Executive Assistant

BAS, LLC is looking to fill an Executive Assistant role at a Government Agency located in Washington, DC (near L'Enfant Plaza). The position is hybrid, with 3-4 in-office days per week, and 1-2 remote days per week. Employment would be full-time and offer a suite of benefits, including PTO, health/dental, 401K, employee health reimbursement, and other offerings.The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.Background :BAS, LLC and the candidate will support the Government client in developing and issuing agency-wide financial policy; issuing agency-wide travel policy and overseeing the travel card program for travel card holders; overseeing business systems including the financial system and the purchasing/acquisition system, and all accounting operations including processing of all financial transactions; overseeing and administering system of financial internal controls; preparing external financial reports such as the agency’s financial statements and the award-winning annual Performance and Accountability Report; performing analysis of financial data to ensure its integrity; and managing the agency’s entire financial statements audit process.Role DescriptionThis is a full-time hybrid role for an Executive Assistant at BAS, LLC in Washington, DC. The role involves supporting executives with administrative tasks, conducting business analysis to identify opportunities for improvement, and collaborating with teams to enhance business processes. The candidate will assist the client in its financial management responsibilities with a primary focus on providing administrative support and office management services to the Director and Deputy Director, with limited support to other executives and occasional support in a backup capacity to the Chief Financial Officer.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesDeveloping and monitoring travel and training budgetsReviewing and processing correspondenceMonitoring deadlines of the directorate to ensure compliancePreparing administrative reports such as a weekly activities reportMonitoring compliance of the directorate with mandatory agency training requirementsSupporting logistical requirements of the agency’s external financial statement auditorsTroubleshooting help calls from the Director, managers, and employees on administrative system and process mattersQualificationsBachelor's degree or equivalent experience7+ years of experience in relation to functional responsibilitiesProficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsSeniority level

Mid-Senior levelEmployment type

Full-timeJob function

AdministrativeIndustries

Business Consulting and Services

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