Rhode Island College
Executive Assistant to the Provost/Vice President of Academic Affairs
Rhode Island College, Providence, Rhode Island, us, 02912
As Rhode Island’s first institution of public higher education, RIC has grown from its origins in teacher preparation to becoming a leading regional comprehensive college, with particular strengths in teacher preparation, social work, nursing, business, STEM, and liberal arts disciplines. With the goal of preparing students to be engaged citizens, as well as meeting state and regional needs for today’s workforce and tomorrow’s leaders, RIC ensures that students have the support, skills, and opportunities necessary to learn and thrive. It offers an extraordinary collegiate experience with top-notch academic programs, active learning in the classroom, significant experiential learning opportunities beyond the classroom, and state-of-the-art facilities. Majors and programs are offered through its five distinct academic schools: Arts and Sciences, Feinstein School of Education and Human Development, School of Business, Zvart Onanian School of Nursing, and School of Social Work.
Primary PurposeProvide executive administrative support to the Vice President for Academic Affairs and the Presidential Wing by performing organizational, operational, and office management activities, maintaining the confidentiality and policy-level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public.
Essential Duties
Manage the Vice President’s time commitments (meeting, appointments, speaking engagement, travel, etc.) in accordance with priorities set by the Vice President.
Assist the Vice President by obtaining or providing background materials for meetings and appointments.
Arrange, schedule and conduct special events, such as meetings, conferences and social events.
Effectively manage the Vice President’s correspondence, ensuring prompt responses and/or follow through on requests for decision and action.
Oversee related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment.
Screen and interpret telephone calls and other contacts; receive visitors; and make referrals to authoritative information on policies and operations.
Develop and maintain information office resources regarding employee and budget records and ensure their confidentiality.
Recruit, supervise, and evaluate student employees.
Manage and track the hiring and tenure and promotion processes.
Track the flow of documents and forms through the office for approvals.
The College requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.
Occasional DutiesPerform other duties and responsibilities as assigned by the Vice President for Academic Affairs.
Required Skills, Knowledge, and Abilities
Excellent administrative and organizational skills, including evidence of thorough knowledge of related methods, practices, procedures, ability to maintain confidentiality, understanding of complex oral and written directions, and excellent organizational skills.
High degree of competency in the use of office technology, software such as Microsoft Office Suite, and relevant technical skills.
Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others.
Effective interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population.
Ability to teach and supervise student employees.
Ability to remain calm under pressure and maintain a sense of humor.
Required QualificationsEducation:High school diploma.Experience:At least three years of experience in a high-paced and complex administrative support position.
Preferred Qualifications
College degree from an accredited institution.
PeopleSoft training and/or experience.
Bilingual.
Environmental ConditionsThe employee is not exposed to known adverse environmental conditions.
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Primary PurposeProvide executive administrative support to the Vice President for Academic Affairs and the Presidential Wing by performing organizational, operational, and office management activities, maintaining the confidentiality and policy-level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public.
Essential Duties
Manage the Vice President’s time commitments (meeting, appointments, speaking engagement, travel, etc.) in accordance with priorities set by the Vice President.
Assist the Vice President by obtaining or providing background materials for meetings and appointments.
Arrange, schedule and conduct special events, such as meetings, conferences and social events.
Effectively manage the Vice President’s correspondence, ensuring prompt responses and/or follow through on requests for decision and action.
Oversee related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment.
Screen and interpret telephone calls and other contacts; receive visitors; and make referrals to authoritative information on policies and operations.
Develop and maintain information office resources regarding employee and budget records and ensure their confidentiality.
Recruit, supervise, and evaluate student employees.
Manage and track the hiring and tenure and promotion processes.
Track the flow of documents and forms through the office for approvals.
The College requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.
Occasional DutiesPerform other duties and responsibilities as assigned by the Vice President for Academic Affairs.
Required Skills, Knowledge, and Abilities
Excellent administrative and organizational skills, including evidence of thorough knowledge of related methods, practices, procedures, ability to maintain confidentiality, understanding of complex oral and written directions, and excellent organizational skills.
High degree of competency in the use of office technology, software such as Microsoft Office Suite, and relevant technical skills.
Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others.
Effective interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population.
Ability to teach and supervise student employees.
Ability to remain calm under pressure and maintain a sense of humor.
Required QualificationsEducation:High school diploma.Experience:At least three years of experience in a high-paced and complex administrative support position.
Preferred Qualifications
College degree from an accredited institution.
PeopleSoft training and/or experience.
Bilingual.
Environmental ConditionsThe employee is not exposed to known adverse environmental conditions.
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