JLL
Administrative Specialist, Capital Markets
JLL, San Francisco, California, United States, 94199
About JLLWe're JLL. We're a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.
If you're looking to step up your career, JLL is the perfect professional home. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL!
What this job involves
We are seeking a Production Associate to join the Capital Markets team. We are looking for a motivated self-starting individual who can think on their feet in an everchanging environment. Someone who can easily juggle shifting priorities with ease; moving between client event planning, marketing material creation, administrative tasks, and transaction management of real estate deals across all property types for the #1 finance team in the business.This is a fast-paced, team-oriented environment, partnering with producers and analysts and other associates to help the overall deal flow and success of the office. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve personal and professional growth.
Key responsibilities
Act as project manager for the Debt and ISA Producers, manage shifting timelines, moving a deal through the lending process of engaged to closing in our proprietary database.Heavy marketing responsibilities: create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, and Microsoft Software.Coordinate and collaborate with graphic design team design deliverables.Take initiative to support Producers with specialty and high priority projects which can include lead hunting, deal origination, client out-reach, and personal marketing efforts. Respond to inquiries from clients and provide information as needed.Work with vendors utilized in conjunction with transactions.Manage and update deal statuses, manage press releases, calling lists and activity tracking.Prepare documents including Request for Proposals, Fee Agreements, Confidentiality Agreements, financial comparisons, invoices, etc. with direction from Producers and/or knowledge of company policies, procedures and best practices.Gather market and property research information for deliverables, pitches, and marketing using JLL Research, CoStar, etc.Organize and participate in client meetings and/or calls.Plan and participate in industry functions or client events.Process deal file paperwork, gather and label required documents, obtain necessary approvals.Manage, update and post transactions to financial software system, Capforce & Dealio.Update and maintain Producer professional profiles and other team marketing related material as needed.Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, and other technology and equipment.Perform general duties such as track and process expense reports, assist with travel arrangements, calendar management, scheduling meetings, greeting clients, and provide back up support to fellow production associates as needed.Participate in regular PA and business unit meetings.Duties assigned as the business needs require.Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.Bachelor's Degree preferred, but not required.High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required.Graphic design experience and knowledge of Adobe Software such as InDesign and Photoshop a plus but not required.Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action.Strong organizational, interpersonal and communication skills.Strong ability to multi-task with multiple projects and deadlines in a "high-volume" fast paced environment.Strong proofreading and editing abilities.Ability to manage time well and be self-motivated, without direct supervision.Strong client service orientation; proactive working style and friendly, helpful attitude.Commitment to high professional ethical standards.Demonstrate problem-solving, decision making, and analytical skills.What you can expect from us
We're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We'll offer you a competitive salary and benefits package.With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL.
Apply today!
#J-18808-Ljbffr
If you're looking to step up your career, JLL is the perfect professional home. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL!
What this job involves
We are seeking a Production Associate to join the Capital Markets team. We are looking for a motivated self-starting individual who can think on their feet in an everchanging environment. Someone who can easily juggle shifting priorities with ease; moving between client event planning, marketing material creation, administrative tasks, and transaction management of real estate deals across all property types for the #1 finance team in the business.This is a fast-paced, team-oriented environment, partnering with producers and analysts and other associates to help the overall deal flow and success of the office. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve personal and professional growth.
Key responsibilities
Act as project manager for the Debt and ISA Producers, manage shifting timelines, moving a deal through the lending process of engaged to closing in our proprietary database.Heavy marketing responsibilities: create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, and Microsoft Software.Coordinate and collaborate with graphic design team design deliverables.Take initiative to support Producers with specialty and high priority projects which can include lead hunting, deal origination, client out-reach, and personal marketing efforts. Respond to inquiries from clients and provide information as needed.Work with vendors utilized in conjunction with transactions.Manage and update deal statuses, manage press releases, calling lists and activity tracking.Prepare documents including Request for Proposals, Fee Agreements, Confidentiality Agreements, financial comparisons, invoices, etc. with direction from Producers and/or knowledge of company policies, procedures and best practices.Gather market and property research information for deliverables, pitches, and marketing using JLL Research, CoStar, etc.Organize and participate in client meetings and/or calls.Plan and participate in industry functions or client events.Process deal file paperwork, gather and label required documents, obtain necessary approvals.Manage, update and post transactions to financial software system, Capforce & Dealio.Update and maintain Producer professional profiles and other team marketing related material as needed.Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, and other technology and equipment.Perform general duties such as track and process expense reports, assist with travel arrangements, calendar management, scheduling meetings, greeting clients, and provide back up support to fellow production associates as needed.Participate in regular PA and business unit meetings.Duties assigned as the business needs require.Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.Bachelor's Degree preferred, but not required.High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required.Graphic design experience and knowledge of Adobe Software such as InDesign and Photoshop a plus but not required.Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action.Strong organizational, interpersonal and communication skills.Strong ability to multi-task with multiple projects and deadlines in a "high-volume" fast paced environment.Strong proofreading and editing abilities.Ability to manage time well and be self-motivated, without direct supervision.Strong client service orientation; proactive working style and friendly, helpful attitude.Commitment to high professional ethical standards.Demonstrate problem-solving, decision making, and analytical skills.What you can expect from us
We're an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We'll offer you a competitive salary and benefits package.With us, you'll develop your strengths and enjoy a career full of varied experiences. We can't wait to see where your ambitions take you at JLL.
Apply today!
#J-18808-Ljbffr