.Proficient in Microsoft Office Applications specifically Excel, Outlook, and Word.Demonstrated excellence in customer relations and building partnerships at all levels within the organization.Demonstrated ability in prioritizing multiple projects and activities.Ability to maintain a strong sense of urgency.Ability to handle confidential information with great sensitivity.Ability to establish priorities, work independently, and multi-task effectively.Strong attention to detail, highly organized, and an innovative thinker.Strong analytical skills and problem-solving capability.Strong skills in interpersonal communication, writing, and organization.Experience in multi-family and mixed-use real estate development is preferred.Existing knowledge of project scheduling software is preferred.Existing knowledge of Yardi software preferred.Exceptional communication skills to update internal stakeholders, vendors, contractors, on important project details and timelines.WHY YOU WANT TO WORK HERE:CONAM Management Corporation is an experienced, full-service real estate and property management firm which has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. CONAM serves clients nationwide through a network of regional offices located in key metropolitan areas.Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, Employee Assistance Program (EAP), and a generous maintenance program. Not to mention we get to surround ourselves with amazing people we enjoy working with daily.Any offer of employment would be contingent upon: acceptable criminal background report, acceptable verification of previous employment, negative drug test, and a valid driver's license with proof of insurance coverage.We are an Equal Opportunity Employer.If this sounds like the right position for you, just click the “APPLY” button above. You will be given an option to submit a resume or complete an online application.Please Note: Job pay bands are available upon request. Job pay bands are established based on a multi-state national range. All job offers will consider a wide range of factors to include geographic location, benefits, including discounted housing (if applicable specific to the position and location), market conditions, internal equity, as well as candidate qualifications, such as skills, education, and experience.
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