EXTOL International, Inc. is now Cleo
Vice President of Facilities Management
EXTOL International, Inc. is now Cleo, San Diego, California, United States, 92189
Job Title : Vice President of Facilities ManagementReports To : Chief Financial OfficerSupervises : Senior Director of Housing and FacilitiesFLSA Status : Full-Time, ExemptDepartment : AdministrativeJob Level : EWho We Are
Established in 1970, Serving Seniors helps San Diego County’s low-income seniors overcome poverty through whole-person, wraparound support including meals, housing, health and social services, and enrichment activities. We work at numerous sites across the county and in the homes of hundreds of homebound seniors. Our flagship Gary & Mary West Senior Wellness Center in downtown San Diego is unlike any other senior center in the nation.Our Mission:
Helping seniors in poverty live healthy and fulfilling lives.Our Vision:
All seniors, regardless of income, are able to thrive, engage in their communities, lead purposeful lives, and have a place they call home.Our Core Values
Advocacy - Acknowledging and supporting the needs of older adults at the individual, community, and policy-level.Person-Centered - Seeing the whole person, providing coordinated support, and treating all with dignity and respect.Integrity – Representing the values of honesty, trust, and transparency within our community.Compassion & Empathy – Approaching our work with a heartfelt desire to better understand and serve.Impact – Measuring and evaluating programs to ensure that for every dollar invested, there is a positive impact in the lives of those we serve.Inclusive – Promoting an environment that nurtures differences and allows individuals to be their entire, authentic selves.Job Summary:
The VP of Property Management and Facilities is a senior management position responsible for overseeing and stewarding Serving Seniors physical assets, encompassing vehicles, equipment, and the organization’s portfolio of facilities. The organization has several hundred housing units in development, including a 79-unit housing site and senior center scheduled to open in January of 2025. Serving Seniors also oversees the maintenance of commercial kitchens and manages a fleet of 37 vehicles.This position will be responsible for developing and implementing the organization’s facilities management plan, establishing and executing preventative maintenance strategies, overseeing the facilities team, and collaborating closely with various departments including finance, nutrition, facilities, and data/IT, and third-party property management to ensure efficient and effective operations.Key Responsibilities:
Facilities And Physical Assets
Develop, implement, and oversee a facility and physical asset management plan.Create and manage a preventative maintenance plan for all properties, vehicles, and equipment.Ensure compliance with all regulatory requirements related to facilities management.Property Management Oversight
Provide primary oversight of property management operations.Ensure repairs, unit turnovers and routine maintenance are completed in a timely manner.Oversee the performance of outside contractors as directed.Coordinate with the Serving Seniors and Property Management facilities team to manage repairs, renovations, and improvements.Set expectations of the property management team.Examine property management performance against financial performance.Regularly review and approve property management firm’s marketing plan.Document and maintain the set aside tracking systems.In conjunction with the Property Management and third-party Housing Development team, represent ownership on new affordable housing projects.Team Leadership
Lead and manage the facilities team.Foster a collaborative and productive team environment.Collaboration
Work closely with the nutrition, facilities, accounting, and data/IT departments.Support the development and implementation of systems to enhance operational efficiency.Budget And Financial Management
Collaborate with accounting and development departments to establish budgets.Develop and manage budgets for asset management and facilities operations.Monitor expenses and ensure cost-effective management of resources.Reporting And Analysis
Prepare and present regular reports on asset management activities.Conduct analysis to inform decision-making and continuous improvement.Qualifications:
Bachelor’s degree in Business Administration, Logistics, Facilities Management, or related field; Master’s degree preferred.Minimum of 7-10 years of experience in asset management or facilities management.Affordable Housing Experience is desired.Proven experience in developing and implementing asset management plans.Strong leadership and team management skills.Excellent strategic planning, organizational, and analytical skills.Strong communication and collaboration skills.Proficiency in asset management software and Microsoft Office Suite.Commitment to the mission and values of the organization.Work Environment:
This position will be based in an office environment with travel to various properties and sites as required.Salary:
