Guadalupe Centers, Inc.
Vice President of Facilities & Maintenance
Guadalupe Centers, Inc., Kansas City, Missouri, United States, 64101
Vice President of Facilities and MaintenanceDepartment:
Facilities Manager
Reports to:
COO
Supervises:
1-5
FLSA Status:
Exempt (Salaried)
Shift:
Monday-Friday 7-3:30 p.m. but hours may vary
Summary:
The Vice President of Facilities and Maintenance oversees the upkeep of all GES and GCI properties, managing HVAC, electrical, plumbing, security, and event coordination. This role demands strong communication skills, attention to detail, project management experience, and the ability to support the business and community needs of Guadalupe Educational Schools and Guadalupe Centers.
Essential Duties and Responsibilities:
Coordinate internal resources and third parties/vendors for the execution of multiple projects.
Ensure that all projects are delivered on-time, within scope and within budget.
Be the technical liaison for all permitting with the city, and or general contractors for specific projects.
Able to manage project scopes, schedules, and costs.
Establish and maintain relationships with third parties/vendors.
Create and maintain comprehensive project documentation.
Responsible for maintaining a current Facility Conditions assessment in all buildings.
Meet with clients or third party vendors or contractors to specifications, and or requirements of each project.
Ensure that the CFO is aware of all financial requests prior to authorization of release of funds.
Follow board and or committee protocol when reporting information related to facilities.
Keep all leadership staff members informed of project progress whenever possible.
Attend conferences and training as required to maintain proficiency.
Maintain spreadsheets, diagrams, blueprints and process maps that support facilities and or the operations thereof.
Keeps buildings safe by making sure the building codes and requirements are met or exceeded.
Works with management to report problems, solutions, and costs associated with all facility-related issues.
Meet weekly one-on-one meetings with the COO, to debrief ongoing and or pending projects.
Promotes a positive team attitude with employees, temp hires, and or volunteers.
Ensures compliance and implementation of policies as they relate to facilities or personnel.
Serves as the organizational contact for facility-related emergencies, which may require evening or weekend work.
Ensure all organizational policies and procedures are consistently followed in the performance of assignments.
Responsible for maintaining and updating all facility and maintenance contracts.
Responsible for all facility inspections and safety standards.
Manage all special and community events.
Assists the maintenance department in any way when not performing facility functions.
Supervise and manage all facilities and maintenance managers.
Other duties as assigned.
Qualifications:
Bachelor's degree and 5 to 10 years of job-related experience preferred.
5 years or more of job-related experience is required.
Supervisory skill set to work in a collaborative team environment.
Working knowledge of HVAC and Electrical systems.
Personal transportation to perform duties at all sites.
Good Interpersonal Communication Skills is a must.
Organize and prioritize multiple tasks and projects to meet deadlines.
Work well both independently and collaboratively with others.
Interact respectfully, professionally, and compassionately with diverse people, both in individual and group settings.
Ability to learn and competently operate job-related tools and equipment as needed.
Proficient in computer applications using Word, Excel, and Google documents.
Knowledge of Security cameras and emergency notification systems.
Work Environment:This job operates in a professional office environment. Guadalupe Centers serves a diverse population, including children, adolescents, and adults, some of whom may have mental or behavioral health problems.
Consequently, all GC staff must demonstrate appropriate daily behavior, appropriate expression of emotions, and appropriate role modeling. Hostility, aggression, unnecessary or inappropriate physical actions, and inappropriate emotional expressions are not acceptable behaviors for any of our employees.
Physical Requirements:The physical demands described here represent those that an employee must meet to perform this job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee will also be required to lift up to 50 pounds without assistance.
This job also requires regular talking and hearing. Specific vision abilities required by this job include close vision, such as the ability to read handwritten or typed material and adjust focus. In addition, the position involves distance, color, peripheral, and depth perception vision abilities. The position requires the individual to meet multiple demands from several people and interact with other staff.
This job description intends to provide a representative summary of the essential functions required in the position given this title. It should not be construed as a declaration of specific duties and responsibilities of any particular job. Employees will be assigned specific job-related duties through their hiring department. Specific job-related duties assigned by the hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.
Equal Opportunity Employer:GCI is committed to a policy of equal opportunity for all employees and applicants for employment without regard to race, religion, color, creed, ancestry, age, sex, gender, national origin, marital status, pregnancy, citizenship, disability, genetic information, veteran status, service member status or any other category protected by federal, state or local law. Preventing discrimination is the responsibility of every employee in the way employees treat and interact with one another. Therefore, GCI expects all work relations to be business-like and professional, free of bias, prejudice, harassment and/or discrimination.
GCI's policy of Equal Opportunity extends to all conditions of employment including, but not limited to, recruitment, hiring, placement, training, compensation, discipline, transfers, separation, layoff, recall, leave of absence and promotion. GCI will not tolerate any discrimination in the workplace, and it is expected that any employee who believes they have been subjected to any practice that appears to be inconsistent with this policy will contact Human Resources. Improper interference with the ability of GCI's employees to perform their expected job duties is not tolerated.
GCI encourages reporting of incidents or concerns regarding discrimination to the Director of Human Resources, so that prompt and constructive action can be taken. There will be no retaliation or adverse action against an employee for raising an issue or complaint pursuant to this policy. The report will be investigated to determine what, if any, responsive action is necessary and appropriate. Any employee found responsible for an inappropriate or discriminatory act will be subject to disciplinary action, up to and including separation.
