Bilingual Executive Assistant (Japanese/English)

Position SummaryThe Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence, attending the sales/consulting meeting with the clients, and assisting with special projects as needed.Essential Job Functions & Responsibilities:Communication Support:- Draft and edit emails, memos, PPTs, any kind of documentation and other correspondence in both Japanese and English- Translate documents from Japanese to English and vice versa as necessaryMeeting Coordination:- Coordinate and schedule meetings, prepare meeting agendas, and provide necessary materials or documentation- Take meeting minutes and distribute them to attendees- Translate meeting documents, and attend the meeting as an interpreterCalendar Management:- Manage executive calendars, schedule meetings, and coordinate appointments- Proactively anticipate scheduling conflicts and resolve them in a timely mannerTravel Coordination:- Make travel arrangements including flight, hotel, and transportation bookings- Prepare itineraries and ensure all travel logistics are in placeDocument Preparation:- Prepare and format documents, presentations, and reports for internal and external use- Proofread documents and ensure accuracy and adherence to company standardsSpecial Projects:- Assist with special projects as assigned, providing research, analysis, and administrative support- Collaborate with cross-functional teams and coordinate project timelinesEducation and Experience Requirements:Required:Fluency in both Japanese and English (verbal and written)Proven experience as an executive assistant or similar administrative roleStrong organizational and time management skillsProficiency in Microsoft Office SuitePreferred:Bachelor's degree in business administration or related fieldKnowledge of Japanese culture and business etiquetteDesired Skills and Abilities:Excellent interpersonal and communication skillsAbility to prioritize tasks and manage multiple projects simultaneouslyAttention to detail and strong problem-solving abilitiesAbility to maintain confidentiality and exercise discretionProactive and self-motivated mindsetA number of programs cover all employees in the manner prescribed by law. Additionally, 33 USA Inc. provides several Company-designated benefit programs:Health Care Plan (Medical, Dental & Vision)Paid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)Hybrid Work Model

#J-18808-Ljbffr