State of Oregon
CSSU Administrative Specialist (Administrative Specialist 1)
State of Oregon, Salem, Oregon, us, 97308
Initial Posting Date:09/12/2024
Application Deadline:09/22/2024
Agency:Department of Human Services
Salary Range:$3,619 - $4,755
Position Type:Employee
Position Title:CSSU Administrative Specialist (Administrative Specialist 1)
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer.
We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits!
Do you thrive on being the go-to resource for your colleagues? Are you detail-oriented? Join our team as a
Community Service and Supports (CSSU) Administrative Specialist , where you'll play a vital role in organizing and enhancing community programs while delivering exceptional administrative support.
Summary of Duties
As an employee working within the Aging and People with Disabilities Program, you will assist older adults and people with disabilities of all ages to achieve well-being through opportunities for community living, employment, family support and services that promote independence, choice and dignity.
As a
CSSU Administrative Specialist , you will:Coordinate unit activities, manage team and partner calendars, and oversee invoicing and accounting, including resolving billing issues with finance staff.Support program planning, organize meetings, conferences, travel, and training, and manage purchase orders, office supplies, and publication development.Maintain and update websites, CSSU shared drive, and contact information systems for effective communication with key partners.Administer the Senior Farm Direct Nutrition Program (SFDNP), including coordinating voucher distribution, resolving participant issues, and ensuring compliance with federal laws.Assist with program monitoring, compliance, and evaluations for various funding programs, and prepare surveys related to AAA and CIL activities.Act as a liaison between agencies, interpret rules and policies, and provide information and direction to staff, partners, and the public.Handle confidential staff files, interpret policies, and assist in the development and maintenance of program procedural manuals.Minimum Qualifications
A valid driver's license and acceptable driving record are required for this position.
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
orAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
orAn equivalent combination of education and experience.Essential Attributes
We are looking for candidates with:
Demonstrated accuracy in written tasks such as record keeping, tracking, and documenting, with error-free work and thorough data management.Experience using and navigating technology, including various computer systems and Office 365, with a record of efficient data retrieval and input.Experience communicating clearly, concisely, and effectively, providing consistent customer support, and maintaining professionalism.Experienced in compiling meeting minutes, notes, and agreements, ensuring documentation is complete and accurate.Proven experience organizing tasks, managing time, prioritizing work, and handling projects while adapting to changing priorities.Demonstrated administrative support in an office setting, managing various functions and to improve team efficiency.Attention all candidates!
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Working Conditions
This is a hybrid position, your work may be conducted in the office, community, and remotely. Hybrid conditions includes one day in office setting and remaining working days teleworking.Employee may spend more time in office while training and onboarding is completed.Employee may work a flexible schedule; hours of work may fluctuate based on service needs.Rare, compensated overtime may be required, including evening and weekend work.As part of this role, you may encounter sensitive material related to trauma, abuse, or crisis situations. Our team prioritizes a trauma-informed approach, fostering a safe space for both clients and staff.You may interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions.This position requires sitting or standing at a terminal and using a computer, copy machine, and telephone for prolonged periods of the workday.This position requires frequent activity including lifting and moving boxes of supplies or training materials.Background Checks and Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.Benefits
ODHS Employee Resource Group communities that promote shared learning.Cost of Living Adjustments.Annual salary increases (until you reach the top of the listed salary range).Amazing benefits package.Possible eligibility for the Public Service Loan Forgiveness Program.Employment Preference
Veterans' preference:
Veterans' preference information.How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.General Information
This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).This recruitment may be used to fill future vacancies in the same classification.Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
The recruiter for this position is Amanda Alvarado. If you contact the recruiter, please include the job requisition number:
REQ-158929 .Email: AMANDA.K.ALVARADO@odhs.oregon.govPhone (call or text): 541-709-8695
Application Deadline:09/22/2024
Agency:Department of Human Services
Salary Range:$3,619 - $4,755
Position Type:Employee
Position Title:CSSU Administrative Specialist (Administrative Specialist 1)
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer.
We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits!
Do you thrive on being the go-to resource for your colleagues? Are you detail-oriented? Join our team as a
Community Service and Supports (CSSU) Administrative Specialist , where you'll play a vital role in organizing and enhancing community programs while delivering exceptional administrative support.
Summary of Duties
As an employee working within the Aging and People with Disabilities Program, you will assist older adults and people with disabilities of all ages to achieve well-being through opportunities for community living, employment, family support and services that promote independence, choice and dignity.
As a
CSSU Administrative Specialist , you will:Coordinate unit activities, manage team and partner calendars, and oversee invoicing and accounting, including resolving billing issues with finance staff.Support program planning, organize meetings, conferences, travel, and training, and manage purchase orders, office supplies, and publication development.Maintain and update websites, CSSU shared drive, and contact information systems for effective communication with key partners.Administer the Senior Farm Direct Nutrition Program (SFDNP), including coordinating voucher distribution, resolving participant issues, and ensuring compliance with federal laws.Assist with program monitoring, compliance, and evaluations for various funding programs, and prepare surveys related to AAA and CIL activities.Act as a liaison between agencies, interpret rules and policies, and provide information and direction to staff, partners, and the public.Handle confidential staff files, interpret policies, and assist in the development and maintenance of program procedural manuals.Minimum Qualifications
A valid driver's license and acceptable driving record are required for this position.
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
orAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
orAn equivalent combination of education and experience.Essential Attributes
We are looking for candidates with:
Demonstrated accuracy in written tasks such as record keeping, tracking, and documenting, with error-free work and thorough data management.Experience using and navigating technology, including various computer systems and Office 365, with a record of efficient data retrieval and input.Experience communicating clearly, concisely, and effectively, providing consistent customer support, and maintaining professionalism.Experienced in compiling meeting minutes, notes, and agreements, ensuring documentation is complete and accurate.Proven experience organizing tasks, managing time, prioritizing work, and handling projects while adapting to changing priorities.Demonstrated administrative support in an office setting, managing various functions and to improve team efficiency.Attention all candidates!
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Working Conditions
This is a hybrid position, your work may be conducted in the office, community, and remotely. Hybrid conditions includes one day in office setting and remaining working days teleworking.Employee may spend more time in office while training and onboarding is completed.Employee may work a flexible schedule; hours of work may fluctuate based on service needs.Rare, compensated overtime may be required, including evening and weekend work.As part of this role, you may encounter sensitive material related to trauma, abuse, or crisis situations. Our team prioritizes a trauma-informed approach, fostering a safe space for both clients and staff.You may interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions.This position requires sitting or standing at a terminal and using a computer, copy machine, and telephone for prolonged periods of the workday.This position requires frequent activity including lifting and moving boxes of supplies or training materials.Background Checks and Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.Benefits
ODHS Employee Resource Group communities that promote shared learning.Cost of Living Adjustments.Annual salary increases (until you reach the top of the listed salary range).Amazing benefits package.Possible eligibility for the Public Service Loan Forgiveness Program.Employment Preference
Veterans' preference:
Veterans' preference information.How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.General Information
This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).This recruitment may be used to fill future vacancies in the same classification.Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
The recruiter for this position is Amanda Alvarado. If you contact the recruiter, please include the job requisition number:
REQ-158929 .Email: AMANDA.K.ALVARADO@odhs.oregon.govPhone (call or text): 541-709-8695