Chan Zuckerberg Initiative
Executive Assistant Opportunities
Chan Zuckerberg Initiative, Redwood City, California, United States, 94061
Our administrative professionals are the backbone of CZI, ensuring that our teams function smoothly, that executives are fully supported, and that our day-to-day operations align with our long-term goals.
The administrative community at CZI serves as partners who contribute to the overall success of the teams they support and play a critical role in building positive team dynamics and improving efficiency.
Executive Assistant OpportunitiesWe are seeking highly organized, proactive, and detail-oriented Executive Assistants to provide administrative support to senior leadership across the organization.
The ideal candidates will be strategic thinkers, problem-solvers, and excellent communicators who thrive in a fast-paced, mission-driven environment. These roles are critical in ensuring that our executives can focus on driving the organization's key initiatives while relying on seamless administrative support.
You Will:
Calendar Management:
Manage complex calendars for the respective lead, including scheduling meetings, appointments, and travel arrangements.
Confidentiality & Discretion:
Handle sensitive and confidential information with the highest level of integrity and discretion.
Travel Coordination:
Plan and arrange executive travel (domestic and international), including transportation, accommodations, and itineraries, while proactively troubleshooting any issues that arise.
Meeting Coordination:
Coordinate meeting logistics, including preparing agendas, distributing materials, and taking minutes.
Project Support:
Assist with project management tasks, including tracking deadlines, preparing reports, and coordinating with vendors.
Vendor Management:
Maintain relationships with vendors, coordinating contracts, purchase orders, and service requests.
Communication:
Act as the executive and internal/external stakeholders liaison, ensuring effective communication and timely responses.
Problem-Solving:
Anticipate and proactively resolve potential issues, ensuring smooth operations and efficient workflows.
Other Duties:
Perform other administrative tasks as assigned, supporting the overall success of their teams.
You Bring:
Experience:
3+ years of experience providing executive-level administrative support in a high-paced, high-demand environment.
Exceptional organizational skills
with the ability to manage multiple priorities and meet deadlines.
Excellent communication skills
(written and verbal) with the ability to interact effectively with individuals at all levels of the organization.
Positivity and exceptional people skills , with the ability to collaborate productively and build a healthy work environment for the team you support.
Strong problem-solving skills
with the ability to anticipate and resolve issues proactively.
Proficiency in Zoom, Gsuite
(Heavy Google Calendar for scheduling, Google Sheets, and Google Slides),
Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook), and other relevant software.
Experience with project management
tools and techniques such as Airtable, Salesforce, and Confluence.
CompensationThe Redwood City, CA base pay range for this role is $42.79 - $73.55 (hourly). New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market.
Commitment to DiversityWe believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued.
Please note, applying to this opportunity does not guarantee that we will be in touch with you regarding our opportunities. Our recruiting team will contact you if your experience aligns with the skills we seek for future open positions. We will keep your interest on file, contact you as opportunities arise, and send you information about the exciting news at CZI. You can opt-out at any time!
#J-18808-Ljbffr
The administrative community at CZI serves as partners who contribute to the overall success of the teams they support and play a critical role in building positive team dynamics and improving efficiency.
Executive Assistant OpportunitiesWe are seeking highly organized, proactive, and detail-oriented Executive Assistants to provide administrative support to senior leadership across the organization.
The ideal candidates will be strategic thinkers, problem-solvers, and excellent communicators who thrive in a fast-paced, mission-driven environment. These roles are critical in ensuring that our executives can focus on driving the organization's key initiatives while relying on seamless administrative support.
You Will:
Calendar Management:
Manage complex calendars for the respective lead, including scheduling meetings, appointments, and travel arrangements.
Confidentiality & Discretion:
Handle sensitive and confidential information with the highest level of integrity and discretion.
Travel Coordination:
Plan and arrange executive travel (domestic and international), including transportation, accommodations, and itineraries, while proactively troubleshooting any issues that arise.
Meeting Coordination:
Coordinate meeting logistics, including preparing agendas, distributing materials, and taking minutes.
Project Support:
Assist with project management tasks, including tracking deadlines, preparing reports, and coordinating with vendors.
Vendor Management:
Maintain relationships with vendors, coordinating contracts, purchase orders, and service requests.
Communication:
Act as the executive and internal/external stakeholders liaison, ensuring effective communication and timely responses.
Problem-Solving:
Anticipate and proactively resolve potential issues, ensuring smooth operations and efficient workflows.
Other Duties:
Perform other administrative tasks as assigned, supporting the overall success of their teams.
You Bring:
Experience:
3+ years of experience providing executive-level administrative support in a high-paced, high-demand environment.
Exceptional organizational skills
with the ability to manage multiple priorities and meet deadlines.
Excellent communication skills
(written and verbal) with the ability to interact effectively with individuals at all levels of the organization.
Positivity and exceptional people skills , with the ability to collaborate productively and build a healthy work environment for the team you support.
Strong problem-solving skills
with the ability to anticipate and resolve issues proactively.
Proficiency in Zoom, Gsuite
(Heavy Google Calendar for scheduling, Google Sheets, and Google Slides),
Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook), and other relevant software.
Experience with project management
tools and techniques such as Airtable, Salesforce, and Confluence.
CompensationThe Redwood City, CA base pay range for this role is $42.79 - $73.55 (hourly). New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market.
Commitment to DiversityWe believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued.
Please note, applying to this opportunity does not guarantee that we will be in touch with you regarding our opportunities. Our recruiting team will contact you if your experience aligns with the skills we seek for future open positions. We will keep your interest on file, contact you as opportunities arise, and send you information about the exciting news at CZI. You can opt-out at any time!
#J-18808-Ljbffr