$115,000/yearThis employer is an Equal Opportunity/Affirmative Action and E-Verify employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
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Established in 1970, Serving Seniors helps San Diego County’s low-income seniors overcome poverty through whole-person, wraparound support including meals, housing, health and social services, and enrichment activities. We work at numerous sites across the county and in the homes of hundreds of homebound seniors. Our flagship Gary & Mary West Senior Wellness Center in downtown San Diego is unlike any other senior center in the nation.Our Mission:
Helping seniors in poverty live healthy and fulfilling lives.Our Vision:
All seniors, regardless of income, are able to thrive, engage in their communities, lead purposeful lives, and have a place they call home.Our Core Values
Advocacy - Acknowledging and supporting the needs of older adults at the individual, community, and policy-level.Person-Centered - Seeing the whole person, providing coordinated support, and treating all with dignity and respect.Integrity – Representing the values of honesty, trust, and transparency within our community.Compassion & Empathy – Approaching our work with a heartfelt desire to better understand and serve.Impact – Measuring and evaluating programs to ensure that for every dollar invested, there is a positive impact in the lives of those we serve.Inclusive – Promoting an environment that nurtures differences and allows individuals to be their entire, authentic selves.Job Summary:
The VP of Property Management and Facilities is a senior management position responsible for overseeing and stewarding Serving Seniors physical assets, encompassing vehicles, equipment, and the organization’s portfolio of facilities. The organization has several hundred housing units in development, including a 79-unit housing site and senior center scheduled to open in January of 2025. Serving Seniors also oversees the maintenance of commercial kitchens and manages a fleet of 37 vehicles.This position will be responsible for developing and implementing the organization’s facilities management plan, establishing and executing preventative maintenance strategies, overseeing the facilities team, and collaborating closely with various departments including finance, nutrition, facilities, and data/IT, and third-party property management to ensure efficient and effective operations.Key Responsibilities:
Facilities And Physical Assets
Develop, implement, and oversee a facility and physical asset management plan.Create and manage a preventative maintenance plan for all properties, vehicles, and equipment.Ensure compliance with all regulatory requirements related to facilities management.Property Management Oversight
Provide primary oversight of property management operations.Ensure repairs, unit turnovers and routine maintenance are completed in a timely manner.Oversee the performance of outside contractors as directed.Coordinate with the Serving Seniors and Property Management facilities team to manage repairs, renovations, and improvements.Set expectations of the property management team.Examine property management performance against financial performance.Regularly review and approve property management firm’s marketing plan.Document and maintain the set aside tracking systems.In conjunction with the Property Management and third-party Housing Development team, represent ownership on new affordable housing projects.Team Leadership
Lead and manage the facilities team.Foster a collaborative and productive team environment.Collaboration
Work closely with the nutrition, facilities, accounting, and data/IT departments.Support the development and implementation of systems to enhance operational efficiency.Budget And Financial Management
Collaborate with accounting and development departments to establish budgets.Develop and manage budgets for asset management and facilities operations.Monitor expenses and ensure cost-effective management of resources.Reporting And Analysis
Prepare and present regular reports on asset management activities.Conduct analysis to inform decision-making and continuous improvement.Qualifications:
Bachelor’s degree in Business Administration, Logistics, Facilities Management, or related field; Master’s degree preferred.Minimum of 7-10 years of experience in asset management or facilities management.Affordable Housing Experience is desired.Proven experience in developing and implementing asset management plans.Strong leadership and team management skills.Excellent strategic planning, organizational, and analytical skills.Strong communication and collaboration skills.Proficiency in asset management software and Microsoft Office Suite.Commitment to the mission and values of the organization.Work Environment:
This position will be based in an office environment with travel to various properties and sites as required.Salary:
$115,000/yearThis employer is an Equal Opportunity/Affirmative Action and E-Verify employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
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