Maine's Public Universities
Administrative Specialist CL2
Maine's Public Universities, Portland, Maine, us, 04122
Job Description
Statement of the job
The University of Maine at Fort Kent is looking to hire a
full time Administrative Specialist CL2
for forty hours per week. This position will be a split position with 20 hours per week in the Division of Natural Sciences and 20 hours per week, in the TRIO/ Student Success Center.
This position will work closely with Division Dean, Unit Chairs and Program Leads, assist faculty and students, coordinate and set up meetings, manage calendars, process accounts payable for the department, assist with projects, and perform general administrative duties. They will also provide support to the Student Success Center by ensuring timely response and access to the variety of services that are provided.
The successful candidate will communicate both verbally and in writing with a variety of individuals including university staff, students, and the general public. They will be proficient in all MS Office, PeopleSoft and Google applications and will have the ability to perform related duties and responsibilities as assigned. The Administrative Specialist will work independently with considerable discretion and initiative.
The starting rate is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program.
Job Description
Qualifications
Required60 Credits or more of higher education or the equivalent work experience and trainingOne to Three years administrative support experienceHigh School diploma or equivalentPreferred
Experience in office managementBachelor's degree or equivalent combination of training and work experienceExperience utilizing Concur, Marketplace and MainestreetPrior public higher education experience
Applying for position
To apply click on "Apply Now" below or visit the UMFK Careers Page at https://umfk.careers.maine.edu/.
For your application to be considered complete you must submit a cover letter and a resume/ CV.
Finalist candidates will be asked to provide the names and contact information for references.
Applications must be submitted
no later than September 30, 2024.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background checks are required.
About the University
Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK's diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community.
Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce.
Taught by full-time faculty, our average class size is 16 students to one faculty member. Our students come to us from throughout the United States as well as approximately 30 countries.
The great outdoor environment of the St. John Valley and forests of New England provide UMFK with abundant resources for learning and research, as well as easy access to the joys of outdoor sports and nature activities. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. UMFK is the only institution in the United States located at the center of the French culture of northern Maine, eastern New Brunswick, and western Québec, offering opportunities for students to study and live in a bilingual region. The surrounding town of Fort Kent is a welcoming town of approximately 3,800 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large.
UMFK ranks among the top tier of all northern colleges for the tenth consecutive year, according to the U.S. News & World Report 2021 rankings. For the past 15 years, UMFK has been repeatedly selected as one of the outstanding colleges and universities that The Princeton Review recommends to college applicants in its print and online editions.
Equal Opportunity Statement:
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).
Clery Act -
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you have any questions, contact Student Affairs at (207) 834-7587.
About Us
About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.
Statement of the job
The University of Maine at Fort Kent is looking to hire a
full time Administrative Specialist CL2
for forty hours per week. This position will be a split position with 20 hours per week in the Division of Natural Sciences and 20 hours per week, in the TRIO/ Student Success Center.
This position will work closely with Division Dean, Unit Chairs and Program Leads, assist faculty and students, coordinate and set up meetings, manage calendars, process accounts payable for the department, assist with projects, and perform general administrative duties. They will also provide support to the Student Success Center by ensuring timely response and access to the variety of services that are provided.
The successful candidate will communicate both verbally and in writing with a variety of individuals including university staff, students, and the general public. They will be proficient in all MS Office, PeopleSoft and Google applications and will have the ability to perform related duties and responsibilities as assigned. The Administrative Specialist will work independently with considerable discretion and initiative.
The starting rate is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program.
Job Description
Qualifications
Required60 Credits or more of higher education or the equivalent work experience and trainingOne to Three years administrative support experienceHigh School diploma or equivalentPreferred
Experience in office managementBachelor's degree or equivalent combination of training and work experienceExperience utilizing Concur, Marketplace and MainestreetPrior public higher education experience
Applying for position
To apply click on "Apply Now" below or visit the UMFK Careers Page at https://umfk.careers.maine.edu/.
For your application to be considered complete you must submit a cover letter and a resume/ CV.
Finalist candidates will be asked to provide the names and contact information for references.
Applications must be submitted
no later than September 30, 2024.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background checks are required.
About the University
Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK's diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community.
Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce.
Taught by full-time faculty, our average class size is 16 students to one faculty member. Our students come to us from throughout the United States as well as approximately 30 countries.
The great outdoor environment of the St. John Valley and forests of New England provide UMFK with abundant resources for learning and research, as well as easy access to the joys of outdoor sports and nature activities. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. UMFK is the only institution in the United States located at the center of the French culture of northern Maine, eastern New Brunswick, and western Québec, offering opportunities for students to study and live in a bilingual region. The surrounding town of Fort Kent is a welcoming town of approximately 3,800 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large.
UMFK ranks among the top tier of all northern colleges for the tenth consecutive year, according to the U.S. News & World Report 2021 rankings. For the past 15 years, UMFK has been repeatedly selected as one of the outstanding colleges and universities that The Princeton Review recommends to college applicants in its print and online editions.
Equal Opportunity Statement:
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).
Clery Act -
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you have any questions, contact Student Affairs at (207) 834-7587.
About Us
About the University of Maine System
The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.
Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.