phia, LLC
Senior Proposal Manager
phia, LLC, Fairfax, Virginia, United States, 22032
At phia we hire talented and passionate people who are focused on collaborative, meaningful work, providing technical and operational subject matter expertise and support services to our partners and clients.phia is seeking a growth motivated
Senior Proposal Manager
to drive our proposal development process and fuel the growth of our Small Business government contracting firm. This pivotal role, reporting to the Vice President of Growth, will focus on maximizing project efficiency and optimizing timeline management. Join our energized team and make a significant impact on our company's future success in the competitive government contracting arena. This is a remote position, with preference given to qualified candidates in the DC, Maryland, or Virginia metro area (DMV).What You'll Do
Develop and implement streamlined proposal processes from pre-RFP capture to post-submittal phases.Work closely with Capture Managers and Solution Architects to strategize and develop winning proposals.Build and maintain detailed proposal schedules, compliance matrices, and outlines based on solicitations.Analyze government solicitations, identify requirements, and respond rapidly to RFP amendments.Manage cross-functional proposal teams, defining roles, responsibilities, and deadlines.Facilitate proposal reviews and oversee the incorporation of feedback.Develop and implement process improvements to enhance proposal quality and team efficiency.Prepare status reports and conduct reviews at all stages of the proposal process.Collaborate with the Contracts department on negotiations when needed.Provide training and mentorship on capture management and proposal development best practices.Create proposal templates and structure requirements for consistency and compliance.Assign writers and leads for various proposal sections.Define and manage the review process, including data calls and feedback incorporation.Hold debriefing meetings to capture lessons learned and improve future processes.Write management sections and oversee the quality of all proposal content.Manage task order proposals and larger, complex bids focused primarily within the IT, Cyber, and Intelligence government contracting arena.Demonstrate high adaptability and effective stress management in a fast-paced, deadline-driven environment.Education + Experience
Bachelor's degree or equivalent preferred.10+ years of related proposal preparation experience in government contracting.3+ years of supervisory/management experience.Proven track record of leading successful proposals.Strong understanding of Federal procurement processes and regulations (e.g., FAR).Proficiency in proposal development best practices (e.g., Shipley methodology).Excellent communication, organizational, leadership, and writing skills.Advanced proficiency in Microsoft Office suite and SharePoint.Ability to work overtime and weekends as required to meet proposal deadlines.U.S. Citizenship required.Who You Are
A proactive problem solver that appreciates the challenges of working in a fast-paced, dynamic environment.Intellectually curious with a genuine desire to learn and advance your career.An effective communicator, both verbally and in writing.Customer service-oriented and mission-focused.Critical thinker with excellent problem-solving skills.If your experience and qualifications aren’t a match for this position, you will remain in our database for consideration for future opportunities that may be a better fit.Who We Are
phia, LLC is a Northern Virginia-based, small business established in 2011 with a focus on Cyber Intelligence, Cyber Security/Defense, Intrusion Analysis & Incident Response, Cyber Architecture & Capability Analysis, Cyber Policy & Strategy, and Information Assurance/Security. We proudly support various agencies and offices within the Department of Defense (DoD), Federal government, and private/commercial entities.phia values work-life balance and offers the following benefits to full-time employees:Comprehensive medical insurance to include dental and vision.Short Term & Long-Term Disability.401k Retirement Savings Plan with Company Match.Tuition and Professional Development Assistance.Flex Spending Accounts (FSA).phia does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.
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Senior Proposal Manager
to drive our proposal development process and fuel the growth of our Small Business government contracting firm. This pivotal role, reporting to the Vice President of Growth, will focus on maximizing project efficiency and optimizing timeline management. Join our energized team and make a significant impact on our company's future success in the competitive government contracting arena. This is a remote position, with preference given to qualified candidates in the DC, Maryland, or Virginia metro area (DMV).What You'll Do
Develop and implement streamlined proposal processes from pre-RFP capture to post-submittal phases.Work closely with Capture Managers and Solution Architects to strategize and develop winning proposals.Build and maintain detailed proposal schedules, compliance matrices, and outlines based on solicitations.Analyze government solicitations, identify requirements, and respond rapidly to RFP amendments.Manage cross-functional proposal teams, defining roles, responsibilities, and deadlines.Facilitate proposal reviews and oversee the incorporation of feedback.Develop and implement process improvements to enhance proposal quality and team efficiency.Prepare status reports and conduct reviews at all stages of the proposal process.Collaborate with the Contracts department on negotiations when needed.Provide training and mentorship on capture management and proposal development best practices.Create proposal templates and structure requirements for consistency and compliance.Assign writers and leads for various proposal sections.Define and manage the review process, including data calls and feedback incorporation.Hold debriefing meetings to capture lessons learned and improve future processes.Write management sections and oversee the quality of all proposal content.Manage task order proposals and larger, complex bids focused primarily within the IT, Cyber, and Intelligence government contracting arena.Demonstrate high adaptability and effective stress management in a fast-paced, deadline-driven environment.Education + Experience
Bachelor's degree or equivalent preferred.10+ years of related proposal preparation experience in government contracting.3+ years of supervisory/management experience.Proven track record of leading successful proposals.Strong understanding of Federal procurement processes and regulations (e.g., FAR).Proficiency in proposal development best practices (e.g., Shipley methodology).Excellent communication, organizational, leadership, and writing skills.Advanced proficiency in Microsoft Office suite and SharePoint.Ability to work overtime and weekends as required to meet proposal deadlines.U.S. Citizenship required.Who You Are
A proactive problem solver that appreciates the challenges of working in a fast-paced, dynamic environment.Intellectually curious with a genuine desire to learn and advance your career.An effective communicator, both verbally and in writing.Customer service-oriented and mission-focused.Critical thinker with excellent problem-solving skills.If your experience and qualifications aren’t a match for this position, you will remain in our database for consideration for future opportunities that may be a better fit.Who We Are
phia, LLC is a Northern Virginia-based, small business established in 2011 with a focus on Cyber Intelligence, Cyber Security/Defense, Intrusion Analysis & Incident Response, Cyber Architecture & Capability Analysis, Cyber Policy & Strategy, and Information Assurance/Security. We proudly support various agencies and offices within the Department of Defense (DoD), Federal government, and private/commercial entities.phia values work-life balance and offers the following benefits to full-time employees:Comprehensive medical insurance to include dental and vision.Short Term & Long-Term Disability.401k Retirement Savings Plan with Company Match.Tuition and Professional Development Assistance.Flex Spending Accounts (FSA).phia does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.
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