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Facilities Manager
Reports to:
COO
Supervises:
1-5
FLSA Status:
Exempt (Salaried)
Shift:
Monday-Friday 7-3:30 p.m. but hours may vary
Summary:
The Vice President of Facilities and Maintenance oversees the upkeep of all GES and GCI properties, managing HVAC, electrical, plumbing, security, and event coordination. This role demands strong communication skills, attention to detail, project management experience, and the ability to support the business and community needs of Guadalupe Educational Schools and Guadalupe Centers.
Essential Duties and Responsibilities:
Coordinate internal resources and third parties/vendors for the execution of multiple projects.
Ensure that all projects are delivered on-time, within scope and within budget.
Be the technical liaison for all permitting with the city, and or general contractors for specific projects.
Able to manage project scopes, schedules, and costs.
Establish and maintain relationships with third parties/vendors.
Create and maintain comprehensive project documentation.
Responsible for maintaining a current Facility Conditions assessment in all buildings.
Meet with clients or third party vendors or contractors to specifications, and or requirements of each project.
Ensure that the CFO is aware of all financial requests prior to authorization of release of funds.
Follow board and or committee protocol when reporting information related to facilities.
Keep all leadership staff members informed of project progress whenever possible.
Attend conferences and training as required to maintain proficiency.
Maintain spreadsheets, diagrams, blueprints and process maps that support facilities and or the operations thereof.
Keeps buildings safe by making sure the building codes and requirements are met or exceeded.
Works with management to report problems, solutions, and costs associated with all facility-related issues.
Meet weekly one-on-one meetings with the COO, to debrief ongoing and or pending projects.
Promotes a positive team attitude with employees, temp hires, and or volunteers.
Ensures compliance and implementation of policies as they relate to facilities or personnel.
Serves as the organizational contact for facility-related emergencies, which may require evening or weekend work.
Ensure all organizational policies and procedures are consistently followed in the performance of assignments.
Responsible for maintaining and updating all facility and maintenance contracts.
Responsible for all facility inspections and safety standards.
Manage all special and community events.
Assists the maintenance department in any way when not performing facility functions.
Supervise and manage all facilities and maintenance managers.
Other duties as assigned.
Qualifications:
Bachelor's degree and 5 to 10 years of job-related experience preferred.
5 years or more of job-related experience is required.
Supervisory skill set to work in a collaborative team environment.
Working knowledge of HVAC and Electrical systems.
Personal transportation to perform duties at all sites.
Good Interpersonal Communication Skills is a must.
Organize and prioritize multiple tasks and projects to meet deadlines.
Work well both independently and collaboratively with others.
Interact respectfully, professionally, and compassionately with diverse people, both in individual and group settings.
Ability to learn and competently operate job-related tools and equipment as needed.
Proficient in computer applications using Word, Excel, and Google documents.
Knowledge of Security cameras and emergency notification systems.
Work Environment:This job operates in a professional office environment. Guadalupe Centers serves a diverse population, including children, adolescents, and adults, some of whom may have mental or behavioral health problems.
Consequently, all GC staff must demonstrate appropriate daily behavior, appropriate expression of emotions, and appropriate role modeling. Hostility, aggression, unnecessary or inappropriate physical actions, and inappropriate emotional expressions are not acceptable behaviors for any of our employees.
Physical Requirements:The physical demands described here represent those that an employee must meet to perform this job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee will also be required to lift up to 50 pounds without assistance.
This job also requires regular talking and hearing. Specific vision abilities required by this job include close vision, such as the ability to read handwritten or typed material and adjust focus. In addition, the position involves distance, color, peripheral, and depth perception vision abilities. The position requires the individual to meet multiple demands from several people and interact with other staff.
This job description intends to provide a representative summary of the essential functions required in the position given this title. It should not be construed as a declaration of specific duties and responsibilities of any particular job. Employees will be assigned specific job-related duties through their hiring department. Specific job-related duties assigned by the hiring department shall be consistent with the representative essential functions listed above and shall not be expanded in role or scope.
Equal Opportunity Employer:GCI is committed to a policy of equal opportunity for all employees and applicants for employment without regard to race, religion, color, creed, ancestry, age, sex, gender, national origin, marital status, pregnancy, citizenship, disability, genetic information, veteran status, service member status or any other category protected by federal, state or local law. Preventing discrimination is the responsibility of every employee in the way employees treat and interact with one another. Therefore, GCI expects all work relations to be business-like and professional, free of bias, prejudice, harassment and/or discrimination.
GCI's policy of Equal Opportunity extends to all conditions of employment including, but not limited to, recruitment, hiring, placement, training, compensation, discipline, transfers, separation, layoff, recall, leave of absence and promotion. GCI will not tolerate any discrimination in the workplace, and it is expected that any employee who believes they have been subjected to any practice that appears to be inconsistent with this policy will contact Human Resources. Improper interference with the ability of GCI's employees to perform their expected job duties is not tolerated.
GCI encourages reporting of incidents or concerns regarding discrimination to the Director of Human Resources, so that prompt and constructive action can be taken. There will be no retaliation or adverse action against an employee for raising an issue or complaint pursuant to this policy. The report will be investigated to determine what, if any, responsive action is necessary and appropriate. Any employee found responsible for an inappropriate or discriminatory act will be subject to disciplinary action, up to and including separation.
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