State of South Carolina
Administrative Specialist ( Preventive and Maternal Children Health; Immunizatio
State of South Carolina, Chester, South Carolina, United States, 29706
Salary:
$31,750.00 - $34,680.00 Annually
Location :
Chester County, SC
Job Type:
FTE - Full-Time
Job Number:
169050/61007745
Agency:
SCDPH-PH Region-Midlands
Opening Date:
09/13/2024
Closing Date:
9/26/2024 11:59 PM Eastern
Class Code::
AA50
Slot Number::
0000
Position Number::
169050/61007745
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 3
Hiring Range - Min.:
$31,750.00
Hiring Range - Max.:
$34,680.00
Opening Date:
09/13/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH:Work that makes a difference!Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under the supervision of the Administrative Manager, the Administrative Specialist II will meet, interview, and direct public health clients with services in accordance with the Women, infants, and Children (WIC), Preventive Health (PH), Maternal Children Health (MCH), and Immunization (IZ) programs providing quality customer service, utilizing the agency's policies and procedures while maintaining confidentiality.
Clinical Duties:
-Meet, interview, and direct public health services to clients in accordance with the WIC, PH, MCH and IZ programs to educate client on program standards.
-Answer telephone calls to assist with the scheduling of appointments; entering all client information in the SCWIC and Electronic Health Records (EHR) as needed for current and new clients; process information, complete medical records, and enter all client information into SCWIC, EHR, and/or Private Pay as mandated.
-Complete data collection and entry into SCWIC to validate, and issues food instruments (FI) and Farmer's Market checks.
-Position may require periodic standing and lifting up to thirty (30) pounds.
Training and Reporting:
- Attend relevant program and agency training and meetings. Ensure necessary materials are properly utilized.
-Prepare and submit any required reports to review all the needs of clients.-Annual Civil Rights and Customer Service Training
Emergency Preparedness:
-
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma. Related clerical experience may be substituted for a high school diploma.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Agency Additional Requirements:
High School diploma or GED and two (2) years of medical office and clinical clerical office experience which includes public contact or an Associates' Degree in Secretarial Science or a related field and one (1) year of medical office and clinical clerical office experience which includes public contact; must have advanced computer skills and office equipment knowledge.
Preferred Qualifications
Bilingual in Spanish/English; one (1) year of experience with electronic health and medical records.Additional Comments
Driving Record:
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a ten (10)-year driving record.
Equal Employment:
SCDPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCDPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Reasonable Accommodation:
Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
Immunization Requirements:
All new employees who are healthcare providers will be required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children.• 15 days annual (vacation) leave per year• 15 days sick leave per year• 13 paid holidays• State Retirement Plan and Deferred Compensation Programs
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
YesNo
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
YesNo
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
YesNo
04
How did you hear about this position?
State NeoGov website (jobs.sc.gov)LinkedIn, Twitter, FacebookEmployee Referral/Agency RecruiterCollege Job BoardExternal Job Board (SC Works, Indeed, Association)Other
05
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster. Will you be able to meet this requirement?
YesNo
06
Do you have a high school diploma or GED and two (2) years of administrative office experience, or an associate degree in secretarial science or a related field and one (1) year of medical office and clinical clerical office experience which includes public contact?
YesNo
07
All new employees who are healthcare providers are required to provide documentation of immunity or to be immunized against measles, mumps, rubella, pertussis, varicella, and hepatitis B, prior to beginning employment. Do you understand the requirements of the job?
YesNo
08
This position requires you to stand and lift up to thirty (30) pounds periodically. Do you understand the requirements of this position?
YesNo
Required Question
$31,750.00 - $34,680.00 Annually
Location :
Chester County, SC
Job Type:
FTE - Full-Time
Job Number:
169050/61007745
Agency:
SCDPH-PH Region-Midlands
Opening Date:
09/13/2024
Closing Date:
9/26/2024 11:59 PM Eastern
Class Code::
AA50
Slot Number::
0000
Position Number::
169050/61007745
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 3
Hiring Range - Min.:
$31,750.00
Hiring Range - Max.:
$34,680.00
Opening Date:
09/13/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH:Work that makes a difference!Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under the supervision of the Administrative Manager, the Administrative Specialist II will meet, interview, and direct public health clients with services in accordance with the Women, infants, and Children (WIC), Preventive Health (PH), Maternal Children Health (MCH), and Immunization (IZ) programs providing quality customer service, utilizing the agency's policies and procedures while maintaining confidentiality.
Clinical Duties:
-Meet, interview, and direct public health services to clients in accordance with the WIC, PH, MCH and IZ programs to educate client on program standards.
-Answer telephone calls to assist with the scheduling of appointments; entering all client information in the SCWIC and Electronic Health Records (EHR) as needed for current and new clients; process information, complete medical records, and enter all client information into SCWIC, EHR, and/or Private Pay as mandated.
-Complete data collection and entry into SCWIC to validate, and issues food instruments (FI) and Farmer's Market checks.
-Position may require periodic standing and lifting up to thirty (30) pounds.
Training and Reporting:
- Attend relevant program and agency training and meetings. Ensure necessary materials are properly utilized.
-Prepare and submit any required reports to review all the needs of clients.-Annual Civil Rights and Customer Service Training
Emergency Preparedness:
-
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma. Related clerical experience may be substituted for a high school diploma.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Agency Additional Requirements:
High School diploma or GED and two (2) years of medical office and clinical clerical office experience which includes public contact or an Associates' Degree in Secretarial Science or a related field and one (1) year of medical office and clinical clerical office experience which includes public contact; must have advanced computer skills and office equipment knowledge.
Preferred Qualifications
Bilingual in Spanish/English; one (1) year of experience with electronic health and medical records.Additional Comments
Driving Record:
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a ten (10)-year driving record.
Equal Employment:
SCDPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCDPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Reasonable Accommodation:
Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
Immunization Requirements:
All new employees who are healthcare providers will be required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children.• 15 days annual (vacation) leave per year• 15 days sick leave per year• 13 paid holidays• State Retirement Plan and Deferred Compensation Programs
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
YesNo
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
YesNo
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
YesNo
04
How did you hear about this position?
State NeoGov website (jobs.sc.gov)LinkedIn, Twitter, FacebookEmployee Referral/Agency RecruiterCollege Job BoardExternal Job Board (SC Works, Indeed, Association)Other
05
In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster. Will you be able to meet this requirement?
YesNo
06
Do you have a high school diploma or GED and two (2) years of administrative office experience, or an associate degree in secretarial science or a related field and one (1) year of medical office and clinical clerical office experience which includes public contact?
YesNo
07
All new employees who are healthcare providers are required to provide documentation of immunity or to be immunized against measles, mumps, rubella, pertussis, varicella, and hepatitis B, prior to beginning employment. Do you understand the requirements of the job?
YesNo
08
This position requires you to stand and lift up to thirty (30) pounds periodically. Do you understand the requirements of this position?
YesNo
Required Question