University of New Mexico
Academic Office Coordinator - College of A&S Dean's Office
University of New Mexico, Albuquerque, New Mexico, United States, 87101
Requisition ID
req30530Working Title
Academic Office Coordinator - College of A&S Dean's OfficePosition Grade
10Position Summary
****The final salary for this position is dependent upon total Education and Experience****The College of Arts and Sciences Dean's Office is seeking a highly motivated and professional Academic Coordinator committed to providing both internal and external professional and expedient customer service. This position is needed to manage the Dean's Office front desk activities to accurately coordinate the standardized operating processes and procedures required for the various units within the College.The Academics Coordinator will play a significant role in supporting the units in our College and our efforts as our workloads and responsibilities increase due to the continuous expansion of the centralized services provided by the Dean's Office. The ideal candidate would be a personable self-starter who enjoys working with a diverse population of faculty, staff, and students. This person serves as a liaison to various units and core offices on campus and will serve as the primary backup in providing support for a variety of programmatic and operational administrative tasks including TA/GA/RA assistantships.This person will be responsible for providing internal programmatic and operational administrative tasks for the Dean's office logging, tracking, processing and maintaining the routing queues for faculty and staff HR employment documents. This person will also be responsible for providing backup for Graduate Student Excellence Assistantships and Student Academic Scholarships.See the Position Description for additional information.Conditions of Employment
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.Preferred Qualifications
Excellent customer service skills and professional demeanorProficient written, verbal and interpersonal communications skillsCoordinates and/or facilitates course revision/scheduling formsExperience facilitating seminars, special events, meetings, special projectsAbility to work independently and manage multiple projectsProficiency with Microsoft Word, Excel, and PowerPointExperience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River, Lobomart, Purchasing, Banner Finance and HR ReportsPayroll processes such as Banner time and monthly leave entry including internal ePAF processingAdditional Requirements
Please attach at least three Professional References.Campus
Main - Albuquerque, NMDepartment
Arts Sciences Admn Support (711D)Employment Type
StaffStaff Type
Regular - Full-TimeTerm End Date
Status
Non-ExemptPay
Hourly $18.81-$25.56 DOEBenefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.Background Check Required
YesFor Best Consideration Date
9/3/2024Eligible for Remote Work
NoApplication Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach updated Cover Letter and Resume/application.Positions posted with a Staff Type of
Regular
or
Term
are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.The University of New Mexico requires all regular staff positions to successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit
this link . Refer to
this link
for a definition of Regular Staff.
#J-18808-Ljbffr
req30530Working Title
Academic Office Coordinator - College of A&S Dean's OfficePosition Grade
10Position Summary
****The final salary for this position is dependent upon total Education and Experience****The College of Arts and Sciences Dean's Office is seeking a highly motivated and professional Academic Coordinator committed to providing both internal and external professional and expedient customer service. This position is needed to manage the Dean's Office front desk activities to accurately coordinate the standardized operating processes and procedures required for the various units within the College.The Academics Coordinator will play a significant role in supporting the units in our College and our efforts as our workloads and responsibilities increase due to the continuous expansion of the centralized services provided by the Dean's Office. The ideal candidate would be a personable self-starter who enjoys working with a diverse population of faculty, staff, and students. This person serves as a liaison to various units and core offices on campus and will serve as the primary backup in providing support for a variety of programmatic and operational administrative tasks including TA/GA/RA assistantships.This person will be responsible for providing internal programmatic and operational administrative tasks for the Dean's office logging, tracking, processing and maintaining the routing queues for faculty and staff HR employment documents. This person will also be responsible for providing backup for Graduate Student Excellence Assistantships and Student Academic Scholarships.See the Position Description for additional information.Conditions of Employment
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.Preferred Qualifications
Excellent customer service skills and professional demeanorProficient written, verbal and interpersonal communications skillsCoordinates and/or facilitates course revision/scheduling formsExperience facilitating seminars, special events, meetings, special projectsAbility to work independently and manage multiple projectsProficiency with Microsoft Word, Excel, and PowerPointExperience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River, Lobomart, Purchasing, Banner Finance and HR ReportsPayroll processes such as Banner time and monthly leave entry including internal ePAF processingAdditional Requirements
Please attach at least three Professional References.Campus
Main - Albuquerque, NMDepartment
Arts Sciences Admn Support (711D)Employment Type
StaffStaff Type
Regular - Full-TimeTerm End Date
Status
Non-ExemptPay
Hourly $18.81-$25.56 DOEBenefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.Background Check Required
YesFor Best Consideration Date
9/3/2024Eligible for Remote Work
NoApplication Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach updated Cover Letter and Resume/application.Positions posted with a Staff Type of
Regular
or
Term
are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.The University of New Mexico requires all regular staff positions to successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit
this link . Refer to
this link
for a definition of Regular Staff.
#J-18808-Ljbffr